وظائف سكرتير تنفيذي بدوام كامل في السعودية

Job Title: Executive Secretary

Location: Dammam, Saudi Arabia

About the Client:
Our client is a reputable, diversified business group headquartered in Dammam with interests across real estate, infrastructure, and investments. The organization values excellence, integrity, and operational efficiency, and is seeking an organized, service-oriented Executive Secretary to support senior leadership.

Job Summary:
The Executive Secretary will provide high-level administrative and personal assistant support to senior executives. This role centers on expert calendar management, complex travel arrangements, meeting coordination, and preparing reports and presentations. The ideal candidate is discreet, detail-driven, highly proficient in Microsoft Office, and comfortable operating in a fast-paced, executive environment.

Key Responsibilities:

• Manage executive calendars: schedule, reschedule, and prioritize meetings across time zones; prepare briefs and agendas.
• Coordinate end-to-end travel: flights, visas, accommodation, ground transport, and detailed itineraries.
• Act as the primary point of contact between executives and internal/external stakeholders; screen calls and correspondence.
• Prepare, format, and proofread reports, presentations, and executive summaries using Microsoft Word, Excel, and PowerPoint.
• Track action items, deadlines, and follow-ups; ensure timely execution of tasks and decisions.
• Organize board and leadership meetings: logistics, rooms/VC links, materials, minutes, and action registers.
• Maintain confidential files, records, and databases with rigorous attention to detail.
• Handle general PA tasks: expenses, reimbursements, personal appointments, and document processing as needed.
• Support ad-hoc executive projects and light event coordination.

Key Requirements (Confirmed Must-Haves):

• Fluent English (spoken and written).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Personal assistant (PA) skills with proven executive support experience.
• Calendar management expertise.
• Travel arrangements experience (domestic & international).
• Reporting skills (drafting, formatting, and consolidating executive reports).

Preferred Qualifications (Nice to Have):

• 3–5 years of experience supporting C-level or senior leadership.
• Strong business writing and presentation skills.
• Discretion and integrity in handling sensitive information.
• Familiarity with Arabic is a plus.
• Experience with video conferencing tools and basic project tracking.

Join Burjline Builders as an Executive Secretary to the CEO and Board of Directors!
We are seeking a highly organised, proactive, and exceptionally professional individual to support our executive team. This pivotal role plays a crucial part in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage the CEO's complex diary and coordinate appointments.
• Organise Board and committee meetings, preparing agendas and recording minutes.
• Act as the primary point of contact for the CEO, managing communications and enquiries.
• Prepare and format various documents, including reports and presentations.
• Arrange domestic and international travel, including flights and accommodations.
• Maintain an efficient filing system for documents.
• Handle sensitive information with integrity.
• Undertake ad-hoc projects as required.

Qualifications:

• Proven experience as an Executive Secretary or similar role supporting C-level executives.
• Exceptional organisational and time-management skills.
• High level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal skills.
• A degree in Business Administration or related field is desirable.
• Previous experience in a corporate environment in Saudi Arabia or GCC is an advantage.

Join Our Team as an Executive Secretary
FNRCO is seeking a professional Executive Secretary to support our executives in Jaddalah, Riyadh, Saudi Arabia. This role is essential for ensuring smooth operations within our dynamic organization.

Key Responsibilities:

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements while resolving conflicts efficiently.
• Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
• Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
• Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
• Maintain confidential files, records, and databases in an organized and accessible manner.
• Process expense reports, invoices, and related administrative financial tasks.
• Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
• Anticipate executive requirements and proactively address administrative needs.
• Liaise with internal departments to coordinate activities and communicate executive directives effectively.
• Manage office supplies, equipment, and services to ensure efficient operations.

Requirements:

• Education: Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience: Minimum 5 years’ experience as an Executive Secretary or in a similar role.