Office Manager📣 Job Ad

Join Future Technology for ICT as an Executive Office Manager!
In this high-trust role, you will be responsible for ensuring the smooth operation of the Executive Office with precision and discretion. Your skills in stakeholder management will be crucial as you work closely with senior leadership.

What you’ll own:

• Executive Office Operations: Manage the Executive Director’s agenda, priorities, meetings, travel, and follow-ups to ensure effective decision-making.
• Executive Communications: Draft and coordinate formal correspondence, arrange agendas, take minutes, and create executive summaries and presentations.
• Stakeholder Coordination: Liaise with internal teams and external vendors, tracking action items and commitments to guarantee seamless collaboration.
• Administrative Affairs: Oversee office documentation, approvals, maintain structured records, and ensure efficient workflows.
• Talent Acquisition Support: Coordinate job postings, screening support for candidates, interview scheduling, and onboarding documentation.
• Government Platforms: Manage submissions and interactions with relevant government portals.
• Social Media Coordination: Support updates, content scheduling, and performance tracking for professional engagement.

What we’re looking for:

• Bachelor’s degree or higher.
• 3+ years in an executive office role, proving your skills in managing complex calendars and confidential information.
• Experience producing high-quality documents and handling recruitment coordination.
• Excellent written and spoken English, with strong attention to detail.

Location: Riyadh
Apply now!

Join Assembly Global as an Office Manager!
We are looking for a talented Office Manager to become a vital part of our expanding Operations team in Riyadh. At Assembly, we combine data, talent, and technology to deliver innovative solutions for media and more for some of the best brands globally.

Responsibilities:

• Greet and assist visitors professionally and courteously.
• Answer and direct incoming phone calls, emails, and inquiries.
• Schedule appointments, meetings, and perform basic administrative tasks.
• Coordinate with various departments to ensure seamless operations.
• Book flights and hotels for staff and clients.
• Maintain equipment trackers (monitors, headsets, etc.).
• Manage office snack supplies.
• Arrange shipments via FedEx with correct receiver details.
• Submit utility and service invoices to the accounts team.

Qualifications:

• Bilingual in Arabic and English, with a preference for Saudi nationals.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office for effective task management.
• Ability to adapt and prioritize different tasks.
• Strong organizational and multitasking skills.

Join Asas Makeen as an Executive Office Manager!

Asas Makeen, a leading real estate development and investment company, is seeking a highly organized and proactive Executive Office Manager to oversee the executive office operations. This role plays a crucial part in supporting our executives and enhancing the overall efficiency of the organization.

Key Responsibilities:

• Manage executives’ calendars, prioritizing schedules based on strategic importance and urgency.
• Coordinate travel arrangements, including bookings, accommodation, and logistics for executives and guests.
• Prepare and distribute meeting agendas, minutes, and follow-up actions to ensure accountability and transparency.
• Act as the first point of contact for internal and external stakeholders while maintaining professionalism and strong relationship management.
• Record and follow up on sensitive information and action items resulting from meetings.
• Develop efficient filing and archiving systems for both physical and digital documents.
• Draft, edit, and prepare official correspondence, reports, and documents on behalf of executives.
• Monitor project timelines, key reminders, and provide updates to management.
• Support the preparation of presentations and materials for high-level meetings.
• Improve and streamline administrative processes to enhance efficiency and productivity.
• Coordinate with various departments to ensure smooth workflow between the executive office and other divisions.
• Manage the executive office budget, track expenses, and prepare related reports.
• Execute special assignments and executive-directed projects with accuracy and professionalism.

Required Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field.
• A certification or training in office management, executive support, or administrative organization is preferred.
• Knowledge of administrative systems and automation tools (such as ERP, CRM, or electronic archiving systems) is an advantage.
• Previous experience in a similar role, preferably within an executive work environment.
• Excellent communication skills in both Arabic and English.
• Proficiency in office tools and relevant software (*, Microsoft Office).
• Strong time management skills and ability to handle multiple tasks effectively.
• High level of confidentiality and professionalism.
• 3 to 8 years of prior experience in the same or similar job responsibilities.