Executive Secretary📣 Job Ad

Join MBD Group as an Executive Secretary!
This full-time, on-site role is based in Riyadh, Saudi Arabia, where you will play a pivotal role in providing executive-level administrative support.

About MBD Group:
MBD Group is a leading investment company in Saudi Arabia, specializing in real estate, project management, and the food and beverage industry. Since its founding in 2011, the company has successfully delivered high-profile projects, including the iconic Riyadh Park megamall. MBD continues to explore opportunities that drive growth and innovation throughout various sectors.

Role Overview:
As the Executive Secretary, you will be responsible for:

• Providing executive-level administrative support
• Managing schedules and appointments
• Handling clerical duties, including correspondence
• Organizing meetings and maintaining records
• Facilitating day-to-day office operations

To succeed in this role, you must demonstrate a professional demeanor and the ability to balance multiple priorities effectively.

Qualifications:
Candidates should possess:

• Proficiency in clerical tasks, managing schedules, and coordinating office activities
• Strong written and verbal communication skills
• Experience in supporting executive leadership
• Excellent time management and customer service skills
• Attention to detail and the ability to handle confidential information
• Proficiency in MS Office Suite
• A Bachelor’s degree in Business Administration, Office Management, or a related field is preferred
• Experience in the real estate or hospitality sectors is a plus
• Flexibility and adaptability in a fast-paced environment

Join Teef Najd Group as an Executive Secretary!
We are seeking a highly skilled Executive Secretary to provide exceptional administrative support to our senior executives. This key role is crucial in ensuring efficient operations and fostering effective communication across departments.

Key Responsibilities:

• Manage and organize the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Follow up on tasks and decisions to ensure timely execution and adherence to deadlines.
• Prepare, analyze, and present detailed reports using Microsoft Excel and Power BI.
• Coordinate data collection from different departments to support executive-level reporting and decision-making.
• Draft and edit professional correspondence, emails, and official documents.
• Organize and maintain confidential records and administrative systems for easy retrieval.
• Handle incoming and outgoing communications with discretion and professionalism.
• Prepare meeting materials, take minutes, and track action items from executive meetings.
• Develop and deliver PowerPoint presentations as requested.
• Coordinate travel arrangements including flight bookings and itineraries.
• Provide proactive administrative support for strategic initiatives.
• Perform additional administrative duties as assigned by executive leadership.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 3 years of experience in an executive or senior administrative assistant role.
• Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, PowerPoint, and hands-on experience with Power BI.
• Exceptional organizational and time management skills, attention to detail.
• Excellent verbal and written communication skills in both English and Arabic.
• Ability to handle confidential information with integrity.
• Strong personality with leadership qualities and discretion.
• Ability to work independently and manage multiple tasks simultaneously.

Job Opportunity: Project Secretary (Real Estate Development Sector)
We are looking for a professional secretary to join our team in one of our major residential projects in the real estate development sector. If you possess administrative and linguistic skills and aspire to work in a dynamic environment, we are waiting for you!

Requirements:

• Nationality: Arab nationality (a prerequisite).
• Language: Full proficiency in English (speaking and writing).
• Technical skills: High proficiency in using computers and Office programs.
• Professional experience: Previous and distinguished experience in secretarial work and office management (preferably in the real estate or construction projects sector).
• Personal traits: Ability to organize, speed of execution, and politeness in dealing.

Job Details:

• Field: Real Estate Development (Residential Project).
• Work location: Riyadh.