Secretary📣 Job Ad

We are looking for an outstanding secretary to join the Metal Construction Company for General Contracting.

In this role, you will be responsible for supporting the manager or administration in various tasks, including writing documents, managing phone calls and visitors, and coordinating key projects. We are looking for someone with the necessary skills to interact efficiently with clients and staff.

Main tasks:

• Taking notes during meetings.
• Managing phone calls and receiving messages.
• Coordinating agendas for meeting participants.
• Creating systems for filing and records.
• Traveling for meetings within the Kingdom.

Requirements:

• Practical experience of no less than two years.
• Having a car and a driving license.
• Bachelor's degree in English, Business Administration, or Executive Secretarial.

Benefits:

• Flexibility in work.
• Flexible working hours.
• Allowing remote work.

Role Overview: This position aims to support the manager or department by handling documentation, managing phone calls and visitors, assisting in project coordination, and managing schedules.

Key Responsibilities:

• Take notes by shorthand and copy correspondences, reports, and meeting minutes, reviewing and formatting them according to office standards.
• Handle telephonic communications from staff and external clients, sorting and directing them, receiving voicemail messages, answering queries, and transferring calls accordingly.
• Manage incoming and outgoing mail, inspecting, registering, and distributing correspondence.
• Review meeting requests and appointments, coordinating participants’ schedules, scheduling meetings, securing meeting rooms, and preparing agendas.
• Create systems for maintaining records and files, ensuring all documents are organized systematically.

Requirements:

• Proficiency in using computers and Microsoft Office applications is required.
• Fluency in English, both spoken and written, is essential.