Secretary📣 Job Ad

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Job Purpose
The Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative assistance and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Primary contact for stakeholders, draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

Role Accountability

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.

A secretary is required to work for a leading company in the field of contracting, possessing high organizational skills and proficiency in English. The tasks include: organizing appointments and meetings, managing correspondence and documents, coordinating with various departments, and preparing periodic reports. Proficiency in Office programs and the ability to work under pressure is required, with at least two years of experience in executive secretarial work. Dealing with the accreditation platform and preparing technical reports in a very professional manner.