وظائف سكرتير تنفيذي بدوام كامل في السعودية

Join Our Team as an Executive Assistant!
Eventive Production is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership. This role involves a variety of key responsibilities that are crucial for the smooth operation of our executive team.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate appointments across time zones.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Draft and manage correspondence, emails, and internal communications.
• Coordinate travel arrangements (flights, accommodation, itineraries, etc.).
• Handle confidential documents and ensure data privacy.
• Serve as a liaison between the executive and internal/external stakeholders.
• Organize and support executive-level events and meetings.
• Assist in the preparation of presentations, reports, and briefings.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite and productivity tools.
• Ability to multitask and prioritize under pressure.
• Bachelor’s degree in Business Administration or related field is a plus.

Join Abdullah M. Bin-Saedan Real Estate Co. as an Executive Secretary!
We are seeking a professional and highly organized Executive Secretary to support the Executive Office and ensure smooth administrative operations.

Key Responsibilities:

• Manage incoming calls and communication for the Executive Office.
• Organize files, documents, and handle office correspondence.
• Draft and format official letters and memos.
• Coordinate meetings and prepare required logistics.
• Distribute and follow up on incoming/outgoing mail.
• Maintain confidentiality of all executive-related matters.
• Liaise with departments to follow up on executive instructions.
• Prepare minutes of meetings and weekly reports.
• Assist with document reviews and approvals.
• Perform other tasks as directed by the executive.

Requirements:

• Minimum 5 years of experience in a similar role.
• Bachelor’s degree in Business Administration or a related field.
• Fluency in English (spoken and written) is mandatory.
• Proficiency in MS Office applications.
• Strong time management and organizational skills.
• Professional communication and interpersonal abilities.

Job Summary:
The Executive Secretary will provide high-level administrative support to senior executives, ensuring efficient operations and effective communication across departments. This role requires strong organizational, communication, and analytical skills, along with the ability to maintain confidentiality and manage complex schedules and reports.

Key Responsibilities:

• Manage and organize the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
• Follow up on tasks and decisions to ensure timely execution and adherence to deadlines.
• Prepare, analyze, and present detailed reports using Microsoft Excel and Power BI.
• Coordinate and gather data from different departments to support executive-level reporting and decision-making.
• Draft and edit professional correspondence, emails, and official documents.
• Organize, file, and maintain confidential records and administrative systems for easy retrieval.
• Handle incoming and outgoing communications (calls, emails, letters) with discretion and professionalism.
• Prepare meeting materials, take minutes, and track action items from executive meetings.
• Develop and deliver PowerPoint presentations as requested by management.
• Coordinate travel arrangements, including flight bookings, accommodations, and itineraries.
• Provide proactive administrative support for strategic initiatives and business follow-ups.
• Perform additional administrative duties as assigned by executive leadership.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an executive or senior administrative assistant role.
• Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, PowerPoint, and solid hands-on experience with Power BI.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent verbal and written communication skills in both English and Arabic.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Strong personality with leadership qualities, discretion, and the ability to work independently.
• High follow-through capabilities and the ability to manage multiple tasks simultaneously.

Join Nestlé as an Executive Secretary!
We are seeking a dynamic Executive Secretary to join our team at Al Manhal Water Factory in Riyadh. This role is vital for organizing and maintaining the executive’s schedule while performing various administrative tasks to support our senior management.

Main Purpose of Job:
- Organize and maintain executive schedules.
- Assist by performing a variety of administrative tasks, including scheduling meetings and managing short- and long-term calendars.

Key Responsibilities:

• Manage and coordinate daily, weekly, and monthly calendars for senior managers.
• Maintain the calendar of appointments for Senior management, ensuring they are informed of all appointments and changes.
• Prepare letters, memoranda, and reports using automated office systems.
• Process records and forms, requisition office supplies, and perform various administrative support procedures.
• Open and screen mail addressed to Senior management, answering routine mail independently.
• Maintain all files for the CBM/Senior management, ensuring materials are properly marked and accessible.
• Act as liaison to coordinate matters between Senior management Office and other departments.

Key Experiences:
- A diploma degree in Executive Secretary.
- A minimum of 1 year of experience in a similar position.
- Fluent in English.

Join a global leader in food and beverage service and help us unlock the power of food to enhance quality of life for everyone!