وظائف السكرتارية بدوام كامل في السعودية

• Assist in posting job openings on various platforms and tracking applications.
• Screen resumes and coordinate interview schedules with candidates and hiring managers.
• Support the recruitment process by communicating with candidates and providing timely updates.
• Prepare onboarding documentation and ensure completion of digital forms.
• Coordinate with IT and other departments to arrange access, equipment, and software for new hires.
• Support the delivery of orientation sessions and ensure new hires have a positive introduction to the company.

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
• Eligible for Tamheer program.
• Strong organizational and communication skills.
• Attention to detail and ability to handle confidential information.
• Proficiency with MS Office and digital collaboration tools.

• Practical experience in recruitment and onboarding processes.
• Exposure to HR best practices and compliance requirements.
• Opportunity to contribute to a positive employee experience.

• Onboarding: Assist in setting up rooms and preparing new joiner packs for induction workshops.
• Data Administration: Manage new joiner paperwork and ensure streamlined onboarding processes.
• Employee Support: Provide assistance to employees regarding HR-related queries such as policies, leave, and compensation.
• Offboarding: Prepare necessary paperwork for the offboarding process.
• Reporting: Maintain and administer employee files digitally using BambooHR and oversee internal HR databases.
• Miscellaneous Tasks: Handle travel arrangements, maintain medical insurance documents, deliver mail and documents, and coordinate office repairs.

• Graduate degree or diploma in HR (Optional).
• 0-1 years of experience in HR functions and administrative roles.
• Proficient in Microsoft Office and strong communication skills in English.
• Highly organized, motivated, and able to work independently in a fast-paced environment.

• Manage and oversee administrative operations.
• Optimize office workflows for efficiency.
• Ensure compliance with company policies.
• Foster effective communication between teams.
• Contribute to achieving organizational excellence.

• CRM & Data Stewardship: Maintain and audit our CRM (Salesforce) to ensure lead data, account ownership, and contact details are pristine.
• Sales Enablement: Help prepare customer-facing materials, including slide decks, case studies, and technical whitepapers tailored to specific industries such as Mining, Oil & Gas, or Manufacturing.
• Administrative Support: Assist with drafting sales quotes, NDAs, and basic service agreements.
• Pipeline Management: Support Sales Managers in tracking deal progress and ensuring all leads are followed up.
• Market Intelligence: Conduct research on industry trends and competitor movements to refine our value proposition.
• Customer Experience: Act as a bridge between Sales and Customer Success to ensure smooth handoffs once a solution is sold.

• Education: You are a student or recent graduate in Business, Marketing, Finance, or a related field.
• Languages: You are fluent in both Arabic and English.
• The Mission Matters: Motivated by the idea of working for a company that saves lives.
• Tech Savvy: Comfortable with Excel and learning CRM tools.
• Detail Obsessed: You notice details others miss and take pride in “clean” data.
• Humble, Hungry, and Smart: Eager to learn and willing to assist the team with various tasks.

• Direct mentorship from seasoned sales leaders.
• Hands-on experience with industry-standard sales technology.
• A deep understanding of the “Safety-as-a-Service” business model.
• A chance to contribute to our 40-year legacy of innovation.

• Receive and sort documents from CSD officers based on seriality including canceled pick slips, gate passes, invoices, and credit notes.
• Attach RTV's with corresponding credit notes and provide weekly copies to sales and accounting teams.
• Update receipt invoices in the JDE system (Invoice control application).
• Securely store all paperwork in designated places.
• Manage requests for file access and keep logs of borrowed documents.
• Follow confidentiality policies to protect sensitive data and information.

• Strategic Office Operations & Administration: Oversee comprehensive administrative operations, develop and implement strategic office management policies, ensure compliance with regulations, and supervise office events.
• Executive Administration & Strategic Support: Provide strategic administrative support to senior leadership, manage executive schedules, and develop management reports.
• Leadership, Team Development & Organizational Culture: Mentor administrative teams, conduct performance evaluations, and foster an inclusive team environment.
• Strategic Communications & Records Management: Develop internal communications, maintain records management systems, and partner on onboarding initiatives.
• Strategic Leadership & Organizational Transformation: Identify and lead process improvements, represent the organization with professionalism, and champion change management.

