Secretary Jobs With No Experience in Saudi Arabia

More than 203 Secretary Jobs With No Experience in Saudi Arabia. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!


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Administrative Records Specialist (Remote)

Administrative Records Specialist (Remote)

📣 Job Ad

RecruitLyticx Hires

Full-time

About the Role

RecruitLyticx Hires is seeking a detail-oriented and organized Remote Administrative Records Specialist to join their team. This full-time position is based in Medina, Saudi Arabia, and is essential for maintaining the accuracy, accessibility, and compliance of digital and scanned records across various departments. The role contributes directly to operational efficiency and reliable information access by managing a structured and audit-ready filing system.

Key Responsibilities

In this high-volume role, the Administrative Records Specialist will be responsible for meticulous document management, including intake, validation, indexing, and organization. Accuracy, consistency, and confidentiality are paramount, supporting critical functions within HR, Finance, Operations, Legal, and Customer Support. The core duties include:

  • Processing documents received from shared inboxes, portals, ticketing systems, and cloud storage platforms.
  • Verifying document completeness, including required fields, signatures, and supporting attachments.
  • Assigning standardized metadata such as client/project ID, date, document type, version, and region for proper indexing.
  • Applying consistent naming conventions and folder structures across all records.
  • Converting and preparing files, including PDF merging/splitting, image-to-PDF conversion, compression, and version control.
  • Maintaining structured document libraries, distinguishing between draft, final, and archived files.
  • Applying retention tags and archival labels according to internal policies and retention schedules.
  • Conducting regular quality control audits to identify duplicates, misfiled records, missing pages, or unreadable files.
  • Flagging discrepancies and routing issues to appropriate stakeholders with clear documentation.
  • Maintaining error logs and contributing to process improvements to reduce rework and enhance efficiency.
  • Ensuring data accuracy and consistency across all stored records.
  • Handling sensitive and confidential information in accordance with access control policies and data privacy regulations.
  • Adhering to established retention schedules, legal hold requirements, and deletion/archiving procedures.
  • Supporting internal and external audits by retrieving records and documenting chain-of-custody steps.
  • Ensuring compliance with all internal and regulatory record-keeping standards.
  • Collaborating with cross-functional teams to clarify document requirements and resolve issues.
  • Providing regular updates on processing status, backlog levels, and turnaround times.
  • Communicating proactively when issues, delays, or discrepancies arise.
  • Supporting various teams by maintaining accessible and well-organized records.

Qualifications and Requirements

Candidates should possess the following qualifications and skills:

  • Experience in records management, administrative support, document control, or clerical roles is preferred.
  • Strong attention to detail with a proven ability to consistently follow filing and naming standards.
  • Comfort handling confidential information and adhering to strict data security and confidentiality procedures.
  • Basic computer proficiency, including experience with file systems, spreadsheets, PDF manipulation tools, and collaboration platforms.
  • Ability to work independently in a remote environment while maintaining high levels of accuracy and consistency.

Required Skills

  • Records Management
  • Administrative Support
  • Document Control
  • Clerical Roles
  • Attention to Detail
  • Confidential Information Handling
  • Computer Proficiency
  • File Systems Management
  • Spreadsheet Software
  • PDF Handling and Manipulation
  • Collaboration Tools
  • Independent Work Ethic

Work Environment and Details

This is a full-time, remote position. The role is based in Medina, Al Madinah, Saudi Arabia. Experience required is 0-1 year.

breifcase0-1 years

locationMadinah

Remote Job
11 days ago
Executive Secretary

Executive Secretary

📣 Job AdNew

Dyari

Full-time

About the Executive Secretary Role

Dyari is seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to its executives in Riyadh. This full-time position is designed for an individual looking to launch their career in a dynamic professional environment. The Executive Secretary will be instrumental in ensuring the smooth and efficient operation of the executive office by managing daily schedules, communications, and essential administrative tasks.

