Join Mabani for Projects as an Executive Secretary!This role is essential for providing administrative and organizational support to the office manager. You will coordinate correspondence, organize meetings, prepare official documents and presentations, and ensure the smooth flow of daily business according to the highest standards of professionalism and confidentiality.
Responsibilities:- Manage the calendar, including scheduling appointments and meetings, tracking, and reminding the line manager of these appointments.
- Carry out routine correspondence with internal and external entities as directed by the Office Manager and Chief of Staff.
- Prepare for meetings by organizing agendas, sending invitations, printing materials, setting up technical resources, and arranging hospitality.
- Prepare regular and ad hoc reports on administrative workflows, office activities, and official engagements, ensuring proper documentation and archiving.
- Produce written content such as executive summaries, action points, presentations, or support materials for the Office Manager and Chief of Staff.
- Provide administrative support, including coordinating official visits, formal meetings, and logistical arrangements, in collaboration with the protocol officer.
- Maintain strict confidentiality of office information, correspondence, and documents, while ensuring precision and organized record-keeping.
Qualifications:- MBA degree or related field (Required).
- Certified professional certificate in secretarial work or executive office management.
- 3 years of practical experience in secretarial work or administrative roles (Required).
Language: English (Required)
Willingness to travel: 25% (Required)
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