Secretary Jobs in Makkah

• Provide administrative support to the General Manager including confidential matters to ensure smooth operation of the executive office.
• Compose and prepare routine correspondence and review incoming mail prioritizing for the General Manager.
• Maintain and organize calendar, meetings, and business trips for the General Manager.
• Attend meetings to record minutes and follow up on action items.
• Establish and maintain filing systems and database of business contacts.

• College diploma in secretarial training with relevant previous experience.
• Fluency in both written and spoken English.
• Sufficient typing skills with a minimum of 60wpm accurately.

• Courteous and able to work with minimal supervision.
• Discreet with high confidentiality levels.
• Outgoing, proactive and able to work under pressure.

• Assist the GCC CEO and collaborate with the General Manager and HR Director of Saudi Arabia.
• Handle administrative activities including screening calls, managing correspondence, and scheduling appointments.
• Coordinate travel and accommodation for the GCC team.
• Manage logistics for onboarding new employees.
• Lead negotiations with service providers for daily operational needs.

• Minimum 5 years of experience in a similar role.
• University degree or equivalent.
• Fluency in Arabic and English.
• Occasional travel within Saudi Arabia and the GCC.

• Competitive salary.
• Career advancement opportunities.
• Dynamic work environment.

• Initiate and process employment requisitions, develop and edit departmental job descriptions, vacancy announcements, and position advertisements in consultation with the Director of Human Resources / Human Resources Manager.
• Develop and maintain confidential departmental employee files, documents, and databases.
• Coordinate the employee recruitment process, ensuring search documentation is accurate and complete.
• Coordinate employee relation functions and monitor performance appraisals.
• Prepare and complete monthly Human Resources reports and other statistical reports required by management.
• Conduct departmental training and oversee Human Resources Orientation for new hires.

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Supervising People
• Customer Focus
• Teamwork
• Adaptability

• Handle all administrative requirements of the sales office.
• Maintain an organized and systematic filing system for easy accessibility to required data.
• Prepare and type sales team’s offer letters, maintaining an updated sales database.
• Compose communications on behalf of the Director of Sales and other executives.
• Manage all incoming calls and guest inquiries, ensuring prompt follow-up.
• Ensure timely submission of the sales month-end report.
• Communicate effectively at all levels within the organization.

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Teamwork and Adaptability
• Customer Focus and Drive for Results

• Ensure continuous access to electronic resources, including databases and e-journals.
• Monitor access and resolve technical issues related to electronic resources.
• Develop relationships with vendors to ensure optimal performance and timely resource access.
• Maintain accurate metadata for library resources.
• Perform cataloging and classification of library materials.
• Manage the A-Z database list and monitor remote access services.
• Provide user support and training on electronic resource usage.
• Collaborate with team members to assess electronic resource needs and user satisfaction.
• Stay updated on trends in electronic resources management.

• A Master's degree in Library and Information Science (MLIS) or a related field.
• 3+ years' experience in E-Resources Management within an Academic or Research Library setting.

• Strong technical skills related to library systems.
• Attention to detail and commitment to staying current in library technology.
• Excellent communication and teamwork skills.
• A strong user focus and service orientation.

• Assist in managing various HR functions to support the staff and ensure compliance with company policies.
• Provide exceptional support to employees and encourage a culture of continuous improvement.
• Collaborate with team members to develop and implement strategies that enhance employee engagement and satisfaction.

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments for optimal time management.
• Prepare, proofread, and format reports, presentations, and correspondence.
• Serve as the primary point of contact between the CEO’s office and internal teams, partners, and stakeholders.
• Coordinate agendas for executive meetings, take clear minutes, and follow up on action items.
• Support planning and execution of Board of Directors meetings, preparing documents, and maintaining records.
• Handle confidential information with discretion and professionalism.
• Assist with research, data collection, and preparing briefing notes for strategic decision-making.
• Track key initiatives led by the CEO’s office, ensuring effective communication of updates.
• Perform additional administrative tasks as needed to support the CEO.

• Bachelor’s degree in Business Administration, Management, Education, or a related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and ability to handle confidential matters.
• Proficiency in Microsoft Office.
• Proactive problem-solving skills.

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.

• Recruitment & Onboarding:
  • Assist in sourcing candidates and scheduling interviews.
  • Support onboarding processes including document collection and training coordination.
  • Maintain and update employee records in the HR system.
• Employee Relations & Support:
  • Act as a point of contact for employee inquiries regarding HR policies and benefits.
  • Assist in handling employee grievances and escalate issues when necessary.
  • Organize employee engagement activities and wellness programs.
• HR Administration & Compliance:
  • Ensure compliance with labor laws and company regulations in HR policies and procedures.
  • Assist in payroll processing, leave requests, and benefits administration.
  • Prepare HR reports and maintain employee files.
• Performance & Training Support:
  • Coordinate training sessions and track employee development plans.
  • Support the performance appraisal processes.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• No working experience in the last 6 months.

