Secretary Jobs in Makkah

Join University of Prince Mugrin as an Executive Assistant!
We are seeking a high-caliber Saudi candidate to fill the role of Executive Assistant in our office. This position offers a dynamic and responsive environment where you will provide vital administrative support to facilitate smooth operations within the department.

Functional Responsibilities:

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain a work schedule and manage activities with high attention to detail.
• Interact courteously with students, faculty, staff, and visitors.
• Prepare correspondence, reports, and documentation with a high degree of accuracy.
• Act as the first point of contact for departmental inquiries.
• Plan and coordinate departmental meetings and events.
• Assist in the completion of travel arrangements and conference registrations.
• Facilitate workshops and other departmental events.
• Perform related duties as assigned.

Required Education, Skills, and Experience:

• Bachelor's Degree in business, public administration, social sciences, education, or related field; Master's Degree preferred.
• Minimum of two years of experience, preferably in higher education.
• Excellent written and oral communication skills in both English and Arabic.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Capable of collaborating effectively with faculty, students, and staff.
• Attention to detail and ability to manage multiple tasks concurrently.

Special Job Demands:
Evening and weekend work may be required.

To apply, please submit your application online. Only shortlisted candidates will be contacted for an interview.

Join Our Team as an Executive Secretary!
Skab company is seeking a professional and highly organized Executive Officer to support our senior management team. This is a key role that demands excellent organizational skills and a proactive attitude.

Requirements:

• Bachelor's degree in Business Administration or English Language
• 4 years of experience as an Executive Assistant
• Strong command of English

If you meet the qualifications and are ready to take your career to the next level, we encourage you to apply!

Join First Fix as a Data Entry Agent for Gate Pass Management!
We are looking for a dedicated Data Entry professional to assist with our Gate Pass operations in Mecca, Saudi Arabia. If you thrive in a dynamic environment and have a knack for data handling, we want to hear from you!

Key Responsibilities:
- Efficiently manage and process gate pass data.
- Ensure accuracy and confidentiality of information.
- Collaborate with team members to streamline processes.

Qualifications:
- Saudi nationality is required.
- Experience in data entry is preferred.

At First Fix, we pride ourselves on delivering high-quality projects through integrated design and construction solutions. Join us and contribute to our commitment to excellence!

Join Our Team as a Secretary!
Bright House RealEstate is seeking a dedicated Secretary to support our operations located in the Makkah Region. In this full-time on-site role, you will be pivotal in performing various clerical tasks and ensuring smooth communication within the office.

Key Responsibilities:

• Perform clerical tasks and manage schedules.
• Organize meetings and provide executive administrative assistance.
• Maintain effective communication with clients and stakeholders.
• Deliver excellent customer service and manage company secretarial work.
• Ensure confidentiality and manage sensitive information effectively.

Qualifications:

• Proficient in clerical skills with effective communication abilities.
• Experience in company secretarial work is beneficial.
• Strong organizational and multitasking skills are essential.
• High school diploma or equivalent; additional qualifications as an administrative assistant or secretary will be a plus.

If you are looking for a rewarding career in a fast-paced real estate environment, apply now!

Join the Team at Saudi Multichem Company as a Senior Executive Assistant!
We are seeking a dedicated and highly organized Senior Executive Assistant to provide comprehensive support to our top management. This role is critical to our operational efficiency and requires a detail-oriented professional who can manage multiple tasks simultaneously.

What You'll Achieve

• Executive Support: Provide direct administrative assistance including calendar management, meeting scheduling, and handling executive correspondence.
• Communication and Coordination: Ensure clear communication between management and internal departments, clients, and partners.
• Operational Efficiency: Prepare executives for meetings, monitor communications, and ensure consistent support for company-wide initiatives.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or a related field.
• 35 years of experience in executive or senior administrative support roles.
• Fluency in English is mandatory.
• Exceptional organizational and interpersonal skills.
• High proficiency in Microsoft Office Suite.

We're looking for an individual with strong judgment, confidentiality, and the ability to work independently. Experience in the construction industry is preferred but not required.

Join the Batterjee Medical College as an Office Manager!
We are seeking a dynamic individual to provide high-level administrative, coordination, and organizational support to the COO and executive team. This is an exciting opportunity for someone who thrives in a fast-paced environment and can manage office operations effectively.

Key Responsibilities:

• Executive Support & Office Management: Manage daily operations of the COO's office, including scheduling and document preparation.
• Coordinate internal meetings, take minutes, and follow up on action items.
• Maintain confidentiality of sensitive information.
• Act as a liaison between departments and external stakeholders.

• Administrative & Reporting Duties: Prepare executive reports and meeting materials.
• Support documentation, data entry, and file management systems.
• Track deadlines and office workflows.

• Design & Project Coordination: Provide basic graphic design support for internal communications.
• Coordinate with vendors on office upgrades.
• Maintain the quality of executive workspaces.

