Event coordinator Jobs in Saudi Arabia

Position Overview
The Event Coordinator is responsible for planning, organizing, and executing a variety of events, ranging from corporate conferences to social gatherings. This role involves collaborating with clients, vendors, and internal teams to ensure smooth event operations and an exceptional attendee experience.

Key Responsibilities

• Event Planning & Execution:
  • Assist in the development of event concepts, timelines, and objectives.
  • Coordinate event logistics, including venue selection, catering, transportation, and audiovisual needs.
  • Handle event registrations, invitations, and RSVPs.
  • Ensure proper setup and breakdown of event spaces.
• Vendor Management:
  • Communicate with vendors for equipment rentals, food and beverage service, entertainment, etc.
  • Negotiate contracts with vendors to meet budgetary requirements.
  • Oversee vendor performance during events and ensure timely delivery of services.
• Budget Management:
  • Assist in preparing and maintaining event budgets.
  • Track expenses and provide regular financial reports to the Event Manager.
  • Ensure cost-effective solutions without compromising event quality.
• Client & Stakeholder Engagement:
  • Serve as the point of contact for clients and stakeholders before, during, and after the event.
  • Address client requests and resolve issues efficiently.
  • Work with internal marketing teams to promote events and boost attendance.
• On-Site Event Coordination:
  • Oversee day-of-event operations, ensuring smooth execution.
  • Manage event staff and volunteers, assigning roles and responsibilities.
  • Address any on-site issues or emergencies promptly.
• Post-Event Follow-Up:
  • Collect feedback from attendees and stakeholders.
  • Provide post-event reports, including financial analysis and event success metrics.
  • Coordinate post-event thank-you notes and other communications.

Skills:

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to manage budgets and negotiate with vendors.
• Familiarity with event management software and tools.
• Problem-solving skills and ability to work under pressure.

Personal Attributes:

• Attention to Detail: Ensures that every aspect of an event is executed to the highest standard.
• Adaptability: Capable of handling last-minute changes and unforeseen challenges.
• Team Player: Works well in a collaborative environment with colleagues and stakeholders.
• Time Management: Can manage multiple projects at once and meet tight deadlines.

Working Conditions:

• Work Environment: Office and event sites, with traveling whenever required.
• Hours: May include evenings, weekends, and holidays based on event schedules.

Join Dhahran Techno Valley as an Event Coordinator!
We are looking for a creative and highly organized professional to manage both the visual identity and the logistical execution of DTVC's engagement campaigns. This is a unique role that combines graphic design with event management, aiming to engage a diverse set of partners across government, commercial, and academic sectors.

Role Overview:

• Develop and maintain a consistent, high-quality visual brand identity for DTVC.
• Design marketing and promotional posts for effective communication of DTVC's value and vision.
• Plan and execute a variety of campaign events, including workshops and networking sessions.

Duties:

• Design and produce digital and print assets, ensuring adherence to brand guidelines.
• Organize and facilitate events, handling logistics, vendor negotiation, and on-site management.
• Collaborate with internal teams and external partners to align design and event activities.

Qualifications:

• BA/BS in Graphic Design, Communications, Marketing, or a related field.
• 3–5 years of experience in graphic design and event planning.
• Strong communication skills in Arabic and English.

Be a part of an innovative ecosystem that fosters entrepreneurship and builds a knowledge-based economy!

Join Dhahran Techno Valley as an Event Coordinator!
We are looking for a creative and highly organized professional to manage both the visual identity and the logistical execution of DTVC's engagement campaigns. This is a unique role that combines graphic design with event management, aiming to engage a diverse set of partners across government, commercial, and academic sectors.

Role Overview:

• Develop and maintain a consistent, high-quality visual brand identity for DTVC.
• Design marketing and promotional posts for effective communication of DTVC's value and vision.
• Plan and execute a variety of campaign events, including workshops and networking sessions.

Duties:

• Design and produce digital and print assets, ensuring adherence to brand guidelines.
• Organize and facilitate events, handling logistics, vendor negotiation, and on-site management.
• Collaborate with internal teams and external partners to align design and event activities.

Qualifications:

• BA/BS in Graphic Design, Communications, Marketing, or a related field.
• 3–5 years of experience in graphic design and event planning.
• Strong communication skills in Arabic and English.

Be a part of an innovative ecosystem that fosters entrepreneurship and builds a knowledge-based economy!

About Jumeirah:
Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates an exceptional portfolio of 31 properties, including 33 signature F&B restaurants, across the Middle East, Europe, Asia and Africa. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and the brand is now renowned worldwide for its distinguished beachfront resorts, esteemed city hotels and luxury residences. From the contemporary Maldivian island paradise at Jumeirah Olhahali Island to the art-inspired Jumeirah Capri Palace in Italy and the modern twist on a British classic at Jumeirah Carlton Tower in London, the brand has become synonymous with warm and generous service and the ability to craft distinctive and purposeful experiences that bring joy to guests from across the world.

About the Job:
An opportunity has arisen for a Coordinator to join our Engineering team at Jumeirah The Red Sea. The main duties and responsibilities of this role include:

• Facilitate effective communication within the sub-departments and with other departments to ensure smooth operations.
• Perform all necessary administrative tasks to maintain the smooth daily operation of the department.
• Maintain and update the management calendars daily, scheduling meetings and appointments as required.
• Act as a Personal Assistant to the Director, assisting with various administrative and operational tasks.
• Deal with and prepare supplier contracts for department-related services or events, ensuring compliance and efficiency.
• Handle confidential information related to the department and serve as the point of contact for internal quality reviews.

About You:
The ideal candidate for this position will have the following experience and qualifications:

• Two to three years of experience in a similar role within a luxury environment.
• Intermediate proficiency in Microsoft Office programs, including Word, Excel, and PowerPoint.
• Strong problem-solving abilities, with demonstrated leadership and team management skills.
• Creative mindset paired with effective project management capabilities.
• High attention to detail and a structured approach to task execution.

About the Benefits:
Besides generous F&B benefits and reduced hotel rates across our hotels globally, this role has excellent employee benefits making the role attractive to high performers and any applicant who likes to associate her/himself with one of the most luxurious brands in the hospitality industry.

5 days a week and Friday and Saturday are off, and 8 hours a day from 10 AM to 6 PM

Required event and party organization

Full time

Specializing in organizing large and small events professionally, including wedding parties

Coordination of luxury events