Join Our Team as an Executive Secretary at Dussmann-Ajlan & Bros!We are seeking a highly organized Executive Secretary to support our executive team in Riyadh. You will play a crucial role in managing daily operations and communications.
Key Responsibilities:- Executive Support:
- Manage the executive’s daily schedule, appointments, and meetings.
- Organize and coordinate executive travel arrangements, including visas and accommodations.
- Prepare meeting agendas, minutes, and follow-up action lists.
- Draft, format, and review correspondence, reports, and presentations.
- Office & Communication Management:
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Handle phone calls, emails, and messages with professionalism and confidentiality.
- Maintain office systems, records, and documentation (both electronic and physical).
- Ensure timely dissemination of information across departments as instructed by the executive.
- Administrative Tasks:
- Manage filing systems, data entry, and documentation tracking.
- Coordinate events, conferences, and corporate gatherings.
- Support procurement of office supplies and maintain inventory.
- Liaise with HR, Finance, and other departments for administrative workflow.
- Confidentiality & Professionalism:
- Ensure all executive office matters are handled discreetly.
- Protect sensitive information and uphold corporate confidentiality policies.
About Dussmann-Ajlan & Bros:Dussmann-Ajlan & Bros delivers a comprehensive suite of facilities management services, providing clients with optimal solutions to maintain and sustain their assets. We uphold international best practices through a diverse team of experienced professionals.
