Join Matar Al Baqmi Holding Company as an Executive Secretary!We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:
Key Accountabilities:- Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
- Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
- Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
- Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
- Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
- Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.
Qualifications:We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.
Experience:Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.
Skills & Competencies:Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.
If you are looking to enhance your career in a dynamic organization, apply now!
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