Full-time Correspondence Clerk Jobs in Dhahran

More than 4 Full-time Correspondence Clerk Jobs in Dhahran. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!

Dhahran
Category
Full-time
Nationality
Remote JobFemale-only WorkplaceFresh Graduates
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Executive Secretary

Executive Secretary

📣 Job AdNew

King Fahd University of Petroleum & Minerals - KFUPM

Full-time

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking an Executive Secretary to provide administrative support to the Dean and the Dean's Office within the Business School. This role is essential for the smooth operation of the Business School's executive functions and for facilitating communication among faculty, students, and stakeholders. The position requires upholding high standards of confidentiality and precision within an academic setting.

Key Responsibilities

  • Provide comprehensive secretarial and administrative support to the Dean, including managing schedules and preparing academic documents.
  • Act as a primary point of contact, liaising between Business School leadership and internal university departments, as well as other key stakeholders.
  • Manage high-level travel arrangements and itineraries, and coordinate academic events for stakeholders.
  • Handle sensitive faculty records, student data, and strategic institutional information with discretion and confidentiality.
  • Coordinate College Council and other important meetings, including minute-taking and follow-up on action items.
  • Oversee and support administrative aspects of special projects, such as accreditation cycles, research reports, and university-wide events.
  • Organize and schedule meetings, appointments, and conferences, ensuring briefing materials are prepared in advance.
  • Draft, proofread, and distribute official university memos and emails in English and Arabic as required.
  • Track deadlines for academic reports and administrative submissions.
  • Manage executive expense reports, procurement requests, and invoices in accordance with university policy.
  • Handle incoming inquiries, prioritizing urgent matters and redirecting them appropriately.
  • Assist in preparing agendas and documenting proceedings for Business School meetings.
  • Maintain digital and physical databases for executive reference, ensuring systematic archiving.

Qualifications and Requirements

  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • 3 to 5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate setting.
  • Exceptional written and verbal communication skills in English; Arabic proficiency is highly valued.
  • Proven ability to multitask and meet deadlines in a fast-paced academic environment.
  • High level of integrity and experience handling sensitive data.
  • Strong interpersonal skills for interacting with faculty, officials, and students.

Required Skills

  • Executive Support
  • Stakeholder Liaison
  • Logistics Coordination
  • Confidentiality & Discretion
  • Meeting Governance
  • Special Initiatives Management
  • Advanced Calendar Management
  • Professional Correspondence (English and Arabic)
  • Task Prioritization
  • Financial Administration (expense reports, procurement, invoices)
  • Communication Flow Management
  • Committee Support
  • Records Management (digital and physical)
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience with ERP systems
  • Familiarity with AI-powered solutions to streamline workflows
  • Strong Communication skills
  • Excellent Organization skills
  • High Professionalism and Integrity
  • Strong Interpersonal skills
  • Experience in Executive Assistance or Office Management
  • Familiarity with higher education operations and university governance
  • Familiarity with project management software
  • Familiarity with academic document management systems

Work Environment and Location

This is a full-time position located in Dhahran, Saudi Arabia. Candidates with professional certification in Executive Assistance or Office Management, familiarity with global coordination and international travel scheduling, and full professional fluency in both Arabic and English will be preferred. The role requires a self-starter who can anticipate the needs of the Dean's office and take proactive steps.

breifcase2-5 years

locationDhahran

about 6 hours ago
Receptionist

Receptionist

Fun and Coloring Center for Entertainment

Full-time

Job Title: Slime Activity Facilitator (Kids Entertainment)

Job Title: Slime Activity Facilitator (Kids Entertainment)
Job Summary | ملخص الوظيفة

The Slime Activity Facilitator is responsible for delivering fun, safe, and engaging slime-making experiences for children. The role involves guiding kids through creative activities using colors and slime, ensuring safety, cleanliness, and a memorable customer experience. The Slime Activity Facilitator is responsible for providing a fun, safe, and interactive experience for children through slime-making activities using different colors, ensuring safety, cleanliness, and providing a unique experience for customers.


Key Responsibilities | المسؤوليات الرئيسية

Guide children step-by-step in making slime and experimenting with colors

  • Guide children step-by-step in making slime and experimenting with colors

Ensure all activities are conducted safely and hygienically

  • Ensure safety and hygiene standards are applied in all activities

Engage with children in a friendly, energetic, and encouraging manner

  • Interact with children in a friendly, energetic, and motivating manner

Prepare and organize materials (slime ingredients, colors, tools)

  • Prepare and organize materials (slime ingredients, colors, tools)

Maintain cleanliness of the work area before and after activities

  • Maintain cleanliness of the work area before and after activities

Assist in organizing events, birthday parties, and group activities

  • Assist in organizing events, birthday parties, and group activities

Handle customer inquiries and provide basic information about services

  • Handle customer inquiries and provide information about services


Qualifications | المؤهلات

Saudi National (Female)

  • Saudi National

High school diploma or above

  • High school diploma or above

Passion for working with children and creative activities

  • Passion for working with children and creative activities

Good communication skills

  • Good communication skills

Basic understanding of hygiene and safety standards

  • Basic understanding of hygiene and safety standards


Skills | المهارات

Creativity and artistic sense

  • Creativity and artistic sense

Patience and positive attitude

  • Patience and positive attitude

Ability to work in a team

  • Ability to work in a team

Energetic and enthusiastic personality

  • Energetic and enthusiastic personality


Working Conditions | بيئة العمل

Indoor entertainment center

  • Work inside an entertainment center

Flexible working hours

  • Flexible working hours


breifcase0-1 years

locationAd Dawhah Al Janubiyah, Dhahran

about 1 month ago
Executive Secretary

Executive Secretary

📣 Job AdNew

King Fahd University of Petroleum & Minerals - KFUPM

Full-time

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking an Executive Secretary to provide comprehensive administrative support to the Dean and the Dean's Office within the Business School. This role is essential for the effective operation of the Business School's executive functions, ensuring clear communication among faculty, students, and key stakeholders. The position requires a high degree of confidentiality and precision suitable for an academic setting.

