Administrative Assistant

Join Our Team as an Administration Assistant
Allagro, a member of the Klybeck Group and a leader in the feed additives and food additives industries, is seeking an experienced Administration Assistant to manage essential administrative tasks and support our operations.

Responsibilities:

• Manage daily administrative tasks, including correspondence, filing, and maintaining office records.
• Coordinate schedules, meetings, and travel arrangements to ensure smooth calendar management.
• Prepare and organize documents, reports, and presentations as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years experience in administrative or office support roles.
• Strong command of English language.

About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

Key Responsibilities:

• PRO tasks:
  • Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  • Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
  • Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
  • Maintain confidentiality and accuracy in all administrative and PRO tasks.
  • Handle inquiries and communications from government agencies and ensure timely resolution.
  • Submit and follow up on government tenders through portals such as Etimad.
• Administrative tasks:
  • Maintain and update employee records, documents, and contracts.
  • Coordinate with HR for onboarding, offboarding, and document submissions.
  • Assist HR for letters for employees (salary, employment, NOC, etc.).
  • Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
  • Support day-to-day office administration, supplies, and logistics.
  • Assist in administrative tasks across HR, Finance, and Management departments.

Key Requirements:

• 1–2 years of experience in administration and PRO roles, preferably within KSA.
• Fluent in Arabic and English – both written and verbal.
• Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
• Ability to handle government correspondence and formal documentation.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite.
• Ability to work independently and manage multiple tasks efficiently.
• Understanding of Saudi labor laws and administrative procedures.
• Bachelor’s degree or diploma in Business Administration, HR, or a related field (preferred).