• Other Duties: Assist with event planning and manage inventory of office supplies.
• Perform additional duties as assigned by the COO.

Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office and basic graphic design tools.
• Strong communication skills in English and Arabic preferred.
• Excellent organizational and time management abilities.

Preferred:

• Experience in an academic or medical environment.
• Familiarity with interior design principles.
• Knowledge of document/report formatting for executive use.

Key Competencies:

• Professionalism and discretion.
• Attention to detail and problem-solving ability.
• Adaptability and initiative.
• High degree of cultural sensitivity.

We are looking for an administrative manager for a respected medical institution to provide comprehensive administrative support. He will be responsible for overseeing daily administrative operations within our clinic and ensuring efficiency and effectiveness in workflow. Responsibilities include: Managing the patients' appointment schedule to ensure orderly flow and reduce wait times. Accurately maintaining patient records and complying with confidentiality and data protection regulations. Coordinating with the medical staff to facilitate effective communication. Managing inventory and ensuring the availability of medical supplies. Accurately handling billing and insurance claims. Providing excellent customer service. Monitoring performance indicators and applying appropriate solutions. Required qualifications: 1 to 3 years of administrative experience. Familiarity with the field of dentistry or healthcare. Strong organizational skills and the ability to perform multiple tasks. Excellent communication skills. Proficiency in management software. A professional appearance and distinguished service attitude. We believe in the importance of developing a positive work environment and welcome candidates who possess a team spirit.

Join Raffles Hotels & Resorts as an Executive Assistant!
We are seeking a highly organized and reliable Executive Assistant to provide comprehensive administrative support to our executive team in a luxury hospitality environment.

Company Overview:
Raffles & Fairmont The Red Sea is a premier nature-focused resort in the Kingdom’s groundbreaking Red Sea Project, featuring 361 rooms and an array of unique dining experiences, including overwater restaurants. Positioned next to an 18-hole championship golf course, this resort emphasizes sustainable development across a stunning 200km coastline.

Key Responsibilities:

• Provide comprehensive administrative support to the General Manager and Executive Office.
• Coordinate complex international travel, meetings, and guest arrangements with meticulous attention to detail.
• Serve as the primary liaison with internal departments and external stakeholders.
• Assist in pre-opening readiness, including documentation and logistics coordination.
• Support project rollouts related to brand compliance and operational readiness.
• Track action items and maintain critical path reports.
• Organize high-profile visits and maintain confidentiality of sensitive information.
• Prepare presentations and reports aligned with executive expectations.
• Manage contracts and supplier communication relevant to projects.

Qualifications:

• Bachelor’s degree in Business Administration, Hospitality, or a related field.
• Minimum 3 years of experience supporting C-level executives in a luxury environment.
• Proven experience in hotel pre-opening projects is highly preferred.
• Fluent in English with strong Microsoft Office skills.
• Exceptional interpersonal and communication skills.
• Ability to multitask and remain composed under pressure.

Additional Information:
Experience in project coordination and a proactive approach are essential. Impeccable grooming and personal presentation aligned with luxury standards are expected.

Join us as a data entry clerk at Sanabel Al-Jouf General Contracting Company!
We are looking for exceptional candidates to join our team. Your role will be pivotal in auditing, entering, and storing data and information with high accuracy.

Main Responsibilities:

• Reviewing and auditing data forms, ensuring their completeness.
• Entering data and information into specified computer systems.
• Correcting any errors in the entered data and ensuring its accuracy.
• Storing the entered information and performing necessary backups.
• Complying with instructions regarding information confidentiality.

Required Qualifications:

• Bachelor's degree in any relevant fields such as Business Administration, Executive Secretarial, Programming and Computer Sciences, Information Technology.

Skills:

• Proficiency in archiving and classifying documents.
• Ability to work with document management software.
• Data analysis skills and document interpretation.
• Fluency in both Arabic and English.

If you are looking for a new challenge, join our team and be part of the success!

Job Description: Sanabel Al-Jouf Company for General Contracting is looking for an exceptional Executive Secretary to join its team. This role requires organizing appointments, preparing memos, conducting correspondence, attending meetings, and drafting minutes, in addition to preparing and presenting work reports.
Main Responsibilities and Duties:

• Organizing the manager/president's appointments and reminding him of them.
• Handling inquiries, responding to them, and delivering mail and correspondence to the manager/president.
• Preparing periodic memos related to work.
• Attending meetings, recording meeting minutes, and editing them.
• Keeping documents and files related to the work of the manager/president.
• Preparing and presenting work reports, documenting, and archiving them.

Qualifications Required:

• Bachelor's degree in Human Resources, Business Administration, Administrative Information Systems, Marketing, or Executive Secretarial Studies.

Required Skills:

• Polishing.
• Document classification.
• Interpreting handwriting.
• Handling editing software packages.
• Preparing reports and forecasts.
• Writing routine reports.
• Managing documents.
• Presenting reports.

Languages:

• Arabic.
• English.