مسؤول توظيف Jobs in Makkah

About the Role

Entity Supply for Trading is seeking a freelance Talent Acquisition and Recruitment Specialist to join its team in Jeddah. As a Saudi company specializing in the development and management of premium commercial brands, particularly in the coffee sector, we are looking for a professional who can contribute to our growth through effective talent acquisition and recruitment.

This role is crucial for building a strong team capable of supporting our operations in the coffee, hospitality, restaurants, and cafes (HoReCa) sectors, and related industries. The ideal candidate will have a deep understanding of the recruitment cycle within these specific industries and will play a key role in identifying and hiring suitable candidates.

Key Tasks and Responsibilities

• Identify and attract suitable candidates for vacant positions within Jeddah.
• Identify qualified candidates in the Food & Beverage, Hospitality, Restaurants, and Cafes (HoReCa) sectors, with a particular focus on the coffee industry.
• Build a database of qualified candidates for all positions based on company needs.
• Manage the candidate journey and conduct initial interviews for potential candidates.
• Communicate with candidates and coordinate interviews with the relevant management.
• Collaborate with company management to understand the needs and requirements of each position.
• Build and update a database of suitable candidates.
• Support the company in accelerating the recruitment process within the specified timeframe.
• Ensure accuracy and professionalism in handling candidate data and company communications.

Qualifications and Requirements

• Proven experience in talent acquisition and recruitment, particularly in the Food & Beverage, Hospitality, Restaurants, and Cafes (HoReCa) sectors.
• Possess a network or candidate database in Jeddah.
• Good knowledge of the local job market and the coffee sector.
• Ability to source candidates through LinkedIn, job platforms, and communication channels.
• Skill in managing the candidate journey and conducting initial interviews.
• Excellent communication and negotiation skills.
• Ability to build professional relationships.
• Ability to work independently and achieve recruitment goals within a specified timeframe.
• Familiarity with the labor system and additional benefits in the Kingdom of Saudi Arabia.

Core Skills

• Talent Acquisition
• Recruitment
• Experience in the Coffee Industry
• Knowledge of the Hospitality, Restaurants, and Cafes (HoReCa) sector

Additional Information About the Work Environment

Job Type: Full-time.

Location: Jeddah, Makkah Province, Saudi Arabia.

Sector: Food & Beverages – Coffee, Hospitality, Restaurants, and Cafes (HoReCa).

Contract Duration: Based on company needs and current recruitment period.

For interested candidates or those with suitable qualifications, please send a brief summary of your experience, previous sectors worked in, proposed methodology, and recruitment approach.

About the Role

Rotana Hotels is looking for a passionate and dynamic Human Resources Officer to join its team in Mecca, Saudi Arabia. This full-time position plays a pivotal role in supporting the HR Manager in overseeing all HR functions to achieve the strategic business objectives. The role requires a candidate who is guest-service oriented, takes pride in delivering exceptional employee experiences, and possesses the ability to provide innovative HR solutions. The HR Officer will play a key role in developing and implementing HR strategies and policies, contributing significantly to the smooth operation of the hotel's human capital management.

Key Tasks and Responsibilities

• Assist in the recruitment process and sourcing of all front-line employees.
• Coordinate and regularly encourage sports and social activities to enhance employee engagement.
• Participate in the preparation of the HR budget.
• Maintain an updated CV database to facilitate future recruitment needs.
• Conduct orientation and induction programs for all new employees according to hotel standards.
• Receive employee complaints, suggestions, and inquiries and ensure they are properly addressed.
• Maintain an updated computer database for all employees.
• Assist the HR Manager in preparing the required periodic reports.
• Coordinate with all departments regarding HR-related activities.
• Assist the LIFE Committee in planning, organizing, and executing sports, social, and recreational activities for employees.
• Maintain the utmost confidentiality of files and other information.