Key Responsibilities

  • Provide administrative and secretarial support to the Dean, including managing complex schedules and preparing academic documents.
  • Act as a primary point of contact, facilitating communication between the Business School's leadership, internal university departments, and other stakeholders.
  • Manage high-level travel arrangements, itineraries, and the planning of academic events for important stakeholders.
  • Handle sensitive faculty records, student data, and strategic institutional information with discretion and confidentiality.
  • Coordinate College Council and other significant meetings, including minute-taking and follow-up on action items.
  • Oversee and support administrative aspects of special projects, such as accreditation cycles, research reports, and university-wide events.
  • Proactively organize and schedule meetings, appointments, and conferences, ensuring necessary briefing materials are prepared.
  • Draft, proofread, and distribute official university memos and emails in English and Arabic as needed.
  • Track deadlines for academic reports and administrative submissions to ensure the leadership team stays on schedule.
  • Manage executive expense reports, procurement requests, and invoices in accordance with university policy.
  • Handle incoming inquiries, prioritizing urgent academic or administrative matters and redirecting them appropriately.
  • Assist in the preparation of agendas and documentation for Business School meetings.
  • Maintain digital and physical databases for executive reference, ensuring systematic archiving of records.

Qualifications and Requirements

  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • 3 to 5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate environment.
  • Proven ability to multitask and meet deadlines in a fast-paced academic environment.
  • High integrity and demonstrated experience handling sensitive data.

Required Skills

  • Exceptional written and verbal communication skills in English.
  • Strong interpersonal skills for effective interaction with faculty, officials, and students.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with ERP systems.
  • Familiarity with AI-powered solutions for workflow streamlining and efficiency improvement.
  • Excellent organizational and task prioritization abilities.
  • Proficiency in managing calendars, professional correspondence, and communication flow.
  • Experience in logistics coordination, financial administration, and committee support.
  • Skilled in records management and maintaining confidentiality.
  • Experience with project management software and academic document management systems is preferred.
  • Full professional fluency in both Arabic and English is a preferred qualification.
  • Ability to anticipate needs and take proactive steps.
  • Experience managing international travel and scheduling across multiple time zones is preferred.
  • Professional certification in Executive Assistance or Office Management is preferred.
  • Familiarity with higher education operations and university governance is preferred.

Work Location and Details

This is a full-time position located in Dhahran, Saudi Arabia.

breifcase2-5 years

locationDhahran

3 days ago
Recreation Attendant

Recreation Attendant

📣 Job AdNew

Empowerment Weapon

Full-time

About the Role

Silah Tamkeen is seeking a dedicated Recreation Attendant to join their team in Dhahran, Eastern Province, Saudi Arabia. This full-time position is integral to managing the daily operations of the facility's recreational activities, ensuring a positive and safe experience for all members and visitors. The Recreation Attendant serves as a primary point of contact, responsible for providing exceptional service, managing inquiries, and contributing to the smooth functioning of the recreation center.

Key Responsibilities

  • Adhere strictly to all company policies and procedures to ensure operational efficiency and safety.
  • Deliver exceptional customer service to all members, non-members, and users of the facility.
  • Assist with new member enrollment and address inquiries from current members.
  • Greet members and users of the gym and recreation facilities upon arrival at reception.
  • Verify memberships and efficiently check in members.
  • Register prospective members and guide them to the appropriate personnel.
  • Provide information regarding class availability and handle cancellation inquiries.
  • Ensure the safety and security of all visitors, members, and staff at all times.
  • Serve customers, process payments for activities, and accurately account for all transactions at the end of each shift.
  • Welcome members and visitors, providing accurate information about offered programs and activities.
  • Create a positive first impression of the gym and recreation facility through a welcoming demeanor and tidy appearance.
  • Handle telephone inquiries professionally and record messages accurately.
  • Maintain a clean and tidy environment at the reception and surrounding areas.
  • Record and maintain clear and accurate records of all queries, complaints, lost property, and repair requests, ensuring information is delegated to and resolved by the relevant department.
  • Undertake other duties of a similar professional nature as requested by management.
  • Assist in all projects as delegated by management.

Qualifications and Requirements

  • High school diploma or equivalent is required.
  • A minimum of 3 years of experience in a similar environment is essential.
  • Possession of an internationally recognized Lifeguard Qualification (RLSS/STA desirable).
  • Hold an internationally recognized First Aid Certification, including CPR/AED training.
  • Must have a Safeguard certification.

Required Skills

  • Exceptional interpersonal and communication skills.
  • Strong customer service abilities.
  • Proficiency in enforcing safety policies.
  • Excellent spoken and written English language proficiency.

Work Environment and Details

This is a full-time position located in Dhahran, Eastern Province, Saudi Arabia. The role involves direct interaction with members and visitors within the recreation facility, requiring a professional and customer-focused approach at all times. Experience required for this role is between 2-5 years.

breifcase2-5 years

locationDhahran

about 5 hours ago

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