Executive Secretary📣 Job Ad

Position Summary
The Executive Secretary will provide high-level administrative, coordination, and organizational support to Senior Management at the PLIME Rabigh Manufacturing Facility. This role requires exceptional professionalism, discretion, and communication skills, with a strong emphasis on executive reporting, presentations, and handling confidential information within an industrial manufacturing environment.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to senior management.
• Manage executive calendars, meetings, appointments, and travel arrangements.
• Prepare, review, and professionally format executive reports, presentations, and briefing materials for senior leadership and board meetings.
• Coordinate internal and external communications on behalf of senior management.
• Organize meeting agendas, record minutes, track action items, and ensure timely follow-up.
• Maintain confidential records, contracts, correspondence, and executive documentation.
• Liaise with department heads, factory management, and external stakeholders to ensure effective coordination.
• Manage document control, filing systems, and official correspondence.
• Support the coordination of plant visits, audits, inspections, and executive events as required.

Experience & Education Requirements

• Minimum 3–5 years of experience in an Executive Secretary or Senior Administrative role.
• Proven experience supporting senior management or executive leadership.
• Prior experience in a manufacturing, industrial, or engineering environment is highly preferred.
• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related discipline (preferred).
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong presentation and reporting skills.

Qualifications & Competencies

• Excellent written and verbal communication skills in English / Arabic is an advantage.
• Strong ability to prepare professional executive reports and presentations.
• High level of discretion, confidentiality, and integrity.
• Strong organizational, planning, and time-management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional demeanor with strong interpersonal and coordination skills.

Join Hilton as a Cluster Marketing and E-Commerce Manager!

This strategic role is essential for developing and implementing the annual marketing plan, which drives key objectives and marketing activities for the cluster. As Cluster Marketing Manager, you will lead a dynamic marketing team and ensure that various functions collaborate effectively towards achieving commercial targets.

Key Responsibilities:

• Develop and implement a comprehensive annual cluster marketing plan that includes eCommerce and brand marketing.
• Drive the creation of successful B2B and B2C strategies tailored to each hotel.
• Measure the success of marketing activities, promotions, and campaigns, producing regular performance reports.
• Manage the roll-out of marketing initiatives to boost revenue, collaborating with various regional teams.
• Oversee promotional activities across all channels, ensuring adherence to brand standards.
• Enhance social media strategy and manage cluster CRM initiatives.

Qualifications:

• College degree in Marketing or Hotel Management.
• Experience in a marketing position within the hospitality sector.
• Proven leadership skills and ability to manage a team effectively.
• Strong understanding of marketing strategies and budget management.
• Excellent communication skills in English and proficiency in Microsoft Office.

Why Hilton?
Join a leading global hospitality company that values exceptional guest experiences and fosters a collaborative work environment. Be part of a company committed to innovative hospitality and ensuring a bright future for both guests and team members.

Join the Culinary Team at Hilton!
As a Sous Chef, you will work closely with the Executive Chef to oversee all kitchen activities and ensure an exceptional experience for our guests and members. Your responsibilities will include managing food provisions, assisting with guest inquiries, and controlling food costs effectively.

Key Responsibilities:

• Manage kitchen operations, quality, and administration.
• Oversee food provision to outlets and ensure compliance with regulations.
• Assist in guest queries to achieve positive outcomes.
• Guarantee high-quality food production across all outlets.
• Support menu creation incorporating guest feedback.
• Manage kitchen staff, ensuring an organized and motivated team.
• Control costs without compromising quality and improve profit margins.
• Maintain good working relationships across departments and ensure compliance with health and safety legislation.
• Report maintenance and hygiene issues promptly.

What You Will Bring:

• Relevant qualifications and kitchen experience.
• Excellent planning, organizing, and supervisory skills.
• Strong communication skills and the ability to work under pressure.
• Creativity in food production.
• Proficiency with Microsoft Office programs.

At Hilton, we are dedicated to providing exceptional guest experiences and creating a positive work environment for our team members. Join us in making a memorable service for our guests!