Qualifications and Requirements

• University degree in a relevant field.
• Previous experience in a similar HR role is preferred.
• Proficiency in computer use.
• Experience with a computerized payroll system is preferred.
• Proficiency in English.

Core Skills

• Human Resources Management.
• Customer Service Excellence.
• Recruitment and Selection.
• Budgeting and Financial Planning.
• Database Management.
• Employee Relations and Engagement.
• Report Preparation and Documentation.
• Maintaining Confidentiality.
• Computer Proficiency.
• Payroll Systems Proficiency.
• Results-Oriented Approach.
• Self-Motivation.
• Positive Attitude.
• Lateral Thinking and Problem-Solving.
• Strong Interpersonal and Social Skills.
• Effective Leadership Style.
• Friendly and Approachable Demeanor.
• Understanding of Hotel Operations.
• Effective Communication Skills.
• Planning for Business Objectives.
• Supervision of Individuals and Processes.
• Understanding and Managing Diversity.
• Teamwork and Collaboration.
• Adaptability and Flexibility.
• Customer Focus (Internal and External).
• Drive for Results.

Job Details

This is a full-time position requiring 2-5 years of experience. The work location is Mecca, Mecca Region, Saudi Arabia.

• Ensure compliance with internal policies, procedures, and Saudi regulations.
• Collect and organize hiring documentation for new employees.
• Prepare job offers and contract drafts for selected candidates.
• Participate in the new employee orientation program, providing essential information about contracts and regulations.
• Maintain and update employee files, ensuring all employment documents are organized.
• Update information on government platforms (like Mudad, Muqeem, social insurance).
• Monitor the renewal dates for work permits and collect necessary documents timely.
• Manage employee relations and respond to basic inquiries about medical and financial benefits.
• Initial communication with medical insurance providers and assist employees with their queries.
• Ensure the accuracy of data added to the HR systems.
• Review and assist in preparing monthly payroll and benefits data.
• Document disciplinary procedures and maintain official records.
• Participate in updating internal regulations to comply with labor laws.

• 2 to 5 years of experience in managing HR operations and personnel matters.
• Preferred experience in tourism and travel companies.
• Excellent knowledge of Saudi labor laws.
• Proficiency in MS Office.
• Strong organizational and time management skills.
• Experience in recruitment, selection, training, compensation, and benefits.
• Ability to build and maintain relationships with employees.
• Advanced English language skills.

• Enhance onboarding processes and ensure a smooth experience for new joiners.
• Plan and coordinate all onboarding activities for virtual and onsite employees.
• Design remote onboarding programs and facilitate digital training.
• Guide new employees on HR systems, organizational policies, and remote work protocols.
• Collaborate with IT to provide necessary equipment and access for new hires.
• Manage completion of onboarding documentation and mandatory training.
• Be the primary HR point of contact addressing employee inquiries.
• Maintain and update employee personnel files and the IsDB Employee Handbook.
• Process employment documentation and coordinate pre-employment verifications.
• Support HR functions and projects to ensure efficient operations.

• Bachelor’s degree in HR, Business Administration, Management, or related field.
• 3-5 years of experience in HR operations or onboarding.
• Professional HR certification is a plus.
• Fluent in English.

• Strong coordination and organizational skills.
• Excellent communication and customer service skills.
• Experience with onboarding programs and HR information systems.
• Knowledge of employment documentation and stakeholder management.

About the Role

Sunbulah Group is seeking a motivated and detail-oriented HR Generalist to join its team in Jeddah, Makkah, Saudi Arabia. This full-time position is integral to supporting HR Business Partners and Function Managers with daily HR analysis and transactions. The role aims to facilitate project implementation, ensure the tracking of key HR services, and contribute to employee satisfaction.

This position offers an opportunity for individuals with 0-1 years of experience to gain exposure to various HR functions within a dynamic organization, playing a vital role in ensuring smooth HR operations and contributing to a positive employee experience.

