Executive Assistant📣 Job Ad

Join a Leading International Law Firm
We are seeking a highly organised and proactive Executive Assistant to support senior fee earners in a fast-paced, client-facing environment. In this key role, you will need to demonstrate strong ownership, discretion, and the ability to manage complex priorities, ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support, including complex diary management across multiple time zones.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries following firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, fostering strong relationships to support effective service delivery.
• Support business development activities, including research and event coordination.
• Assist with client onboarding, billing processes, and coordination of invoices and disbursements.
• Draft professional correspondence and reports with a focus on accuracy and detail.
• Collaborate with regional teams to support wider office operations.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail.
• Commercial and financial awareness, confidence in supporting billing and compliance.
• Advanced Microsoft Office skills and familiarity with legal systems.
• Fluency in English and Arabic.
• Proactive, adaptable, and resilient with a collaborative mindset.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

Join Proger as an Executive Assistant!
Proger is an esteemed global entity, renowned for its excellence in the fields of management and engineering. With a rich heritage of over 70 years, we pride ourselves on the sustainability and execution of large-scale projects that serve both public and private sectors. As part of our esteemed team, you will work within our Regional Headquarters in Riyadh, Saudi Arabia.

About The Role
We are seeking a Saudi Executive Assistant who will be pivotal in supporting the CEO of our Regional Headquarters. Your organizational prowess and administrative skills will contribute significantly to our operational efficiency.

Key Responsibilities:

• Act as an assistant to the Regional Headquarters’ CEO, managing the CEO's agenda.
• Utilize software applications to create correspondence, documents, and presentations.
• Coordinate travel and accommodation logistics.
• Organize and maintain records, spreadsheets, and databases.
• Book conference rooms and facilities as needed.
• Attend meetings, take minutes, and maintain administrative budgets.
• Facilitate communication through translation from Arabic to English and vice versa.

Requirements:
We are looking for candidates who meet the following criteria:

• A minimum of a high school diploma; a Bachelor's degree or diploma in Business Administration or related field is preferred.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office applications.
• Exceptional command of written and spoken English; knowledge of Italian is advantageous.
• Saudi Nationality is mandatory.

Don't miss the chance to be a part of Proger—apply now and help us shape the future!

Join Mnzil as an Executive Assistant to the CEO!
At Mnzil, we are leading the charge in providing innovative co-living and transportation solutions for blue-collar workers in Saudi Arabia. As we grow, we are looking for a talented Executive Assistant to support our CEO and ensure operational excellence across all departments.

Key Responsibilities:

• Strategic Calendar & Time Management: Manage the CEO’s complex calendar and high-level meetings, ensuring strategic priorities are executed.
• Meeting Lifecycle: Attend and document action items from leadership meetings, preparing necessary materials for senior management.
• Logistics & Admin: Handle travel arrangements and administrative tasks for the CEO including expenses and documentation.
• Office Operations: Manage CEO correspondence and oversee office logistics to ensure compliance with company policies.
• Cross-Functional Collaboration: Serve as a primary point of contact for internal and external stakeholders, facilitating communication.
• Document & Workflow Excellence: Maintain confidentiality and prepare high-quality documents and reports.

Requirements:

• 5+ years of experience supporting C-level executives in fast-paced environments.
• Professional fluency in English (written and spoken) is required.
• Proficiency in Microsoft Office, ERP systems, and workflow tools is essential.
• Proactive mindset with strong responsibility and anticipation skills.
• High level of professionalism and ability to engage with government entities.

Become part of a transformative prop-tech company that is enhancing labor housing and real estate services. If you are a strategic thinker with a passion for operational excellence, apply now!