• Developer Coordination:
  • Manage developer exceptions (discounts, unit availability, payment acknowledgements, etc.)
  • Coordinate site visits.
  • Arrange developer requirements from the sales team (client documents, bank approvals, etc.)
  • Responsible for Developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and responsible for monthly revenue reporting against targets.
  • Coordinate with Sales Development / Developers in Riyadh for all developer-related issues.
  • Communicate essential project updates and policy changes to the Jeddah team.
  • Act as a bridge between the Riyadh and Jeddah sales teams.
  • Track and report lead activities with recommended actions.
• Sales Team Support:
  • Equip the sales team with necessary project and developer information.
  • Resolve queries related to projects, inventory, and pricing.
  • Assist in communication between Developers and support teams.
  • Manage documentation and contract drafting.
  • Propose enhancements to improve sales process efficiency.

• Bachelor's degree in business administration or a related field.
• Minimum of 3 years' experience in Operations, Documentation, or Customer Services.
• Previous experience with CRM software, preferably Salesforce.
• Strong Operations Management Skills and proficiency in MS Excel.

• High-performance and fast-paced work environment.
• Comprehensive health insurance.
• Rewards and recognition programs.
• Opportunities for learning and development.

Join Hilton as a Sales Coordinator!

As a Sales Coordinator, you will play a crucial role in supporting our Sales team from various perspectives including administrative tasks, customer service, and sales lead development. You will be essential in driving our business forward by developing future and repeat business.

Key Responsibilities:

• Identify new contacts and develop sales leads.
• Understand hotel amenities, packages, and promotions.
• Generate sales leads and contact potential clients.
• Produce quotations and written confirmations for clients.
• Prepare accurate reports for the Sales Director and senior management.
• Monitor customer satisfaction and resolve issues to ensure ongoing business.
• Arrange and conduct hotel tours for potential clients.

Requirements:

• Excellent communication skills.
• High proficiency in IT including Excel, PowerPoint, and Word.
• Proactive approach to meeting deadlines and targets.
• Strong organizational and administration skills.

Preferred Qualifications:

• Previous experience in a sales role.
• Relevant degree in sales or business.

Hilton is dedicated to providing exceptional guest experiences and offers a robust working culture for its team members. Join us to become part of our mission to fill the earth with light and warmth of hospitality.

• Manage complex calendars balancing professional and personal commitments
• Coordinate appointments and reservations
• Handle personal correspondence and communications
• Research and book travel arrangements
• Manage household service coordination
• Process bills and expense tracking
• Organize digital and physical documents
• Coordinate special occasions and gift management
• Handle online purchases and returns
• Manage subscription services
• Screen calls and messages
• Prepare itineraries and briefing documents
• Coordinate with other staff or service providers
• Manage personal projects
• Maintain contact lists
• Handle confidential personal matters

• Minimum two years as a personal or executive assistant
• Exceptional trustworthiness and discretion
• Superior organizational and planning capabilities
• Outstanding written and verbal communication
• Resourcefulness and problem-solving skills
• Cultural sensitivity and interpersonal finesse
• Flexibility to accommodate varying schedules and urgent requests
• Patience and positive attitude
• Tech proficiency across various platforms

• Manage incoming and outgoing correspondence
• Prepare and type complex reports and correspondence
• Maintain office supplies and equipment
• Greet internal and external customers professionally
• Scheduling meetings and recording minutes
• Handle Guest satisfaction scores and VIP guests

• Saudi nationality
• Strong organizational and multitasking skills
• Driving license and car ownership
• Excellent communication skills in English
• Typing speed of 60 wpm
• Able to transcribe from handwritten notes

• Complex diary and inbox management across multiple time zones
• Managing priorities and workflows as gatekeeper for Partners
• Liaising directly with clients, internal stakeholders, and external counsel
• Preparing, formatting, and proofreading legal and transactional documents
• Managing billing, invoicing, work in progress, and matter administration
• Support business development activities including presentations and pitches
• Coordinating travel, meetings, and logistics, often at short notice
• Ensuring matters are managed according to firm protocols

• Proven experience as a Legal PA in a global or top-tier international law firm
• Experience supporting Partners rather than large Associate pools
• Strong exposure to billing and invoicing
• Highly organized, proactive, and commercially aware
• Confident communication skills to manage senior stakeholders
• Professional demeanor, discretion, and calm under pressure

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.