وظائف السكرتارية بدوام كامل في السعودية

Company Description:
Bio Investments Ltd. focuses on building local capabilities in vaccines, biologics, and diagnostic testing. The company aims to support national health security, strengthen local manufacturing, and contribute to long term sustainability within Saudi Arabia’s life sciences ecosystem.

Role Description:
This is a full-time, on-site position in Riyadh for an Administrative Secretary. The role includes providing daily administrative support, managing schedules, organizing meetings, maintaining records, and handling clerical tasks. It also involves acting as a point of contact for internal and external stakeholders, supporting operational activities, and ensuring smooth communication and efficient office workflow.

Key Responsibilities:

• Attend meetings and record minutes accurately
• Prepare professional PowerPoint presentations and Word documents
• Organize and coordinate meetings and follow up on action items
• Follow up on post meeting action items and ensure timely completion
• Track tasks and deadlines using project management tools such as Asana and Wrike
• Coordinate with relevant teams to ensure timely execution of assigned tasks
• Prepare weekly progress reports summarizing completed and pending work
• Manage schedules and appointments
• Maintain organized filing systems and documentation
• Prepare agendas, meeting materials, and supporting documents
• Serve as a primary point of contact for internal and external stakeholders
• Prepare reports, summaries, and structured documents to support decision making
• Handle sensitive and confidential information with professionalism
• Provide administrative support as needed

Qualifications:

• Excellent English communication skills, written and spoken
• Strong clerical and documentation skills
• Proficiency in Microsoft Office Word Excel PowerPoint Outlook
• Strong organizational and multitasking abilities
• Experience in scheduling and meeting coordination
• Ability to prepare reports and structured documents
• High attention to detail and strong follow up skills
• Ability to manage multiple priorities under pressure
• Experience using project management tools Asana and Wrike is a plus
• Previous experience in a similar administrative role is preferred
• Familiarity with multicultural and international environments is an advantage

Join Our Team as an Office Manager!
Fastlo Logistics Company is seeking a dedicated Office Manager to support the Sales Director in maintaining a smooth workflow and efficient operations. As part of our team, you will play a crucial role in ensuring the organization runs effectively and professionally.

Key Responsibilities:

• Manage and organize the Sales Director’s daily and weekly schedule.
• Coordinate and confirm internal and external meetings.
• Prepare meeting summaries and follow up on action items.
• Facilitate communication between the Sales Director and other departments.
• Track ongoing tasks and ensure timely execution.
• Prepare reports, presentations, and documents as needed.
• Organize and maintain digital and physical files.
• Manage incoming emails and correspondence.
• Provide administrative support for daily operations.
• Maintain confidentiality and professionalism.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum of 1 year of experience in office management or executive support.
• Strong organizational and multitasking skills.
• Excellent communication skills in English and Arabic.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work under pressure effectively.
• Professional, detail-oriented, and reliable.
• High level of discretion and confidentiality.

About Fastlo:
Established in 2014, Fastlo Logistics Company is a leading provider of fast and secure shipping solutions across Saudi Arabia. We pride ourselves on our efficiency and have built a reputation in the logistics field over the past decade.

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!

Join Thermo Fisher Scientific as an Executive Assistant!
Your role is crucial in supporting our mission to make the world healthier, cleaner, and safer. Reporting to the General Manager, you will ensure the flawless execution of central initiatives and operations.

Key Responsibilities:

• Manage complex calendars and schedules across global teams
• Coordinate high-priority travel logistics and leadership meetings
• Prepare executive correspondence and presentations
• Maintain strict confidentiality with sensitive information

Keys to Success: Anticipating needs, managing complexity, and collaborating across teams are essential for this role. Ideal candidates are exceptionally organized, proactive, and thrive in fast-paced environments.

Requirements:

• Bachelor’s degree or equivalent in Business Administration, Communications, or a related field
• Minimum 5 years of experience supporting senior executives in a multinational or highly regulated environment
• Excellent written and verbal communication skills in English and Arabic
• Strong command of Microsoft 365 and collaboration platforms
• High attention to detail and resilience under pressure

Benefits: We offer competitive remuneration, healthcare, and impressive employee benefits. Join us at Thermo Fisher Scientific where diverse experiences, backgrounds, and perspectives are valued.

Join Takamol Holding as an Executive Assistant!
In this pivotal role, you will provide high administrative support for the Office of Strategic Management & Boards Affairs executives and chief officers. Your key responsibilities will include ensuring efficient executive support by managing itineraries, correspondence, and documentation.

Key Responsibilities:

• Manage and maintain executives’ itineraries and schedules, coordinating appointments and meetings.
• Screen and manage all incoming communication and correspondence professionally.
• Draft and edit communications and presentations to support executives effectively.
• Perform various clerical duties, ensuring accurate documentation and alignment with standards.
• Continuously develop expertise in line with functional requirements.

Job Requirements:
To be successful, you will need a Bachelor's degree in Business Administration or Management along with a minimum of 10 years of experience in administration, preferably in executive support. Key competencies include strong communication skills, a command of both Arabic and English, time management abilities, teamwork skills, and analytical report skills.

Job Purpose
The Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative support and secretarial assistance to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The Secretary acts as a key liaison between the DMD and internal/external stakeholders, ensuring smooth communication and efficient workflow.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, and handle communication.
• Communication Liaison: Primary contact for stakeholders, draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

Role Accountability

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.

