وظائف السكرتارية بدوام كامل في السعودية

Join us today and make a difference in people's lives!

Position Summary
We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our new office in Riyadh, Saudi Arabia. The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

General Responsibilities

• Provide office leadership and administrative support to the team.
• Perform a wide variety of administrative support activities, which require the handling of business-sensitive and confidential information.
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• In coordination with HR, manage employment contracts through the online portal, including management and maintenance of employee visas/work permits.
• Oversee monthly payroll process in coordination with HR and Finance.
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

Skills And Experience

• Proven experience as an Office Manager, Administrative Manager, or a similar role.
• Fluent in both Arabic and English.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary.
• Proven track record of demonstrating knowledge and understanding of compliance topics.

Education
A Bachelor's degree from an accredited university or college (or a high school diploma).

Valuing Different Backgrounds
LivaNova values equality and diversity, ensuring that our recruitment process is fair and free from unlawful discrimination. Our selection is driven by the demands for the role rather than biases.

Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:

• Demonstrate commitment to the safety and security of children.
• Manage urgent maintenance requests and communications.
• Track maintenance requests via Kissflow.
• Oversee procurement activities including purchase requests and invoicing.
• Organize maintenance schedules and maintain inventory of supplies.
• Assist with onboarding and offboarding for contractors.
• Provide administrative support to the Operations Department, including budget tracking and reporting.

Qualifications:

• Bachelor’s degree.
• Previous work experience in Support Services is a plus.
• Flexibility in working hours is required.

Skills:

• Excellent command of English and Arabic.
• Able to work under pressure and meet deadlines.
• A team player who can work with minimal supervision.

About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.

Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:

• Demonstrate commitment to the safety and security of children.
• Manage urgent maintenance requests and communications.
• Track maintenance requests via Kissflow.
• Oversee procurement activities including purchase requests and invoicing.
• Organize maintenance schedules and maintain inventory of supplies.
• Assist with onboarding and offboarding for contractors.
• Provide administrative support to the Operations Department, including budget tracking and reporting.

Qualifications:

• Bachelor’s degree.
• Previous work experience in Support Services is a plus.
• Flexibility in working hours is required.

Skills:

• Excellent command of English and Arabic.
• Able to work under pressure and meet deadlines.
• A team player who can work with minimal supervision.

About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.

An exciting opportunity for the role of Secretary IV, IT!
This position is based in Jubail and will report directly to the Chief Information Officer within the function of EBS. The successful candidate will provide high-level administrative support by managing documentation, handling appointments and meetings, preparing statistical reports, and controlling confidential data/information, ensuring smooth operations at the management level based on Trust, Integrity, and Accountability.

Job Purpose:
To assist the Chief Information Officer in various administrative functions.

Qualifications and Requirements:

• Relevant Diploma or Bachelor’s Degree with at least two years of related experience.
• Knowledge of relevant software applications - including spreadsheets, word processing, and database management.
• Familiarity with administrative and clerical procedures and business principles, protocols & etiquette.

Position Responsibilities:

• Prepare correspondence, reports, and materials for publications and presentations.
• Manage and maintain expense reports.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Arrange superior’s travel and accommodation.
• Coordinate internal and external meetings and manage schedules.
• Handle incoming communication and provide appropriate responses.
• Meet and greet clients and visitors professionally.
• Maintain office systems, supplies, and equipment.

Skills Required:

• Proficient in English language skills including spelling, punctuation, and grammar.
• Ability to produce documentation and handle multitasking.
• Strong verbal and written communication skills.
• Attention to detail, confidentiality, and strong planning and organizational abilities.
• Excellent time management and interpersonal skills.