Key Responsibilities

• Assist and support HR Business Partners and Function Managers in daily HR analysis and transactions to facilitate project implementation and action execution.
• Ensure the tracking of key HR services and contribute to improving employee satisfaction levels.
• Handle all types of employee leaves, ensuring timely processing, completion of necessary documentation, and adherence to company policy to prevent delays in travel arrangements and salary payments.
• Guide and support employees in applying for leaves within the correct timeframe to minimize leave balance carry-overs.
• Prepare and obtain necessary signatures for employee introduction/employee letters, such as salary certificates, rent home certificates, embassy letters, and bank loan letters, in alignment with company policy.
• Address employee inquiries and complaints related to employee relations activities, including grievances and disciplinary action appeals, providing necessary support to colleagues.
• Conduct required investigations and hearings for employee issues concerning grades 1-5, taking appropriate action in accordance with Labor Law and company policy.
• Guide and support the business in following the correct procedures for managing underperforming employees.
• Prepare clearance forms for departing employees and manage the resignation and termination processes, ensuring compliance with labor law and company policy.
• Ensure the accurate application of leaving actions in the HR system, attaching all supporting documents and preparing clearance forms for stakeholder signatures.
• Manage new joiner files, ensuring timely issuance of medical insurance and completion of GOSI enrollment.
• Assist in auditing the implementation of HR policies and procedures.
• Issue warning letters based on complaints received from department managers, ensuring actions align with Labor Law and internal regulations, and maintain a track of all warning letters.
• Ensure personnel files are up-to-date, confidential, and maintained in both hard and soft copy archiving systems.
• Participate in SAP Success Factors system improvement and HR services automation projects.
• Manage the normal transfer process for employees within a sector or across the group.
• Maintain payroll information by collecting, calculating, and entering data.
• Ensure payroll operations are maintained by following policies and procedures, and report any necessary changes.
• Ensure accurate and correct processing and entry of employee transactions into the HR system.
• Handle payroll processing and runs for employees in grades 1-5.
• Identify and develop effective sourcing strategies and networks for high-caliber candidates both within and outside Saudi Arabia.
• Design and launch effective recruiting campaigns for various job groups, suggesting appropriate recruiting channels.
• Manage and develop relationships with educational institutions, event organizers, and advertising media agencies.
• Communicate with applicants regarding the processing of their employment applications.
• Arrange interview meetings with applicants according to the Selection Policy and coordinate between interview panel members and applicants for interview scheduling.
• Ensure compliance with governmental Saudization requirements.
• Receive and enroll internship, coop, and summer training requests, ensuring high-quality selection.
• Prepare and arrange induction plans for new hires.
• Follow up with Department Managers on a monthly basis regarding the performance of newly hired employees during their probation period.
• Handle HRDF registrations and claims processes.
• Coordinate training programs for various departments and levels of the company, ensuring alignment with required approvals and allocated budgets.
• Arrange, prepare, and track HR weekly and monthly meeting minutes and follow up on deadlines.
• Prepare monthly data reports and productivity analyses on the status of sector human resources, including departmental, functional, and demographic details, as well as resignation, termination, and leave transactions, utilizing SF & HR SAP.
• Assist in evaluating HR programs, policies, and procedures and provide feedback for improving HR system automation.

Qualifications and Requirements

• Bachelor's degree in HR Management or a related major.
• 1-3 years of experience in the FMCG or distribution sector.
• Professional demeanor and the ability to interact with all company levels with confidence.
• A pleasant personality with a strong customer service attitude.
• Ability to work as a team player, demonstrating dedication, punctuality, and a strong work ethic.
• Good understanding of Saudi Labor Law and GOSI regulations.
• Familiarity with visa regulations and the ability to coach employees on these matters.

Required Skills

• SAP Success Factors System
• Microsoft Office Suite
• SAP
• Communication skills
• Customer service attitude
• Team player
• Hard worker
• Punctual
• Dedicated
• Knowledge of Labor Law
• Knowledge of GOSI regulations
• Knowledge of Visa regulations

Work Environment and Location

This is a full-time role based in Jeddah, Makkah, Saudi Arabia.

