Executive Assistant📣 Job Ad

• Managing executive calendars, scheduling meetings, and coordinating appointments.
• Organizing and preparing documents, reports, presentations, and correspondence.
• Handling communication on behalf of executives, including drafting emails and coordinating with stakeholders.
• Coordinating travel logistics and accommodation arrangements.
• Maintaining organized filing systems for efficient information retrieval.
• Supporting preparation of proposals, executive summaries, and project documentation.
• Assisting in meeting preparations, including agenda creation and minutes-taking.
• Liaising with teams, partners, and clients to ensure seamless information flow.
• Managing confidential information with discretion.
• Tracking tasks, deadlines, and facilitating special projects as required.
• Coordinating and managing company partnerships.
• Attending real estate events and conferences on behalf of management.
• Staying updated on relevant regulations and market trends.
• Assisting in identifying new investment opportunities through research.

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple tasks and effectively prioritize.
• High level of discretion with confidential matters.
• Proficient in Office software and productivity tools.
• Strong coordination and problem-solving skills.
• Previous experience supporting executives is preferred.
• Bachelor’s degree in Business Administration or related field.

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A collaborative and supportive working environment.

Responsibilities:

• Provide advanced administrative support to the executive and their leadership team.
• Serve as a trusted confidante and liaison, managing sensitive information with discretion.
• Build and maintain crucial relationships within the organization and with external partners.
• Facilitate travel arrangements and coordinate global business meetings.
• Utilize office management skills and technical tools to enhance effectiveness.

Requirements:

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written and spoken).
• Exceptional attention to detail and strong organizational skills.
• Proficiency in Outlook, Microsoft Teams, Excel, and PowerPoint.

If you are motivated, dedicated, and adaptable, we invite you to apply!

• Executive Support:
  • Manage the CEO’s calendar, including scheduling meetings, travel, and internal/external engagements.
  • Prepare reports, presentations, and briefing materials ahead of meetings and events.
  • Draft and respond to emails, documents, and correspondence on behalf of the CEO.
  • Handle data entry, expense tracking, and document filing in an organized manner.
  • Assist with event logistics, including meeting coordination, visitor arrangements, and conference registrations.
  • Manage badges, access cards, and documentation for various corporate events and sites.
• Personal & Administrative Support:
  • Coordinate personal tasks for the CEO, including family bookings, car maintenance, errands, and household appointments.
  • Support the completion of personal and administrative documents as needed.
  • Ensure efficient time and task management across professional and personal priorities.
  • Maintain strict confidentiality and professionalism in all matters related to the CEO’s personal and business life.

• Bachelor’s degree or equivalent experience.
• Proven experience in executive or administrative support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication in English and Arabic.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to work with minimal supervision in a fast-moving and dynamic environment.