• Identify new contacts, develop sales leads, and respond to sales opportunities to maximize revenue.
• Understand hotel amenities, packages, and promotions thoroughly.
• Generate and develop sales leads while building strong business relationships with potential clients.
• Produce accurate quotations and written confirmations for clients.
• Prepare timely reports for the Sales Director and senior management regarding appointments, calls, and business leads.
• Monitor customer satisfaction and resolve outstanding issues to ensure future business.
• Conduct hotel show rounds for prospective clients.

• Previous experience in a sales role.
• Relevant degree in a sales or business discipline.

• Providing administrative assistance and managing office equipment and supplies.
• Maintaining high standards of customer service.
• Supporting various office administration functions.
• Creating a welcoming and efficient environment for both staff and customers.

• Excellent communication and customer service skills.
• Experience in administrative assistance and office administration.
• Proficiency with office equipment.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Previous experience in the food industry is a plus.
• A Bachelor's degree in Business Administration or a related field.

• Coordinate and manage the entire tender submission process (government and private sector).
• Review tender documents, technical specifications, and commercial requirements.
• Collaborate with the sales, logistics, and technical teams to prepare complete proposals.
• Maintain tender trackers, timelines, and submission schedules.
• Liaise with suppliers and principals for quotations and technical support.
• Ensure compliance with all regulatory and internal company requirements.
• Support the sales team in documentation, follow-ups, and customer communication.

• Coordinate and communicate with sales representatives across the city
• Manage samples, paperwork, and orders efficiently
• Support daily sales operations and ensure smooth execution

• Fresh graduate or up to 1 year of experience
• Bachelor’s degree in Business Administration, Marketing, or a related field
• Valid driving license (mandatory)
• Ready to join immediately

• Provide technical support for hardware, software, and network systems.
• Troubleshoot IT issues and ensure smooth daily operations.
• Manage office documentation, correspondence, and administrative tasks.
• Support internal teams with IT-related needs and office coordination.
• Maintain confidentiality and ensure efficient office workflow.

• Fresh graduate or up to 1 year of experience.
• Bachelor’s degree in IT Support or a related field.
• Strong IT support and troubleshooting skills.
• Good communication and organizational skills.
• Ready to join immediately.

• Provide high level support to a small group of Partners and Executives
• Organise and manage comprehensive diaries, travel and accommodation
• Screen emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas and papers
• Coordinate client events, internal and external, as required within MENA

• The demonstrated ability to build relationships with internal and external stakeholders
• Exceptional written and verbal communication skills
• Intermediate in the use of Microsoft Office suites
• Excellent attention to detail and ability to multi-task
• Strong communication skills including telephone manner and interpersonal skills
• A strong team member with an ability to work across multiple teams
• Experience in a professional services environment is highly regarded.

• Accurately input data from various sources into computer systems and databases.
• Verify data for accuracy and completeness, correcting any errors or inconsistencies.
• Maintain and update databases and records regularly.
• Prepare and sort documents for data entry.
• Scan documents and upload them to the system as needed.
• Generate reports and retrieve data as requested by various departments.
• Ensure confidentiality of sensitive information.
• Adhere to data entry procedures and company policies.
• Assist with organizing and filing documents, both physical and digital.
• Communicate with other departments to clarify data-related issues.

• High school diploma or equivalent; a degree in a related field is a plus.
• Proven experience as a Data Entry Clerk or similar administrative role.
• Fast and accurate typing skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with data entry software and ERP systems is a plus.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Good in English (written and spoken).

Administrative Manager (for women)
6 days of work
1 day off
21 days of annual leave according to the Labor Office system
The contract is for a limited duration, for one year
—
- A scientific qualification of no less than a bachelor's degree (related specialty)
- Flexibility in dealing and politeness.
- Administrative experience in the medical field
(Work in Mecca)

• Administrative Support: Manage executive calendars, schedule meetings, and coordinate international and local travel arrangements.
• Communication Management: Draft, review, and manage correspondence, reports, and presentations on behalf of executives.
• Meeting Coordination: Prepare agendas, record minutes, and ensure timely follow-up on action items.
• Information Handling: Maintain confidentiality of sensitive business and financial information.
• Project Assistance: Support ongoing projects, research, and cross-functional initiatives as directed by senior leadership.
• Relationship Management: Liaise with internal teams, clients, and external stakeholders to support executive objectives.
• Operational Efficiency: Proactively identify ways to improve workflows, scheduling, and reporting processes.

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• Minimum 3–5 years of experience as an Executive Assistant, Administrative Officer, or similar role.
• Strong written and verbal communication skills in English (Arabic proficiency is a plus).
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Ability to work with discretion, professionalism, and cultural awareness in a global context.
• Strong organizational, problem-solving, and time-management abilities.