Key Responsibilities

  • Manage and meticulously organize executive calendars, appointments, and meetings, ensuring optimal scheduling and conflict resolution.
  • Prepare, proofread, and edit a variety of correspondence, reports, and presentations with a high degree of accuracy and professionalism.
  • Coordinate all aspects of executive travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
  • Professionally handle incoming calls, emails, and other communications on behalf of the executive, filtering and prioritizing as necessary.
  • Maintain a secure and organized system for confidential files and records, ensuring discretion and accessibility.
  • Assist in the preparation of meeting agendas and accurately take and distribute meeting minutes.
  • Serve as a key liaison between internal departments and external partners, fostering effective communication and relationships.
  • Perform general office duties to support the executive team and other members of the staff as required.
  • Anticipate the needs of the executives and provide proactive support to enhance their productivity and efficiency.

Qualifications and Requirements

  • Bachelor's degree or equivalent experience in administration or a related field.
  • Proven experience as an executive secretary or administrative assistant is highly valued.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills, coupled with excellent interpersonal abilities.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Demonstrated ability to handle confidential information with the utmost discretion and integrity.
  • A detail-oriented approach to tasks and a proactive attitude towards problem-solving and support.

Required Skills

  • Organizational skills
  • Time management skills
  • Communication skills
  • Interpersonal abilities
  • MS Office proficiency (Word, Excel, PowerPoint, Outlook)
  • Handling confidential information
  • Detail-oriented approach
  • Proactive attitude

Work Environment and Experience

This is a full-time position located in Riyadh. The role is suitable for individuals with 0-1 years of experience, offering an opportunity to develop within a professional setting.

breifcase0-1 years

locationRiyadh

2 days ago
Executive Secretary

Executive Secretary

📣 Job Ad

PrimeGate for Communications and IT

Full-time

About the Role

PrimeGate for Communications and IT is seeking an Executive Secretary to provide comprehensive administrative and coordination support to senior management. This full-time position is based in Riyadh, Saudi Arabia. The role is suited for individuals with 0-1 years of experience looking to develop their career in a professional setting. The successful candidate will be responsible for ensuring the efficient operation of executive functions through diligent follow-up, coordination, and communication.

This position requires the ability to manage multiple priorities, maintain confidentiality, and ensure the timely execution of tasks and action items across various departments. The Executive Secretary will act as a key liaison, facilitating effective communication and alignment to support organizational objectives.

Key Responsibilities

  • Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements.
  • Prepare meeting agendas, record minutes, and follow up on assigned action items for timely completion.
  • Monitor and track assigned tasks, deadlines, and deliverables across different departments.
  • Serve as a central point of coordination and communication between senior management and internal and external stakeholders.
  • Prepare executive documents, including reports, presentations, and professional correspondence.
  • Maintain effective communication channels and ensure timely follow-up on pending matters.
  • Support management in prioritizing activities and monitoring the progress of key initiatives.
  • Handle all confidential information with professionalism and discretion.
  • Ensure smooth coordination and alignment between departments to facilitate organizational objectives.

Qualifications and Requirements

  • Proven experience in an Executive Secretary, Executive Assistant, or similar administrative support role.
  • Strong follow-up and task management skills with attention to detail.
  • Excellent coordination and organizational abilities, capable of managing complex schedules and multiple projects.
  • Strong verbal and written communication skills in English.
  • Ability to manage multiple priorities and perform efficiently under pressure.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • A high level of professionalism and commitment to maintaining confidentiality.

Required Skills

  • Follow-up and Task Management
  • Coordination and Organizational Abilities
  • Communication (Verbal and Written)
  • Microsoft Office Applications
  • Attention to Detail
  • Confidentiality

Work Environment and Details

This is a full-time position located in Riyadh, Saudi Arabia. The role offers an opportunity for individuals with 0-1 years of experience to gain practical experience in an administrative support capacity within the communications and IT sector.

breifcase0-1 years

locationRiyadh

8 days ago
Executive Assistant

Executive Assistant

📣 Job Ad

Laverne Group

Full-time

About the Executive Assistant Role

Laverne Group is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives. The position is based in Riyadh, Saudi Arabia, and is a full-time role.

