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SalarySalarySR 5,000 / Month
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationAl Izdihar, Riyadh
Administrative Assistant tasks. Management of the Etimad platform
•     Follow-up on government tenders and purchases: data entry, follow-up on bidding, ensuring compliance with requirements.
•     Registration and qualification of suppliers and contractors: ensuring the accuracy of company data and updating it periodically.
•     Supervision of electronic contracts: reviewing contracts concluded via the platform and ensuring their compliance with regulations.
•    Follow-up on all platforms, workforce, appointment schedules, and periodic sales reports.
2. General Administrative Tasks
•     Organizing appointments and meetings: scheduling meetings with government entities or suppliers.
•     Preparing periodic reports: reports on workflow, contracts, and purchases.
•     Internal and external communication: coordinating between different departments and government entities to ensure smooth workflow.
•     Managing files and correspondence: keeping official documents, following up on emails, and preparing correspondence 


Requirements

  • GOSI Registration Required or Sponsorship Transfer
  • No experience required
  • Intermediate in English

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About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

Key Responsibilities:
  • PRO tasks:
    • Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
    • Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
    • Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
    • Maintain confidentiality and accuracy in all administrative and PRO tasks.
    • Handle inquiries and communications from government agencies and ensure timely resolution.
    • Submit and follow up on government tenders through portals such as Etimad.
  • Administrative tasks:
    • Maintain and update employee records, documents, and contracts.
    • Coordinate with HR for onboarding, offboarding, and document submissions.
    • Assist HR for letters for employees (salary, employment, NOC, etc.).
    • Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
    • Support day-to-day office administration, supplies, and logistics.
    • Assist in administrative tasks across HR, Finance, and Management departments.

Key Requirements:
  • 1–2 years of experience in administration and PRO roles, preferably within KSA.
  • Fluent in Arabic and English – both written and verbal.
  • Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  • Ability to handle government correspondence and formal documentation.
  • Strong organizational and time management abilities.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite.
  • Ability to work independently and manage multiple tasks efficiently.
  • Understanding of Saudi labor laws and administrative procedures.
  • Bachelor’s degree or diploma in Business Administration, HR, or a related field (preferred).

breifcase2-5 years

locationRiyadh

3 days ago