Executive Secretary📣 Job Ad

About the Role: The Executive Secretary at Al Bawani will provide high-level administrative and executive support to senior management, ensuring efficient office operations and the professional handling of all executive-related matters.

Key Responsibilities:

• Executive & Administrative Support: Manage daily schedules, appointments, and travel arrangements; prepare and organize correspondence, reports, and meeting materials; draft formal communications.
• Coordination & Communication: Act as a liaison between the executive office and internal departments; coordinate with external partners and clients; manage communications with confidentiality.
• Meeting & Event Management: Arrange executive meetings and conferences; record meeting minutes; support the preparation of agendas and presentations.
• Record & Documentation Control: Maintain organized filing systems; ensure proper archiving; monitor correspondence logs.
• Office & Logistical Support: Oversee office supplies and equipment requests; support special projects assigned by management.

Qualifications:

• Minimum of 5–8 years of experience as an executive secretary or in senior administrative support.
• Bachelor’s degree or diploma in Business Administration or related field.
• Proficiency in MS Office and document management systems.

Join us and contribute to our commitment to excellence in diverse projects across Saudi Arabia.

Join Fairmont RAMLA RIYADH as an Executive Secretary!
Fairmont RAMLA RIYADH is looking for passionate individuals to join our dynamic team. Our hotel is situated in the heart of Riyadh and prides itself on providing exceptional experiences for both guests and colleagues. Become a part of our distinguished hospitality brand that celebrates diversity and inclusion.

Key Responsibilities:

• Perform secretarial duties to relieve the General Manager of routine tasks.
• Type minutes, letters, reports, and other correspondence.
• Take dictations and transcribe minutes of meetings.
• Screen and arrange appointments and calls for the General Manager.
• Maintain filing systems for correspondence and reports.
• Manage office supplies and ensure cleanliness in the executive office.

Qualifications:

• A degree in Business Administration, Hospitality Management, or a related field.
• Experience as an executive secretary or in a similar administrative role, preferably in hospitality.
• Proficiency in office software and strong communication skills.

What We Offer:

• Competitive benefits package including health and wellness programs.
• Employee travel programs and discounted services.
• Opportunity for career growth within Fairmont RAMLA RIYADH and Accor.

Join us in our commitment to providing memorable experiences and fostering a culture of inclusion. Apply now and start your journey with Fairmont Hotels & Resorts!

About the Role
As an Executive Secretary at Alqotr, you will play a vital role in providing high-level administrative and logistical support to our executive management team. Your organizational skills and attention to detail will ensure the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, scheduling appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.