Key Responsibilities

  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact between executives, internal teams, and external stakeholders.
  • Prepare and edit correspondence, presentations, reports, and other documents.
  • Uphold strict confidentiality and handle sensitive information with professionalism.
  • Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
  • Coordinate and manage special projects and initiatives as assigned.
  • Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
  • Streamline administrative processes to ensure efficient and effective workflow.
  • Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
  • Manage logistics for internal and external meetings, events, and engagements.
  • Serve as a liaison between executives and employees, clients, vendors, and external partners.
  • Draft, review, and send professional emails and communications on behalf of executives.
  • Build and maintain positive working relationships across the organization.

Qualifications and Experience

  • A Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
  • 1-3 years of experience as an Executive Assistant or in a similar administrative role.
  • Experience level of 0-1 year is also considered.

Required Skills and Competencies

  • Exceptional written and verbal communication skills.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools such as Google Workspace and project management platforms.
  • Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
  • High level of discretion, integrity, and professionalism.
  • Strong problem-solving and critical-thinking skills.
  • Ability to work independently while managing multiple high-priority tasks.
  • Excellent interpersonal and relationship-building abilities.
  • Tech-savvy and adaptable to new systems, tools, and technologies.

Work Environment and Type

This is a full-time position located in Riyadh, Saudi Arabia. The role requires the ability to work effectively in a fast-paced environment and manage multiple high-priority tasks simultaneously.

breifcase0-1 years

locationRiyadh

11 days ago
Personal Assistant to General Manager

Personal Assistant to General Manager

📣 Job AdNew

Hilton

Full-time

About the Role

Hilton is seeking a Personal Assistant to the General Manager to join their team in Saudi Arabia. This full-time position is suitable for individuals with 0-1 years of experience looking to start a career in hospitality. The Personal Assistant will support the General Manager and department managers, contributing to the smooth daily operations of the office and the delivery of exceptional guest experiences.

Hilton fosters an award-winning workplace culture that values integrity, leadership, teamwork, ownership, and a focus on the present moment. The company is committed to building an exceptional workplace for its team members and providing outstanding experiences for guests. This role offers an opportunity for career growth within a global hospitality leader.

Key Responsibilities

  • Provide comprehensive administrative support for daily office operations, including word processing, data entry, filing, and copying.
  • Respond promptly and professionally to all guest interactions, contributing to positive guest experiences.
  • Manage all forms of communication efficiently, including answering telephones, handling email correspondence, and processing general mail in a timely manner.
  • Coordinate and manage travel arrangements for department managers.
  • Assist with departmental initiatives and ad-hoc assignments, providing support for special projects as needed.

Qualifications and Requirements

  • A passion for hospitality.
  • Demonstrated integrity and a commitment to ethical conduct.
  • A proactive approach with a sense of ownership and accountability.
  • The ability to approach tasks with urgency and discipline.

Required Skills

  • Administrative Support
  • Word Processing
  • Data Entry
  • Filing
  • Copying
  • Guest Interaction
  • Communication Skills
  • Telephone Answering
  • Email Management
  • Correspondence Processing
  • Travel Arrangements Coordination
  • Project Support
  • Leadership Qualities
  • Teamwork
  • Urgency
  • Discipline

Work Environment and Details

This is a full-time position based in Saudi Arabia with Hilton. The role is designed for individuals with 0-1 years of experience, offering a foundation for a career in the hospitality industry.

breifcase0-1 years

locationRiyadh

6 days ago
Executive Secretary

Executive Secretary

📣 Job AdNew

The Ahmad Al-Muhaysini Holding Group

Full-time

نبذة عن الدور

تعلن مجموعة أحمد المحيسني القابضة عن حاجتها لشغل وظيفة سكرتير تنفيذي في مقرها بالرياض. سيلعب شاغل الوظيفة دورًا أساسيًا في دعم الإدارة وتسهيل سير الأنشطة اليومية، مما يضمن كفاءة وسرعة العمليات التشغيلية بالتنسيق بين مختلف الأقسام.

