وظائف السكرتارية في السعودية

Join Ibix Global Tech as an Executive Assistant!
We are seeking a proactive and detail-oriented Executive Assistant (Female) to support our Business Director. This is a unique opportunity to immerse yourself in business operations, strategy, and executive leadership support within a globally recognized IT company.

Responsibilities:

• Implement strategies and operational plans.
• Provide executive support to the Business Director including management of calendar, travel, meetings, and follow-ups.
• Attend meetings, taking minutes, tracking action items, and ensuring timely completion of tasks.
• Coordinate with various departments to monitor deliverables and KPIs.
• Prepare presentations, reports, and manage project documentation effectively.
• Facilitate internal communications between the Director and team members.
• Participate in strategic discussions and assist in business planning and reporting.

Requirements:

• 6 months to 1 year of experience in executive support or operations.
• Bachelor’s degree in IT related fields such as computer science, network engineering, cybersecurity, or artificial intelligence.
• Fresh graduates from IT fields are encouraged to apply.
• Fluency in English is required; Arabic is a plus.
• Proficiency in Microsoft Office, Google Workspace, and project management tools like Trello or Notion.
• Strong organizational, communication, and multitasking skills.
• Willingness to travel internationally as needed (100%).

Growth Opportunities:

• Occasional global travel for meetings, workshops, and business events.
• Collaborate with international teams for hands-on experience in global operations.
• Comprehensive training and professional growth.

Join Our Team as an Executive Secretary

We are seeking a detail-oriented and organized Executive Secretary to support senior leadership at NOK Human Capital. Located in Dammam, our esteemed client is part of a diversified business group involved in real estate, infrastructure, and investments. This is your opportunity to work in a dynamic environment where operational efficiency and excellence are valued.

Job Summary
The Executive Secretary will provide high-level administrative and personal assistant support, overseeing calendar management, complex travel arrangements, and meeting coordination. Your proficiency in Microsoft Office will be crucial as you prepare reports and presentations, ensuring operations run smoothly for our executives.

Key Responsibilities

• Manage executive calendars: scheduling, rescheduling, and prioritizing meetings across time zones; preparing briefs and agendas.
• Coordinate end-to-end travel including flights, visas, accommodation, ground transport, and detailed itineraries.
• Serve as the primary contact between executives and stakeholders; screening calls and correspondence.
• Prepare, format, and proofread reports and presentations using Microsoft tools.
• Track action items, deadlines, and ensure timely execution of tasks.
• Organize logistics for board and leadership meetings.
• Maintain confidential files and documents meticulously.
• Assist with general PA tasks including expenses and document processing.

Key Requirements

• Fluent in English (spoken and written).
• Proficiency in Microsoft Office Suite.
• Demonstrable experience in executive support roles with calendar management skills.
• Experience in domestic and international travel arrangements.
• Strong report drafting and formatting abilities.

Preferred Qualifications

• 2–5 years of experience supporting C-level executives.
• Excellent writing and presentation skills.
• Integrity and discretion in managing sensitive information.
• Familiarity with Arabic is an advantage.
• Experience with video conferencing tools.

Join us in pioneering breakthroughs in healthcare.
Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

About the role:
As an Executive Assistant, you will be pivotal in assisting the Management by managing communications with employees, suppliers, and clients. Your responsibilities include but are not limited to:

• Preparing presentations for management and key employees as required.
• Supporting Management with travel arrangements, hotel bookings, and expense claims.
• Carrying out secretarial and office work, managing meetings, and maintaining Management’s calendar.
• Preparing for board meetings and supporting in the preparation of financial reports.
• Maintaining an internal filing system for the Management office.
• Managing the *** calendar to prioritize commitments and resolve conflicts.

Your expertise and Qualifications:

• Bachelor’s degree in business administration or related field
• Saudi national
• 5-9 years of experience in a similar role, with previous experience as an executive assistant
• Excellent command in English (written and spoken)
• Strong technical and interpersonal skills
• Ability to work under pressure with multitasking and self-motivation

Who we are:
We are a team of more than 73,000 dedicated Healthineers across 70 countries, pushing the boundaries in medical technology to improve patient care worldwide. Join us and be part of our mission to create a healthier future for everyone.

Join the dynamic team at Centro Waha as a Sales Coordinator!
We are currently seeking passionate and dynamic sales professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

Key Responsibilities:

• Handle all administrative requirements of the sales office.
• Maintain an organized, systematic, and updated filing system for easy accessibility of required data.
• Prepare and type sales team’s offer letters and update the sales database system.
• Compose letters, memos, faxes, and other correspondence on behalf of the Director of Sales and other executives.
• Manage incoming calls and guest inquiries in the absence of the sales team.
• Ensure timely completion and submission of the sales month-end report.
• Maintain effective communication with various administrative demands.
• Ensure all equipment used is in proper working order.

Skills and Qualifications:

• Ideally possess a college diploma and relevant previous work experience.
• Good computer skills and perfect command of English. Any additional language skills are an asset.
• Courteous, discreet, and capable of high confidentiality.
• Self-motivated with a positive attitude and a great team player.
• Ability to work under pressure in a fast-paced environment.

Competencies:

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Supervising People
• Customer Focus
• Teamwork
• Drive for Results