About the Role

Kaizen Firm is seeking a diligent and detail-oriented Human Resources Payroll Administrator to join our team in Jeddah, Makkah, Saudi Arabia. This full-time position is crucial for ensuring the accurate and timely processing of monthly payroll, maintaining comprehensive employee records, and providing essential day-to-day HR administrative support. The role is responsible for ensuring employees are compensated correctly and in full compliance with Saudi Labour Law and GOSI requirements, while also supporting recruitment coordination, onboarding processes, benefits administration, and overall HR compliance activities.

Key Responsibilities

• Process monthly payroll accurately and on time, encompassing salaries, overtime, allowances, deductions, and end-of-service benefits.
• Ensure strict adherence to Saudi Labour Law, GOSI regulations, and all applicable expatriate employment requirements.
• Prepare payroll journals for finance posting and conduct monthly reconciliations of payroll-related accounts.
• Address employee payroll inquiries and resolve any discrepancies in a timely and professional manner.
• Maintain comprehensive payroll records and generate regular payroll reports for management review.
• Maintain accurate and confidential employee records, including employment contracts, personal information, attendance, leave records, and performance documentation.
• Update HR systems with all employee changes, such as new hires, transfers, promotions, salary adjustments, and terminations.
• Prepare essential HR-related documentation, including employment letters, salary certificates, and No Objection Certificates (NOCs).
• Ensure all employee records comply with internal company policies and local regulatory requirements.
• Coordinate recruitment activities, including posting job vacancies, scheduling interviews, preparing offer letters, and managing candidate communications.
• Manage the onboarding process, including collecting necessary documentation, coordinating system access requests, and facilitating new employee orientation.
• Support the processing of expatriate visas and work permits in collaboration with relevant stakeholders.
• Assist with employee offboarding procedures, including the calculation of final settlements and the preparation of exit documentation.
• Administer employee benefits programs, such as medical insurance, annual leave, sick leave, and other statutory entitlements.
• Maintain accurate leave balances within the HR system and process all leave requests efficiently.
• Liaise with insurance providers for matters concerning enrollments, policy updates, deletions, and claims administration.
• Ensure compliance with Saudi Labour Law, Ministry of Human Resources regulations, and Saudization requirements.
• Prepare various HR reports, including headcount, turnover, overtime, and workforce localization metrics.
• Support internal and external audits by maintaining organized and accurate documentation.
• Uphold strict confidentiality of all employee information and HR records at all times.

Qualifications and Requirements

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a closely related field.
• A minimum of 2 to 4 years of dedicated HR administration and payroll experience within the Saudi Arabian market.
• A strong and current understanding of Saudi Labour Law, GOSI regulations, and Saudization requirements.
• Proven experience utilizing HRIS and payroll systems; experience with SAP HR or equivalent platforms is highly preferred.
• Advanced proficiency in Microsoft Excel, specifically for payroll processing and HR reporting tasks.
• Demonstrated high level of accuracy, professionalism, discretion, and integrity in handling sensitive information.
• Excellent verbal and written communication skills in both Arabic and English.
• Previous experience with expatriate visa and work permit processes is considered a significant advantage.

Required Skills

• SAP HR
• Microsoft Excel
• Communication (Arabic and English)

Work Environment

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role may involve duties extending to the city of Makkah. The ideal candidate will possess 2-5 years of relevant experience.

About the Role

KAUST is seeking a dedicated Admission Specialist to guide and support students in their pursuit of admissions to top international universities for both undergraduate and postgraduate programs. This role involves providing strategic advising, including CV enhancement and internship placement, to ensure students are competitive candidates for world-class institutions. The Admission Specialist will play a key part in empowering students to achieve their academic and career aspirations.

