Secretary📣 Job Ad

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Job Purpose
The Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative assistance and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Primary contact for stakeholders, draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

Role Accountability

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.

About Taib:
Taib is one of the leading companies in the healthcare sector in Saudi Arabia. Established in 2018, Taib provides a wide range of services including home healthcare, ambulance services, employee lounges, at-home vaccinations, corporate wellness programs, and other medical fields. Taib is among the first companies in the Kingdom to be accredited by CBAHI for home healthcare services. The company is fully owned by BLOMINVEST.

Job Title: Secretary
Department: Administration
Location: Riyadh

Job Summary:
The Executive Secretary provides direct administrative support to senior management by managing calendars, coordinating meetings, handling sensitive documents, and ensuring smooth daily operations. This role requires strong communication, follow-up, and multitasking skills, with high attention to confidentiality and professionalism.

Key Responsibilities:

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence with professionalism.
• Maintain organized filing systems (digital and physical).
• Coordinate travel arrangements, bookings, and logistics.
• Act as a liaison between executives and internal/external stakeholders.
• Support report preparation and maintain confidentiality of information.
• Follow up on assigned tasks and ensure timely completion.

Qualifications and Skills Required:

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in a similar executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong skills in calendar management, travel coordination, and follow-up.
• Ability to draft accurate Minutes of Meeting and official correspondence.
• Highly organized, proactive, and detail-oriented.

Key Performance Indicators (KPIs):

• Timeliness of scheduling, documentation, and follow-ups.
• Quality of communication and task execution.
• Responsiveness to requests and operational support efficiency.

Personal Attributes:

• Discreet, trustworthy, and professional.
• Positive attitude and adaptable to dynamic work environments.
• Quick learner with strong sense of responsibility.

What Taib Offers:

• Competitive salary and benefits.
• Collaborative and professional work environment.
• Career development opportunities within a growing healthcare company.