المهام والمسؤوليات الرئيسية

  • تنظيم وجدولة المواعيد والاجتماعات الرسمية.
  • إعداد وتهيئة التقارير والخطابات الإدارية بكفاءة.
  • تنسيق ومتابعة الأعمال اليومية بين الإدارات المختلفة.
  • إدارة الاتصالات الداخلية والخارجية مع الحفاظ على سرية المراسلات.
  • أرشفة وترتيب الوثائق والمستندات الهامة.
  • تنفيذ المهام الإدارية الأخرى المسندة حسب الحاجة.

المؤهلات والمتطلبات

  • حاصل على دبلوم أو بكالوريوس في إدارة الأعمال أو تخصص ذي صلة.
  • خبرة سابقة في الأعمال الإدارية أو السكرتارية (تعتبر ميزة إضافية).
  • مهارات قوية في التنظيم وإدارة الوقت.
  • قدرة ممتازة على التواصل كتابيًا وشفهيًا.
  • القدرة على إعداد التقارير والخطابات الرسمية بفعالية.
  • القدرة على العمل تحت الضغط وإدارة مهام متعددة في وقت واحد.
  • الالتزام بالحفاظ على سرية المعلومات والبيانات.

مهارات إضافية

  • خبرة في التعامل مع أنظمة الأرشفة الإلكترونية.
  • معرفة مسبقة بإجراءات العمل الإداري في المؤسسات الحكومية أو الخاصة.
  • مهارات في تحديد أولويات العمل بسرعة وكفاءة.

بيئة العمل والموقع

تتميز بيئة العمل بأنها داعمة ومحفزة للتطوير المهني. الوظيفة بدوام كامل وتقع في مدينة الرياض، المملكة العربية السعودية.

breifcase0-1 years

locationRiyadh

6 days ago
Secretary

Secretary

📣 Job AdNew

Note Real Estate Company

Full-time

نبذة عن الدور

تعلن شركة نوت العقارية عن حاجتها لشغل وظيفة سكرتير. يتطلب هذا الدور دعمًا إداريًا فعالًا للمدير أو الإدارة من خلال مجموعة من المهام المكتبية والتنظيمية لضمان سير العمل بسلاسة.

المهام والمسؤوليات الرئيسية

  • كتابة وتدوين الملاحظات، ونسخ المراسلات والتقارير ومحاضر الاجتماعات، مع مراجعتها وتنسيقها وفقًا لمعايير المكتب.
  • تلقي المكالمات الهاتفية من الموظفين والعملاء الخارجيين، وفرزها وتوجيهها، وتسجيل الرسائل الهاتفية، والإجابة على استفسارات المتصلين، وتحويل المكالمات إلى الأشخاص المعنيين.
  • التعامل مع البريد الوارد والصادر، وفحص المراسلات البريدية، وتسجيلها، وتوزيعها على الأقسام المعنية.
  • تنسيق طلبات الاجتماعات والمواعيد، وجدولة اجتماعات المشاركين، وتحديد أوقات الاجتماعات، وتأمين قاعات الاجتماعات، وتحضير جداول الأعمال.
  • إنشاء وصيانة أنظمة لحفظ الملفات والسجلات، وضمان حفظ جميع المستندات بشكل منتظم ومنظم.

المؤهلات المطلوبة

يجب أن يمتلك المتقدم مؤهلاً في مجال السكرتارية، ويفضل أن يكون حاصلاً على درجة البكالوريوس في تخصص ذي صلة. لا توجد متطلبات خبرة محددة مذكورة في الإعلان.

طبيعة العمل

سيتم العمل في مقر شركة نوت العقارية. لم يتم تحديد نوع العمل (دوام كامل/جزئي) أو تفاصيل الراتب في الإعلان.

المهارات الأساسية

تتطلب هذه الوظيفة مهارات تنظيمية قوية، وقدرة على إدارة الوقت بفعالية، ومهارات تواصل ممتازة شفهيًا وكتابيًا. كما يجب أن يتمتع المتقدم بالقدرة على التعامل مع المكالمات الهاتفية والزوار بمهنية، والقدرة على استخدام برامج المكتب الأساسية.

