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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationAl Malqa, Riyadh
The document coordination manager for construction projects should preferably be an engineer.

Requirements

  • GOSI Registration Required or Sponsorship Transfer
  • Requires 5-10 Years experience
  • Expert or Advanced in English

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Fully integrated with a growing team -you will support the partners across the different administrative aspects from  reception to administrative support in a well-organized and timely manner. 

What will you be responsible for? 

You will be in charge of the following missions: 

  • Greet and welcome guests 
  • Answer phone calls and emails and take messages 
  • Schedule meetings and manage calendars, coordinate events 
  • Keep updated records and files 
  • Take up other duties as assigned (travel arrangements, schedules etc.) 
  • Run errands as requested 
  • Draft correspondence such as emails and letters 
  • Coordinating office activities and operations to secure efficiency and compliance to company policies 
  • Monitoring company schedules (insurance, renewals, etc) 
  • Keep stock of pantry and office supplies and place orders when necessary
  • Supervising administrative staff, assist colleagues whenever necessary

Who are we looking for? 

We are looking for a professional with a friendly attitude and the ability to multitask to undertake all receptionist and  clerical duties in our company. You will be the “face” of the company for all visitors and will be responsible for the first  impression we make. 

Absolute must-haves: 

  • Minimum of 2 year experience 
  • Proven work experience as receptionist / admin assistant 
  • MS office and English proficiency 
  • Outstanding organisational and time management skills 
  • Attention for details as well as good interpersonal skills 
  • Can handle pressure, meet deadlines and work in less supervision 
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Walter P Moore

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Join Our Team as an Administrative Assistant!
We are seeking a bright and energetic individual to support our Director-level professionals at Walter P Moore’s Saudi Arabia office. This position is crucial for providing extensive administrative support and serving as a Government Relation Officer, ensuring compliance with all necessary legal matters related to visas, permits, and employee registration.

Key Responsibilities:
  • Coordinate with Saudi Arabian government departments for licenses and visa processing.
  • Manage company profiles on government portals (*, GOSI, MoC, etc.).
  • Handle general reception duties and assist visitors, answer calls, and manage mail.
  • Provide clerical support including IT and translation, letter drafting, and maintaining compliance.
  • Organize and maintain public spaces including conference and break rooms.
  • Assist with internal activities such as staff lunches and client events.
  • Perform other administrative duties as required.

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  • Strong computer skills, especially in Microsoft Office.
  • Excellent organizational, communication, and interpersonal skills.
  • Proactive and client-service oriented.

Physical presence in the office is required. Join us at Walter P Moore as we strive to solve complex structural and infrastructure challenges across the globe.

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