Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our management team by handling various office duties and administrative tasks. The ideal candidate will excel in managing calendars, coordinating meetings, organizing files, preparing correspondence, maintaining office supplies, and processing expense reports while demonstrating strong organizational and multitasking abilities. The successful candidate must possess excellent communication skills, proficiency in Microsoft Office Suite, and the ability to maintain confidentiality while working in a fast-paced environment.

Join Our Team as an Administrative Assistant!
We are seeking a bright and energetic individual to support our Director-level professionals at Walter P Moore’s Saudi Arabia office. This position is crucial for providing extensive administrative support and serving as a Government Relation Officer, ensuring compliance with all necessary legal matters related to visas, permits, and employee registration.

Key Responsibilities:

• Coordinate with Saudi Arabian government departments for licenses and visa processing.
• Manage company profiles on government portals (*, GOSI, MoC, etc.).
• Handle general reception duties and assist visitors, answer calls, and manage mail.
• Provide clerical support including IT and translation, letter drafting, and maintaining compliance.
• Organize and maintain public spaces including conference and break rooms.
• Assist with internal activities such as staff lunches and client events.
• Perform other administrative duties as required.

Qualifications:

• Bachelor’s degree in Business Administration, IT, or English.
• 5 years of administrative experience, preferably with Saudi government relations.
• Fluency in Arabic and English, both verbal and written.
• Strong computer skills, especially in Microsoft Office.
• Excellent organizational, communication, and interpersonal skills.
• Proactive and client-service oriented.

Physical presence in the office is required. Join us at Walter P Moore as we strive to solve complex structural and infrastructure challenges across the globe.

We are looking for an administrative assistant with experience in managing daily administrative tasks and organizing files and official correspondence. The suitable candidate will be responsible for coordinating appointments, receiving phone calls, preparing administrative reports, and providing support to various departments in the company. We look forward to working with someone who has excellent communication skills, proficiency in Microsoft Office programs, and the ability to work as part of a team in a dynamic work environment.