الدعم الإداري

يشمل الدور تقديم الدعم المباشر للمدير أو الإدارة، والمساهمة في تنسيق المشاريع الأساسية، وإدارة جدول الأعمال لضمان كفاءة العمليات اليومية.

breifcase0-1 years

locationRiyadh

3 days ago
Secretary

Secretary

A company specialized in the real estate field

SR 4,000 - 5,000 / Month dotFull-time

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

  • Managing and organizing appointments, meetings, and professional commitments.
  • Preparing meeting minutes and following up on the implementation of decisions and recommendations.
  • Preparing concise and accurate executive reports for management.
  • Managing official correspondence in Arabic and English.
  • Organizing and archiving contracts, documents, and technical and administrative papers.
  • Following up on ongoing projects and preparing periodic reports on work progress.
  • Coordinating with departments, external parties, partners, and suppliers.
  • Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

  • Practical experience in managing executive offices, project management, or executive support for senior management.
  • High skills in organization, follow-up, and priority management.
  • Fluency in English, both spoken and written.
  • Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
  • Excellent ability to prepare reports and presentations.
  • Complete confidentiality in handling information.
  • A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

  • Experience in large real estate projects
  • Experience in technology and digital transformation projects.
  • Good understanding of data center projects.
  • Familiarity with network systems and technical infrastructure.
  • Knowledge of security monitoring systems (CCTV) and low current systems.
  • Ability to read and understand contracts, appendices, and scope of work.
  • Experience in following up with suppliers, contractors, and consultants.
  • Familiarity with project management basics and preparing follow-up schedules.
  • Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
  • Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

  1. Updated CV.
  2. Expected salary.
  3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

  1. An executive summary. The main risks or challenges. Recommendations. Required actions.
  2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted


breifcase0-1 years

locationAl Woroud, Riyadh

23 days ago
Administrative Assistant - Saudi

Administrative Assistant - Saudi

📣 Job Ad

Moelis & Company

Full-time

About the Role

Moelis & Company is seeking a driven and passionate Administrative Assistant to join our team in Riyadh, Saudi Arabia. This full-time position offers an opportunity to contribute to a dynamic professional services environment by supporting daily office operations, client interactions, and the seamless functioning of the banking team. The role requires a proactive approach, strong organizational abilities, and excellent communication skills to manage a variety of administrative tasks.

Key Responsibilities

  • Greet clients and visitors in a friendly and courteous manner, ensuring a positive first impression.
  • Maintain the cleanliness and tidiness of the reception area.
  • Prepare refreshments for guests.
  • Collect mail from the * Box and distribute it to the relevant personnel.
  • Answer incoming calls, direct them to the appropriate person, or take messages and relay them accurately.
  • Monitor and order pantry and office supplies to ensure adequate stock levels.
  • Proactively support client activities and requirements, liaising with clients to take messages, pass on information, handle simple queries, and assist with client events.
  • Manage diaries, coordinate and schedule meetings, reserve conference rooms, and set up conference calls.
  • Manage client contacts and inboxes for Bankers.
  • Perform photocopying and scanning of documents.
  • Make comprehensive travel arrangements, including booking flights, ground transportation, lodging, and entertainment for business travel (domestic and international).
  • Prepare detailed itineraries for business travel, including visa arrangements.
  • Utilize Concur to process and monitor expenses, ensuring prompt payment and reconciliation with AMEX statements.
  • Undertake any other duties or special projects as requested by the Office Manager and/or Bankers.

Qualifications and Requirements

  • Applicants must have the right to work in Saudi Arabia without employer sponsorship.
  • Previous professional services sector experience or background is required.
  • Previous experience working in a fast-paced environment is essential.

Required Skills

  • Proficiency in all Microsoft Office software packages, including Word, Excel, and PowerPoint.
  • High-level organizational skills.
  • Excellent communication skills, both written and verbal.
  • Strong attention to detail.

