وظائف السكرتارية بدوام كامل لحديثي التخرج في السعودية

• Calendar strategy & time optimisation
• Information flow & communications triage
• Decision-readiness & executive briefing
• Travel, events & stakeholder engagement
• Core executive operations (OKRs, board materials, vendor & expense hygiene)

• Maintain a rolling 6-week forward calendar
• Run weekly priority reviews with the CEO
• Protect time allocation and eliminate non-essential commitments

• Route inbound communications within 2 business hours
• Draft executive-level correspondence
• Maintain structured decision logs and follow-up trackers

• Produce 1-page, decision-ready briefs 48 hours in advance
• Drive action item accountability (>95% closure target)
• Coordinate post-meeting stakeholder communications

• Maintain OKR hygiene and quarterly review processes
• Prepare board packs and executive reporting materials
• Support vendor onboarding, expense governance and light project tracking

• End-to-end travel planning with zero operational lapses
• Conference stakeholder mapping and strategic networking schedules
• Interface with clients, contractors and government entities

• Accurately and swiftly input data into systems and databases.
• Review and verify data integrity, correcting any errors found.
• Organize and maintain both electronic and paper files.
• Ensure the confidentiality of sensitive information.
• Prepare simple reports as needed.
• Support the team with related administrative tasks.

• High school diploma or equivalent.
• Proficient in computer use and Microsoft Office programs.
• Quick and accurate typing skills.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and work under pressure.

• Prepare receipts and issue vouchers, reporting any discrepancies.
• Conduct material transfers between warehouses using our system.
• Assist in inventory-related data entry tasks.
• Manage CHEP pallet transactions in the system and update reports accordingly.
• File all related documents accurately.
• Comply with safety and environmental instructions and participate in toolbox talks provided by the HSE officer.
• Engage in consultation and participation across all applicable levels and functions to improve the OH&S management system.

Assistant administrative

• Manage and coordinate sales activities effectively.
• Liaise with customers to maintain a high level of service and satisfaction.
• Support the sales team in daily operations and client communications.
• Contribute to positive client relationships through effective communication and professionalism.

• Strong skills in Sales Coordination and Operations.
• Excellent verbal and written communication skills.
• Bachelor's degree in Business Administration or Biomedical Sciences is preferred.
• Experience in the medical equipment or healthcare industry is advantageous.
• Proficient in Microsoft Office and CRM software.

• Manage and oversee administrative operations.
• Optimize office workflows for efficiency.
• Ensure compliance with company policies.
• Foster effective communication between teams.
• Contribute to achieving organizational excellence.

• Assist in posting job openings on various platforms and tracking applications.
• Screen resumes and coordinate interview schedules with candidates and hiring managers.
• Support the recruitment process by communicating with candidates and providing timely updates.
• Prepare onboarding documentation and ensure completion of digital forms.
• Coordinate with IT and other departments to arrange access, equipment, and software for new hires.
• Support the delivery of orientation sessions and ensure new hires have a positive introduction to the company.

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
• Eligible for Tamheer program.
• Strong organizational and communication skills.
• Attention to detail and ability to handle confidential information.
• Proficiency with MS Office and digital collaboration tools.

• Practical experience in recruitment and onboarding processes.
• Exposure to HR best practices and compliance requirements.
• Opportunity to contribute to a positive employee experience.

• CRM & Data Stewardship: Maintain and audit our CRM (Salesforce) to ensure lead data, account ownership, and contact details are pristine.
• Sales Enablement: Help prepare customer-facing materials, including slide decks, case studies, and technical whitepapers tailored to specific industries such as Mining, Oil & Gas, or Manufacturing.
• Administrative Support: Assist with drafting sales quotes, NDAs, and basic service agreements.
• Pipeline Management: Support Sales Managers in tracking deal progress and ensuring all leads are followed up.
• Market Intelligence: Conduct research on industry trends and competitor movements to refine our value proposition.
• Customer Experience: Act as a bridge between Sales and Customer Success to ensure smooth handoffs once a solution is sold.