Key Responsibilities

• Guide students in selecting and applying to top international universities that align with their academic interests and career aspirations at both undergraduate and postgraduate levels.
• Provide comprehensive support throughout the application process, including reviewing and refining application materials and CVs.
• Suggest strategic internship locations and opportunities to strengthen a student's application and profile for competitive admissions.
• Deliver targeted workshops and presentations on international university admissions processes and requirements.
• Prepare students for university interviews and assist in navigating international visa requirements.
• Maintain up-to-date knowledge of admissions requirements and deadlines for elite international universities worldwide.
• Build and maintain professional relationships with admissions offices at partner and target international universities.
• Track student applications and admissions outcomes for international universities to evaluate program success.
• Contribute to program evaluation and continuous improvement efforts within the Academy.
• Assist in the planning and execution of Academy events and student activities.
• Represent the Academy at recruitment events and presentations to attract high caliber talent.
• Develop and maintain relationships with high schools and other educational institutions in Saudi Arabia.
• Assist in the development of marketing and outreach materials to promote student success initiatives.
• Perform other relative tasks as assigned.

Qualifications and Requirements

• Bachelor's degree in education, counseling, or a related field.
• A minimum of 5 years of experience in international student advising or university admissions.
• Proven experience working with high-achieving students.
• A strong understanding of international university admissions processes and requirements for both undergraduate and postgraduate tracks.
• Excellent communication, interpersonal, and advising skills tailored for mentoring young, high-achieving students.
• The ability to work independently and as part of a collaborative team.
• Strong organizational and time management skills to effectively handle multiple student profiles simultaneously.
• A commitment to supporting student success and academic excellence.
• Knowledge of the Saudi education system and national strategic priorities.

Required Skills

• International University Admissions Processes
• CV Enhancement
• Internship Placement
• Communication
• Interpersonal Skills
• Advising Skills
• Mentoring
• Teamwork
• Organizational Skills
• Time Management
• Knowledge of the Saudi Education System
• Understanding of National Strategic Priorities

Work Environment and Location

This is a full-time position based in Thuwal, Makkah, Saudi Arabia. The role requires 5-10 years of relevant experience.

About the Role

Paragon Overseas Education KSA is committed to assisting learners by providing access to international study opportunities and guiding them through global education pathways. The company offers accurate information, personalized advice, and practical support to students and their families exploring educational options abroad. This is a full-time, on-site position for an International Education Counsellor based in Jeddah, Saudi Arabia. The role involves guiding prospective students through the process of studying abroad, from understanding their academic aspirations to researching suitable programs and institutions, and advising on admission requirements.

Key Responsibilities

• Conduct one-on-one counseling sessions with prospective students to understand their academic goals and explore international study options.
• Research and advise students on suitable international programs and institutions that align with their academic and career aspirations.
• Provide guidance on admission requirements for international universities and educational programs.
• Assist students with the preparation and submission of application documents.
• Organize and participate in information sessions and events to promote international study opportunities.
• Maintain accurate records of student interactions, application progress, and outcomes.
• Coordinate with international universities and educational partners to facilitate the application and admission process.
• Provide students with updates on application timelines, changing requirements, and necessary next steps.
• Stay current with international education trends, visa regulations, and scholarship opportunities to offer informed advice.

Qualifications and Requirements

• Strong Higher Education product knowledge to advise students on international programs, institutions, and study pathways.
• Strong Student Counseling and Career Counseling skills to guide prospective students on suitable educational pathways.
• Bachelor's degree in any field.
• Prior experience in student recruitment or educational counselling is preferred.

Required Skills

• Excellent communication skills.
• Proficiency in providing Higher Education product knowledge.
• Expertise in Student Counseling and Career Counseling.
• Multilingual abilities are preferred.

Work Environment and Experience

This is a full-time, on-site role located in Jeddah, Makkah, Saudi Arabia. The company prefers candidates with 2-5 years of experience in a relevant field.