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. Moelis & Company is an equal opportunity employer committed to promoting diversity, preventing discrimination, and providing a supportive and inclusive working environment. We aim to recruit from a diverse talent pool and ensure all applicants are treated fairly throughout the recruitment process, without regard to any characteristic or status protected by applicable law.

breifcase0-1 years

locationRiyadh

8 days ago
Business Assistant

Business Assistant

📣 Job Ad

JPMorganChase

Full-time

About the Role

JPMorgan Chase is looking for a professional Business Assistant to join the Investment Banking team in Riyadh. As an integral part of the support, you will work to ensure business objectives are met, while representing the bank with the utmost professionalism, discretion, and delivering error-free work, to serve as an executive partner.

In this pivotal role, you will be responsible for organizing work and solving problems for the Investment Banking team, adding essential control to daily operations and significantly increasing productivity. This is an opportunity to work within one of the world's most innovative financial institutions.

Key Tasks and Responsibilities

  • Maintain complex and detailed schedules, coordinating and managing the logistics of internal and external meetings.
  • Arrange and coordinate complex domestic and international travel plans.
  • Organize all aspects of external conferences and events, including catering and transportation arrangements.
  • Process invoices and travel and entertainment (T&E) expense claims, ensuring strict adherence to all company policies and guidelines.
  • Act as a subject matter expert on relevant policies and procedures, providing guidance to stakeholders.
  • Produce high-quality written communications, including emails and memos, for individuals at all levels of the organization.
  • Collaborate effectively with the administrative assistant team, fostering a positive partnership to ensure seamless and mutual support.
  • Lead and coordinate special projects as requested by management.

Qualifications and Requirements

  • Proficiency in Arabic, spoken and written.
  • Excellent proficiency in English, including reading, writing, and speaking.
  • Proven experience dealing with senior management, demonstrating discretion and good judgment in confidential situations.
  • Required experience in the banking sector or multinational corporations (MNC).

Required Skills

  • Strong proficiency in the Microsoft Office suite.
  • Advanced organizational skills.
  • Exceptional interpersonal skills, excellent written and verbal communication skills.
  • Excellent telephone etiquette.
  • Proven ability to manage competing priorities, including effective calendar management.
  • Discretion and good judgment in handling sensitive and confidential matters.

Additional Information

Company: JPMorgan Chase

Location: Riyadh, Riyadh Region, Saudi Arabia

Job Type: Full-time

* Morgan is a global leader in financial services, renowned for providing strategic advice and products to prominent corporations, governments, wealthy individuals, and institutional investors worldwide. The firm's "first-class business in a first-class way" approach contributes to its commitment to building trusted, long-term partnerships to help clients achieve their business objectives.

* Morgan's Global Banking division is one of the largest wholesale banking client franchises globally, serving a diverse range of clients including corporations, governments, states, municipalities, healthcare organizations, educational institutions, banks, and investors. The Global Investment Banking division specifically supports a wide array of clients by offering strategic advice, capital raising expertise, and risk management solutions.

breifcase0-1 years

locationRiyadh

11 days ago
Office Administrator

Office Administrator

📣 Job Ad

MillerKnoll

Full-time

About the Office Administrator Role

MillerKnoll is seeking a dedicated Office Administrator to join our team in Riyadh, Saudi Arabia. This role is essential for providing comprehensive sales and administrative support to the KSA-based sales team, ensuring the smooth day-to-day operations of the entity, and maintaining a well-presented showroom. The Office Administrator will serve as the backbone of our KSA operations, managing back-of-house functions and contributing to an exceptional customer experience, aligning with MillerKnoll's purpose to design for the good of humankind.

