Executive Secretary📣 Job Ad

• Core Services:
  • Manage calendars and act as the main contact for internal and external communications.
  • Organize travel, including bookings, visas, and transportation.
  • Ensure timely entry and submission of time records and expenses.
  • Coordinate meetings and video conferences.
  • Draft emails, letters, and manage documents.
• Practice Support Services:
  • Coordinate client conflict checks and ensure compliance with engagement letters.
  • Organize client meetings and document archiving.
  • Manage document processing and assist with printing needs.

• University Degree.
• Fluent in English, Arabic speakers are desirable but not essential.

• Excellent communication skills.
• Strong IT skills.
• Exceptional organizational skills and attention to detail.
• Ability to work autonomously and manage multiple tasks.
• Proactive and motivated to learn.

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements while resolving conflicts efficiently.
• Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
• Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
• Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
• Maintain confidential files, records, and databases in an organized and accessible manner.
• Process expense reports, invoices, and related administrative financial tasks.
• Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
• Anticipate executive requirements and proactively address administrative needs.
• Liaise with internal departments to coordinate activities and communicate executive directives effectively.
• Manage office supplies, equipment, and services to ensure efficient operations.

• Education: Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience: Minimum 5 years’ experience as an Executive Secretary or in a similar role.

Im looking for Nail technician for home service salon