Join Our Team as an Administrative Assistant!We are PIS Walls and Floors, a leading supplier and installer of carpets and wallcoverings for commercial projects across the Middle East. With over 30 years of experience, we pride ourselves on quality, service, and long-standing relationships with designers, contractors, and institutions.
Responsibilities:- Managing and organizing customer data and records
- Assisting the sales team with follow-ups, meetings, and scheduling
- Preparing and sending quotations and extracting BOQs
- Communicating with our factories for pricing, quantities, and placing orders
- Managing contacts, tracking communication, and ensuring timely follow-ups
- Preparing and maintaining project files, quotations, and documentation
- Following up with clients on sample approvals, project updates, and pending decisions
- Tracking ongoing project timelines and reminding the team of deadlines or follow-ups
- Helping schedule meetings, showroom visits, and internal team check-ins
- Organizing and filing purchase orders, delivery notes, and invoices
- Providing administrative support for tenders, submittals, and proposals
- Preparing summary reports on inquiries, quotations, or sales follow-ups
Ideal Candidate:- Strong communication and coordination skills
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Fluent in English (written and spoken); Arabic is a plus
- Organized, responsible, and eager to learn
- Experience in a similar administrative or sales support role is a plus
- Able to manage multiple tasks and deadlines effectively
- Works well under pressure in a fast-paced environment
- 13 years of experience in administration or sales coordination
- Background in interior design, architecture, or procurement is a plus
- Knowledge of ERP system is a bonus
This is a full-time, in-office position with standard working hours from 900 AM to 500 PM Sunday to Thursday (Saturday 900 AM to 100 PM) based in our Riyadh office. If you’re proactive, reliable, and ready to work in a dynamic environment, we’d love to hear from you!
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