Company Overview
Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions. The hub of Alfanar’s manufacturing operations is located in Riyadh, housing state-of-the-art facilities and a commitment to the highest quality standards.

Join Our Team as a Data Entry Agent!
At CODE LTD, we specialize in innovative systems and technologies designed to meet the needs of various industries. We are currently seeking a dedicated Data Entry Agent to manage and maintain our data with precision.

Key Responsibilities:

• Input customer data, branch details, items, prices, and offers into the POS system and internal company systems.
• Prepare initial databases for new customers (including item lists, categories, taxes, and payment methods).
• Review and audit entered data to ensure accuracy.
• Continuously update data as needed based on customer changes or inputs from sales/support teams.
• Organize and archive files and databases for easy future reference.
• Coordinate with sales and technical support teams to complete any missing or unclear data.
• Prepare simple reports (Excel or system-generated) as required.
• Adhere to information confidentiality policies and customer data protection.

Qualifications and Requirements:

• Diploma or Bachelor's degree (preferably in Business Administration, Information Systems, Accounting, or a related field).
• Previous experience in data entry or a similar role is preferred, but beginners willing to learn are welcome.
• High speed and accuracy in data entry.
• Proficient in computer usage, especially Microsoft Excel and Word.
• Good ability to learn and work with new systems and software quickly.
• Excellent organizational skills and ability to manage multiple files simultaneously.
• Attention to detail with a capability to spot and correct errors.
• A good level of English for reading lists and data, if available, is preferred.

Additional Advantages:

• Familiarity with POS systems or experience in technology/software companies.
• Experience handling data for retail or restaurant businesses.
• Basic knowledge of accounting or inventory management.

Join dubizzle as a Senior Sales Coordinator!
In this exciting role, you will play a pivotal part in supporting the sales team through effective pre and post sales documentation, assisting in the completion of sales, and ensuring a smooth sales process.

Key Responsibilities:

• Developer Coordination:
  • Manage developer exceptions such as discounts, unit availability, and payment acknowledgements.
  • Coordinate site visits and arrange developer requirements from the sales team, including client documents and bank approvals.
  • Handle Developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and maintain monthly revenue reports against targets.
  • Coordinate with Sales Development and Developers for addressing all developer-related issues.
  • Communicate essential project updates to the Jeddah team, facilitating effective resource mapping.
• Sales Team Support:
  • Provide sales team with necessary project and developer information.
  • Resolve queries related to projects, inventory, pricing, and promotions.
  • Manage documentation, contract drafting, and coordination with developers and clients.

Qualifications:

• Bachelor's degree in business administration or a related field.
• A minimum of 3 years’ experience in Operations, Documentation, or Customer Services.
• Prior experience using CRM software, preferably Salesforce.
• Strong management, analytical, and problem-solving skills.

Benefits:

• High-performing work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development opportunities

At dubizzle, we are committed to creating an inclusive and diverse environment for all employees.

About this opportunity
Gleeds is a leading global property and construction consultancy. Since 1875, we have delivered award-winning projects around the world, and we are proud to be certified as a “Great Place to Work.”

Position Overview
We are seeking an experienced and enthusiastic Executive Assistant to join our team in Riyadh, Saudi Arabia, based in the Al Faisaliah Tower. The successful candidate will be an integral part of our office, providing support in various administrative capacities.

Key Responsibilities:

• Manage complex calendars and schedule meetings for directors.
• Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
• Organize board meetings, maintain meeting minutes, and track action plans.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Plan and support internal and external meetings and events.
• Maintain confidential records and sensitive information.
• Serve as a liaison between executives and stakeholders.
• Track projects and deadlines, providing reminders and status updates.
• Conduct research and compile data as needed.
• Identify process improvements to support operational efficiency.

Experience and Skills Required:

• 5+ years of experience working as an executive assistant.
• Fluent in English and Arabic (preferable).
• Proficiency in Microsoft Office applications.
• Confident communication and exceptional organizational skills.
• Experience in a professional services environment.

A world of opportunity
Gleeds values its diverse and supportive culture, allowing you to make a difference in your career. Join us to shape your journey in a challenging and trusting environment, while engaging with brilliant people. We are committed to employee welfare, career development, and training, and we welcome passionate individuals to apply.

Join Lean Business Services as an Executive Assistant!
We are seeking a detail-oriented and proficient Executive Assistant to support our team. Lean Business Services, a leading Saudi company, leverages AI and data analytics to enhance the healthcare sector. As an Executive Assistant, you will play a key role in managing operations and communications for our leadership team.

Responsibilities:

• Manage calendar, schedule meetings, and coordinate internal/external appointments.
• Screen and prioritize emails, calls, and requests; draft responses where appropriate.
• Prepare briefing materials, presentations, and reports for meetings and business reviews.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage travel, events, legal coordination, and department-level administrative processes.
• Coordinate logistics for workshops, offsites, townhalls, and client meetings.
• Manage catering, venue booking, agendas, guest lists, and meeting minutes.

Qualifications:

• Diploma or bachelor's degree.
• 4-7 years of experience as an executive assistant or in a similar administrative role.
• Proficient in Microsoft Office.
• Experience in managing multiple priorities and administrative coordination.
• Well-organized, detail-oriented, with great follow-up skills.
• Strong written and verbal communication skills.

Join us at Lean Business Services to make an impactful contribution in the healthcare domain!