• Education: You are a student or recent graduate in Business, Marketing, Finance, or a related field.
• Languages: You are fluent in both Arabic and English.
• The Mission Matters: Motivated by the idea of working for a company that saves lives.
• Tech Savvy: Comfortable with Excel and learning CRM tools.
• Detail Obsessed: You notice details others miss and take pride in “clean” data.
• Humble, Hungry, and Smart: Eager to learn and willing to assist the team with various tasks.

• Direct mentorship from seasoned sales leaders.
• Hands-on experience with industry-standard sales technology.
• A deep understanding of the “Safety-as-a-Service” business model.
• A chance to contribute to our 40-year legacy of innovation.

• Assist in posting job openings on various platforms and tracking applications.
• Screen resumes and coordinate interview schedules with candidates and hiring managers.
• Support the recruitment process by communicating with candidates and providing timely updates.
• Prepare onboarding documentation and ensure completion of digital forms.
• Coordinate with IT and other departments to arrange access, equipment, and software for new hires.
• Support the delivery of orientation sessions and ensure new hires have a positive introduction to the company.

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
• Eligible for Tamheer program.
• Strong organizational and communication skills.
• Attention to detail and ability to handle confidential information.
• Proficiency with MS Office and digital collaboration tools.

• Practical experience in recruitment and onboarding processes.
• Exposure to HR best practices and compliance requirements.
• Opportunity to contribute to a positive employee experience.

• Manage and oversee administrative operations.
• Optimize office workflows for efficiency.
• Ensure compliance with company policies.
• Foster effective communication between teams.
• Contribute to achieving organizational excellence.

• CRM & Data Stewardship: Maintain and audit our CRM (Salesforce) to ensure lead data, account ownership, and contact details are pristine.
• Sales Enablement: Help prepare customer-facing materials, including slide decks, case studies, and technical whitepapers tailored to specific industries such as Mining, Oil & Gas, or Manufacturing.
• Administrative Support: Assist with drafting sales quotes, NDAs, and basic service agreements.
• Pipeline Management: Support Sales Managers in tracking deal progress and ensuring all leads are followed up.
• Market Intelligence: Conduct research on industry trends and competitor movements to refine our value proposition.
• Customer Experience: Act as a bridge between Sales and Customer Success to ensure smooth handoffs once a solution is sold.

• Education: You are a student or recent graduate in Business, Marketing, Finance, or a related field.
• Languages: You are fluent in both Arabic and English.
• The Mission Matters: Motivated by the idea of working for a company that saves lives.
• Tech Savvy: Comfortable with Excel and learning CRM tools.
• Detail Obsessed: You notice details others miss and take pride in “clean” data.
• Humble, Hungry, and Smart: Eager to learn and willing to assist the team with various tasks.

• Direct mentorship from seasoned sales leaders.
• Hands-on experience with industry-standard sales technology.
• A deep understanding of the “Safety-as-a-Service” business model.
• A chance to contribute to our 40-year legacy of innovation.

• Receive and sort documents from CSD officers based on seriality including canceled pick slips, gate passes, invoices, and credit notes.
• Attach RTV's with corresponding credit notes and provide weekly copies to sales and accounting teams.
• Update receipt invoices in the JDE system (Invoice control application).
• Securely store all paperwork in designated places.
• Manage requests for file access and keep logs of borrowed documents.
• Follow confidentiality policies to protect sensitive data and information.

• Manage incoming and outgoing correspondence
• Prepare and type complex reports and correspondence
• Maintain office supplies and equipment
• Greet internal and external customers professionally
• Scheduling meetings and recording minutes
• Handle Guest satisfaction scores and VIP guests

• Saudi nationality
• Strong organizational and multitasking skills
• Driving license and car ownership
• Excellent communication skills in English
• Typing speed of 60 wpm
• Able to transcribe from handwritten notes