Key Responsibilities

  • Provide comprehensive sales and administrative support to the KSA-based sales team.
  • Manage all back-of-house functions and support the daily operations of the KSA entity, including office-related activities.
  • Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses.
  • Maintain high service standards across all touchpoints to ensure an exceptional customer experience.
  • Oversee daily office requirements, including the purchasing of supplies, stationery, CMF materials, software, and miscellaneous equipment.
  • Coordinate local and international shipments using the FedEx software manager.
  • Act as the primary point of contact for the IT department regarding office-related IT issues.
  • Assist with hotel and travel arrangements for the team as required.
  • Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager.
  • Support Dealers and Market Managers with project tracking and CRM activities.
  • Manage company portal activities and deliver administrative assistance to Dealers and Market Managers as required.
  • Navigate government and company portals to ensure the smooth issuance of PRO/GRO requests.
  • Collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA.
  • Ensure the showroom is well presented at all times.

Qualifications and Requirements

  • A good level of education is essential.
  • Excellent spoken and written English is required.
  • Fluency in verbal and written Arabic is preferred.
  • Previous experience in administration or sales support is necessary.
  • The ability to communicate effectively at all levels, both by telephone and face-to-face.
  • Proficiency in computer skills, including Microsoft Word, Excel, and email.
  • Strong organizational skills are essential.
  • A good level of financial awareness is required.
  • A professional, friendly, and confident demeanor.
  • Must be well-presented and smartly dressed.
  • Ability to keep the work area tidy at all times.
  • Capability to deal with irate customers with confidence and maintain a calm approach during stressful situations.
  • Willingness to work on own initiative.
  • Flexibility in approach and working style.
  • A mature attitude is essential.

Required Skills

  • Sales Support
  • Administrative Support
  • Customer Service
  • Purchasing
  • Shipment Coordination
  • IT Support (Office Related)
  • Travel Arrangements
  • Record Keeping
  • Project Tracking
  • CRM (*********** experience preferred)
  • Company Portal Management
  • PRO/GRO Request Processing
  • Effective Communication
  • Microsoft Word
  • Microsoft Excel
  • Email Management
  • Organization
  • Financial Awareness

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires a proactive individual who can manage daily office needs and support the sales team effectively. The company values sustainability, equity, and beauty in its operations.

breifcase0-1 years

locationRiyadh

11 days ago
Coordinator

Coordinator

📣 Job AdNew

Lumi

Full-time

About the Role

Lumi is seeking an organized and proactive Administrative Coordinator to join our team in Riyadh, Saudi Arabia. This role is essential for supporting daily business operations by managing schedules, coordinating meetings, maintaining records, and ensuring effective communication across departments. The Administrative Coordinator will provide administrative support to management, facilitate workflow execution, and contribute to operational efficiency while upholding accuracy and confidentiality.

Key Responsibilities

  • Manage daily agendas, schedules, appointments, and meetings for managers and teams, ensuring efficient arrangements.
  • Coordinate internal and external meetings, making all necessary arrangements for smooth proceedings.
  • Organize, maintain, and update files, records, and documentation accurately and accessibly, adhering to record retention practices.
  • Draft, review, and prepare internal and external correspondence, reports, and official documents with precision.
  • Monitor incoming communications, respond to inquiries, or direct them to the appropriate stakeholders promptly.
  • Provide comprehensive administrative assistance to management and support departments with operational and coordination tasks.
  • Track the progress of daily activities, follow up on pending actions, and ensure deadlines and commitments are met.
  • Prepare departmental reports, statements, and administrative documentation accurately and within required timelines.
  • Provide guidance and on-the-job training to junior colleagues, facilitating knowledge sharing for efficient task completion.
  • Adhere to all relevant departmental policies, processes, and standard operating procedures.
  • Identify opportunities to improve administrative processes, systems, productivity, and cost efficiency, supporting the implementation of best practices.

Qualifications

  • A Diploma or higher qualification in Business Administration or any related field.
  • 0-2 years of relevant experience in Administration, Office Coordination, Executive Support, or a related field.

