Receptionist📣 Job Ad

in Reza Investment Company Ltd.

about 8 hours ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

Join our team as a Receptionist at Reza Investment Company Ltd.
As a key member of our organization, you will play a vital role in managing the reception area and ensuring that all visitors experience exceptional service. Your responsibilities will include:

Reception and Visitor Management:
- Welcoming visitors in a professional and friendly manner.
- Recording visitor information and maintaining accurate logs.
- Notifying relevant departments of guest arrivals.
- Directing visitors to the appropriate department or meeting room.
- Managing meeting room bookings and ensuring their readiness.
- Handling incoming calls appropriately.
Shipment and Courier Coordination:
- Receiving and verifying incoming shipments and deliveries.
- Logging package details and notifying relevant departments.
- Coordinating outgoing shipments with courier services.
- Maintaining accurate tracking records for incoming and outgoing shipments.
- Ensuring proper documentation for receipts and deliveries.
Document and Order Management:
- Receiving and directing purchase orders and official correspondence.
- Ensuring proper internal distribution of documents.
- Following up on urgent or sensitive documents.
- Coordinating with finance and supply chain for shipping documents as needed.
Office Support:
- Maintaining a professional reception area.
- Tracking stationery and office supplies needs.
- Assisting with archiving and organizing documents.
- Helping prepare simple reports and data entry as necessary.

Operational Accuracy:

Record and track shipments with 100% accuracy.
Notify departments of deliveries in a timely manner.
Avoid loss or misdirection of any documents or packages.

Efficiency:

Quickly transfer calls (within 3 rings).
Accurate visitor information recording.
Coordinate shipments and process documents promptly.

Core Competencies:

Independence: Works under routine supervision adhering to clear procedures.
Effect: Primarily interacts with employees and visitors on routine matters.
Complexity: Handles routine administrative tasks according to specific guidelines.

Professional Skills:

Basic understanding of office procedures and company policies.
Clear and professional communication in daily interactions.
High attention to detail in recording shipments and visitor information.
Maintaining confidentiality of information.

Qualifications:

High school diploma or equivalent (administrative diploma preferred).
2-4 years’ experience in reception or administrative support.
Basic knowledge of shipping procedures and logistics coordination.
Proficiency in Microsoft Office and email applications.
Good communication skills in Arabic and English.

Requirements

Requires 2-5 Years experience

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Job Summary:
The Receptionist serves as the first point of contact for visitors and clients, ensuring a professional and welcoming environment while supporting daily office and floor operations.

Key Responsibilities:

Welcome and assist visitors in a professional and friendly manner
Manage meeting room bookings and coordinate appointments
Maintain a clean, organized, and presentable reception area
Manage office activities to ensure smooth daily operations
Oversee floor operations to maintain an efficient and well-organized workplace
Provide administrative support such as filing and data entry

Requirements:

High school diploma or equivalent (Bachelor’s degree is a plus)
Previous experience in a similar role is preferred
Strong communication and interpersonal skills
Professional appearance and positive attitude
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational and multitasking abilities
Good command of English (spoken and written)

Core Skills:

Customer Service Excellence
Time Management
Attention to Detail
Problem Solving

2-5 years

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Job Purpose:
To support the effective operation of the office by ensuring excellent communication channels, executing planned activities, and adhering to company policies and safety regulations.

Key Accountability Areas:

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