Executive Secretary📣 Job Ad

About the Role
As an Executive Secretary at Alqotr, you will play a vital role in providing high-level administrative and logistical support to our executive management team. Your organizational skills and attention to detail will ensure the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, scheduling appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

Join AL-AYUNI Investment and Contracting Company as an Executive Secretary!

As a pivotal role within our organization, you will provide essential support to the General Manager and facilitate smooth operations across departments. Your proactive communication and organizational skills will make you an invaluable asset in our team.

Key Responsibilities:

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

Requirements:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

About Us: AL-AYUNI Investment and Contracting Company, established in 1960, is a respected name in Saudi Arabia, known for its strong values and professional results. We are committed to leading the construction industry across the MENA region while building trusted relationships and exceeding client expectations.

Join our team as an Executive Secretary at Dar Al Farabi Company!
We are a leading provider of medical supplies in Riyadh and are seeking a highly organized and professional Executive Secretary to support our CEO and lead administrative operations.

Key Responsibilities:

• Business Follow-up: Monitor the implementation of executive decisions, prepare periodic project reports, and coordinate with partners for continuous follow-up.
• Corporate Communication: Manage communications with external companies and strategic partners, ensuring contract compliance, and representing the CEO in official correspondence.
• Email and Correspondence Management: Oversee CEO's emails, draft official correspondence, and organize email archiving.
• Meetings: Organize and manage the CEO’s meeting schedules, prepare agendas, and attend meetings to record minutes.
• Exhibitions and Events: Research and organize participation in relevant exhibitions and conferences.
• Guests and Visitors: Professionally manage guest receptions and appointments.
• Meeting Room Management: Ensure meeting rooms are equipped and prepared for discussions.
• Reports: Prepare and submit periodic reports to senior management.

Additional Tasks:
Arrange travel for the CEO, maintain confidentiality, and perform other related duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.
• Minimum of 3 years experience in executive secretarial or administrative support roles.
• Proficiency in Microsoft Office and strong communication skills in both Arabic and English.
• Professional, organized, and detail-oriented personality with the ability to work under pressure.

Benefits:
We offer a competitive salary, a professional work environment, and opportunities for career development. Join us in making a difference in the medical supplies industry!