Administrative Assistant

Join ARTAT Enterprise as an Administrative Assistant
We are looking for a dedicated Administrative Assistant to join our dynamic team in Riyadh, Saudi Arabia. In this role, you will provide comprehensive administrative and clerical support with a focus on managing pharmacy purchasing orders, reviewing shipment invoices, and handling related operational tasks.

Key Responsibilities:

• Pharmacy Purchasing Orders Management:
  • Prepare, process, and track all pharmacy purchasing orders.
  • Coordinate with suppliers and pharmacy staff for accurate and timely order placement and delivery.
  • Maintain records of purchase requests, approvals, and deliveries.
• Shipment Invoice Review:
  • Assist in reviewing shipment invoices and related documents for accuracy and compliance.
  • Coordinate with logistics and finance teams for the timely processing and filing of shipment documents.
  • Follow up on discrepancies, missing documents, or outstanding approvals.
• Administrative Support:
  • Maintain organized filing systems (physical and digital) for procurement records.
  • Prepare reports, summaries, and updates related to purchasing and shipments as required.
• Coordination & Communication:
  • Act as a liaison between suppliers, pharmacy staff, logistics, and finance departments.
  • Follow up on pending purchase orders, deliveries, and invoice approvals.
  • Schedule and coordinate meetings or calls related to procurement and shipment matters.
• Other Duties:
  • Support the team with additional administrative and operational tasks as assigned.
  • Ensure adherence to company policies and procedures in all handled tasks.

Qualifications:

• Preferably a bachelor's degree in business administration, Supply Chain, or a related field.
• Proven administrative experience, preferably in procurement or logistics.
• Strong organizational and communication skills.
• Good command of Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and work under pressure.
• Attention to detail and problem-solving skills.

About the Company:
Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa. Ansys is the global leader in engineering simulation, helping the world’s most innovative companies deliver radically better products to their customers.

About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

Key Responsibilities:

• PRO tasks:
  • Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  • Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, and MOFA.
  • Update and maintain records of all legal documents, including CR and Saudization reports.
  • Maintain confidentiality and accuracy in all administrative and PRO tasks.
  • Handle inquiries and communications from government agencies.
  • Submit and follow up on government tenders through portals such as Etimad.
• Administrative tasks:
  • Maintain and update employee records and contracts.
  • Coordinate with HR for onboarding and offboarding.
  • Assist HR with employee letters (salary, employment, NOC, etc.).
  • Monitor expiry dates of documents and ensure timely renewals.
  • Support day-to-day office administration, supplies, and logistics.

Key Requirements:

• 12 years of experience in administration and PRO roles, preferably within KSA.
• Fluent in Arabic and English – both written and verbal.
• Strong knowledge of KSA government portals.
• Ability to handle government correspondence.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office and Google Business Suite.
• Understanding of Saudi labor laws and administrative procedures.
• Bachelor’s degree or diploma in Business Administration, HR, or a related field (preferred).

Join Franklin Templeton as an Administrative Assistant!
At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic and diversified firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals.

Role Overview:
As an Administrative Assistant based in Riyadh, you will support the entire team with various tasks such as:

• Managing expenses and travel bookings
• Handling general correspondence
• Collating documents for meetings
• Assisting with client meetings and preparing presentations

Key Responsibilities:

• Provide general administrative support including diary management and correspondence preparation
• Manage the team’s expenses process
• Book hotels, flights, and transfers for international travel
• Coordinate internal and external meetings
• Assist in pulling together data for presentations
• Produce regular reports and update procedure manuals

Qualifications and Skills:

• Minimum of a Diploma in a relevant field
• Experience with MS Office applications
• Excellent proficiency in English
• Prior administrative experience in a professional environment
• Strong organizational skills and attention to detail

Join us to make a positive impact while advancing your career with Franklin Templeton!