وظائف سكرتير تنفيذي بدوام كامل

Join KAFAAT Recruitment as an Executive Secretary!
We are seeking an experienced and skilled professional to provide high-level administrative support to senior executives and management, ensuring the smooth operation of daily activities.

Key Responsibilities:

• Administrative Support:
  • Manage the executive’s calendar, schedule appointments, and prioritize tasks.
  • Coordinate and arrange meetings, conferences, and events.
  • Handle confidential and sensitive information with discretion.
• Communication:
  • Act as a liaison between executives, internal teams, clients, and stakeholders.
  • Screen and manage incoming calls, emails, and mail.
  • Draft, proofread, and edit internal and external communications on behalf of executives.
• Document Management:
  • Prepare reports, presentations, and other documents as required.
  • Maintain organized records, files, and office documentation.
  • Assist in the preparation and management of executive correspondence and presentations.
• Travel Coordination:
  • Make travel arrangements, including flights, accommodations, and transportation.
  • Prepare detailed itineraries and assist with travel-related logistics.
• Meeting and Event Coordination:
  • Organize and attend meetings, taking minutes and ensuring timely follow-up on action items.
  • Coordinate company events, conferences, and team-building activities.
• Task Management:
  • Assist with project management tasks, including tracking deadlines and ensuring key deliverables are met.
  • Handle day-to-day administrative tasks to support the executive's workflow.
• Office Management:
  • Oversee office supplies and maintain a tidy, functional work environment.
  • Liaise with vendors, contractors, and other external partners as needed.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Experience: Proven experience (3+ years) as an Executive Assistant, Secretary, or in a similar role supporting senior management.
• Skills: Excellent organizational and multitasking abilities, strong communication skills, high level of proficiency with office software, strong attention to detail, ability to work independently and as part of a team, and high degree of discretion and confidentiality.

Join 360Solutions as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary to manage the daily operations of the executive office. In this role, you will support the Executive Director while ensuring smooth communication and coordination within the team.

Responsibilities:

• Manage the executive director’s schedule, organize meetings and calls.
• Prepare reports, correspondence, and presentations professionally.
• Follow up on decisions and instructions from the executive director.
• Receive visitors and telephone calls, responding to correspondence politely.
• Organize and maintain administrative and confidential files and records.
• Coordinate travel bookings and accommodations for executives.
• Oversee the execution of administrative projects and provide logistical support.
• Document meeting minutes and follow up on action items.
• Manage office supplies and procurement related to administrative tasks.

Required Skills and Qualifications:

• Fluency in English (reading, writing, and speaking).
• Strong organizational skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Professional demeanor with strong interpersonal skills.
• Analytical skills and the ability to prepare precise reports.

Educational Qualifications and Experience:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 1 year of experience in a similar role.
• Professional certifications in office management or executive secretarial services are preferred.