Purchase Specialist📣 Job Ad

Join Efficio as a Procurement Specialist - Indirects!
At Efficio, we are dedicated to transforming procurement and supply chain functions, driving sustainable, measurable value for our clients. As the world's largest specialist procurement consultancy, our diverse team operates across the globe, including Saudi Arabia, and supports significant projects tied to Vision 2030.

Roles and Responsibilities:

• Take ownership of the end-to-end procurement lifecycle, focusing on IT, cybersecurity, and professional services.
• Manage the procurement process, from requirements gathering to supplier selection and purchase order execution.
• Ensure compliance with internal controls and regulatory frameworks.
• Build relationships with stakeholders to support effective decision-making.
• Lead supplier onboarding and conduct internal training on procurement best practices.
• Analyze spend data to propose cost-saving strategies.
• Perform any other job-related duties as required by the direct manager.

About You:

• Minimum 5 years of procurement experience.
• Experience in IT and cybersecurity procurement.
• Track record of delivering savings through strategic sourcing.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Excel and ERP tools such as SAP Ariba or Oracle.

This position is a 12-month fixed-term contract. Become a part of a dynamic team that contributes to major projects for the Kingdom’s Vision 2030.

Job Purpose:
Provides support and executes the assigned tasks and responsibilities to optimize project costs, ensure compliance with contracts, and enhance value for the organization through rigorous quantity surveying, market analysis, and effective review of Request for Proposals (RFPs).

Job Responsibilities:

• Provide support in reviewing RFPs from internal departments, assessing project requirements, ensuring alignment with specifications and standards, and challenging quantities and costs to optimize project budgets and resource allocation.
• Provide support in surveying market costs for materials, labor, and services to benchmark against proposed project costs and identify potential savings, enhancing cost-effectiveness.
• Provide support in ensuring that proposed project costs and specifications comply with organizational standards, industry norms, and legal requirements, mitigating risks and ensuring compliance.
• Provide support in developing and implementing cost control strategies to prevent project budget overruns, closely monitoring expenses throughout project lifecycles.
• Provide support in identifying opportunities for project cost optimization without compromising quality, efficiency, or compliance, fostering resource efficiency.

About the Role:
Umm Al Qura for Development & Construction is seeking a detail-oriented and proactive Procurement Specialist to support our Procurement & Tendering Department. The ideal candidate will play a crucial role in managing procurement activities while ensuring compliance with internal processes and supporting the delivery of high-quality, cost-effective procurement solutions aligned with our organization’s goals.

Key Responsibilities:

• Support the end-to-end procurement process including preparation of RFQs and RFPs, bid collection, evaluation coordination, and documentation.
• Assist in maintaining accurate vendor records and updating supplier information in the procurement system.
• Track and report on procurement KPIs such as the number of PRs processed vs. planned, average procurement cycle time, and competitive vs. single-source procurement ratios.
• Coordinate the contractor/vendor prequalification process and maintain relevant documentation.
• Participate in proposal evaluations and support negotiations with vendors as required.
• Assist in implementing cost optimization initiatives and tracking related savings.
• Ensure procurement activities align with company policies, local content regulations, and ESG (Environmental, Social, Governance) requirements.
• Help manage vendor performance tracking and support regular evaluations.
• Maintain procurement documentation for audits and compliance checks.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Engineering, or a related field.
• Minimum of 35 years of relevant experience in procurement or supply chain.
• Knowledge of procurement principles, tendering procedures, and contract basics.
• Experience in real estate development is a plus.
• Strong attention to detail, organization, and time management skills.
• Proficient in both English and Arabic.
• Familiarity with procurement software or ERP systems is an advantage.
• Ability to work collaboratively with cross-functional teams and external vendors.