Required Skills

  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office applications.
  • Excellent written and verbal communication skills.
  • Keen attention to detail.
  • Demonstrated ability to manage multiple priorities effectively.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia.

breifcase0-1 years

locationRiyadh

about 10 hours ago
Reception Administrator

Reception Administrator

📣 Job Ad

Evolution Services

Full-time

About the Reception Administrator Role

Evolution Services is seeking a Reception Administrator to join our team in Riyadh, Saudi Arabia. This role is integral to maintaining a professional company image and ensuring the smooth execution of daily operations. The Reception Administrator will act as the primary point of contact for visitors, clients, and suppliers, while also providing essential administrative support across commercial, HR, and project management functions.

Key Responsibilities

  • Professionally greet and assist all visitors, clients, and suppliers upon arrival.
  • Answer and route incoming phone calls, WhatsApp messages, and general email inquiries to the appropriate departments.
  • Manage the reception area, including booking meeting rooms, controlling visitor access, arranging hospitality services, and coordinating courier services.
  • Provide translation assistance for company brochures and project-related documents from English to Arabic.
  • Support the commercial team by managing vendor communications, maintaining commercial filing systems, and providing documentation support.
  • Assist with project administration tasks such as booking accommodation, arranging travel, managing accreditations, and coordinating daily requirements for project staff.
  • Handle inquiries received through official social media inboxes.
  • Coordinate departmental social communications, including announcements, notices, staff events, and updates.
  • Assist HR with onboarding paperwork and coordinate annual staff ticket bookings.

Qualifications and Experience

  • 1 to 3 years of experience in a reception, administrative support, or HR assistance role is preferred.
  • Strong interpersonal skills for effective interaction with a diverse range of individuals.
  • Excellent organizational skills and a logical approach to problem-solving, with a keen attention to detail.
  • High proficiency and comfort working with Microsoft Excel and Word.
  • Fluent and confident in speaking, reading, and writing in both Arabic and English.
  • Familiarity with basic social media platform management, including Instagram, LinkedIn, and WhatsApp Business.
  • Must be organized, proactive, and capable of multitasking while maintaining strict confidentiality.

Required Skills

  • Communication
  • Organizational Skills
  • Attention to Detail
  • Microsoft Excel
  • Microsoft Word
  • Social Media Handling

Work Environment and Location

This is a full-time position based at our offices in Riyadh, Saudi Arabia, specifically in the Al Faisaliyah area (Exit 18). The role requires a proactive individual capable of managing multiple tasks with precision and maintaining confidentiality.

breifcase0-1 years

locationRiyadh

11 days ago
Patient Receptionist

Patient Receptionist

Jathr Medical Company

SR 4,000 - 5,000 / Month dotFull-time
Interviewing patients, recording their personal data, identifying appointments for prior booking or their immediate needs from clinics, and coordinating patient movement within the center to ensure a smooth and organized experience, filling out the forms used at reception and entering data into the automated system and the center's information network, completing financial transactions, arranging appointment turns, and transferring the patient to the required clinic for waiting, preparing daily reception reports, waiting lists, and clinics, and maintaining good communication with patients and the internal team, while adhering to the approved service and quality standards. Proficiency in English, both spoken and written, is required to enable the employee to communicate effectively with patients, visitors, and the team. 6 working days a week Main duties and tasks Receiving patients and visitors and welcoming them in a professional and friendly manner. Answering phone calls, WhatsApp messages, and general inquiries accurately and politely. Booking, modifying, or canceling appointments according to approved policies and with precision. Ensuring that patient data is recorded accurately and completely in the system. Following up on patients' daily attendance and organizing the flow of entry and exit in the reception area. Coordinating with doctors and the internal team regarding appointments and daily updates. Clarifying essential services and approved prices to patients when needed, within the limits of the job role. Supporting the patient experience from the first point of contact until the completion of the visit procedures. Politely addressing patient inquiries and feedback and elevating necessary matters to the direct supervisor. Adhering to internal policies related to appointments, privacy, and professional appearance. Preparing and following up on any reports or operational lists related to reception as directed by management. Working in full cooperation with the team within a mixed work environment and with high professionalism. Using both Arabic and English in communication with patients when necessary.

breifcase0-1 years

locationAl Mughrazat, Riyadh

about 1 month ago