Secretary Jobs in Makkah

Join TÜV SÜD as a Sales Coordinator!
As a part of our team, you will prepare offers, tenders, and all applicable documentation in line with our company standards. You will follow up on offers until orders are secured while collaborating with the sales team to identify new business opportunities to drive our revenue growth.

Responsibilities:

• Develop and maintain strong relationships with key clients, understanding their business needs to provide tailored solutions.
• Conduct market research to identify selling possibilities and evaluate customer needs.
• Actively seek out new sales opportunities through cold calling, networking, and social media.
• Maintain an up-to-date quotation tracker and ensure sharing of relevant information.
• Prepare regular reports on sales performance, key account metrics, and market trends.
• Support operational and management jobs by creating and closing PR / PO.

Skills Required:

• 1 to 3 years of experience in sales and support coordination.
• Strong interpersonal skills and customer focus.
• Fluency in English with excellent communication skills.
• Knowledge of MS Office applications (Word, Excel, Outlook, etc.).

Join Our Team as a Human Resources Coordinator!

At Radisson Hotel Group, we're proud to be one of the world's largest hotel groups with a mission to create exceptional experiences and memorable moments every day. We are currently seeking a passionate and enthusiastic Human Resources Coordinator to join our vibrant team at Vivid Jeddah Hotel, a valued member of Radisson Individuals.

About the Role:
As a Human Resources Coordinator, you'll be integral to the success of our HR team. Your key responsibilities will include:

• Supporting the smooth running of the HR Department to the highest levels.
• Maximizing guest service and enhancing team experience through effective problem resolution.
• Taking ownership of tasks and responsibilities, ensuring timely and professional execution.
• Collaborating to meet hotel initiatives and targets while controlling costs and productivity.
• Building effective relationships that promote our company culture and values.
• Ensuring compliance with legislation and conducting due diligence for internal and external audits.

Qualifications:
We're looking for individuals with a hands-on approach and a commitment to exceptional guest service. Prior experience in HR is beneficial but not essential. A passion for the hospitality industry and the ability to deliver creative solutions are key attributes for success in this role.

Why Join Us?
Joining Radisson Hotel Group means becoming part of a team that celebrates diversity, fosters a sense of belonging, and encourages personal and professional growth. Here, your ideas and passion matter—we empower you to make a difference in hospitality and within your community. Additionally, you’ll enjoy exclusive global benefits and local perks tailored to your experience.

If you're ready to bring your talent, energy, and passion to Radisson Hotel Group, we invite you to apply and let’s make every moment matter together!

Join Our Team as a Human Resources Coordinator!
As a vital member of the HR department at M Hotel Al Dana Makkah, you will support daily operations and initiatives, ensuring smooth HR functions. Your expertise in coordination will aid in providing effective administrative support.

Key Responsibilities:

• Assist in recruitment processes including job postings and candidate communication.
• Coordinate onboarding processes for new team members.
• Maintain accurate HR records and files.
• Respond to inquiries about HR policies and procedures.
• Assist in benefits administration and inquiries.
• Coordinate training and development programs, including logistics.
• Support resolution of employee relations issues.
• Prepare and distribute HR communications.
• Assist in the preparation of HR reports and data analysis.
• Organize HR events and activities.
• Collaborate with team members to support HR initiatives.
• Ensure adherence to safety and environmental policies.

Join Bayut KSA as a Human Resources Coordinator!
As the leading property portal in the Kingdom, Bayut is dedicated to connecting millions of users with their ideal homes. With a commitment to providing the best online search experience, we are seeking a skilled Human Resources Coordinator to assist our HR department in various critical functions.

Key Responsibilities:

• Recruitment & Onboarding:
  • Assist in sourcing candidates and scheduling interviews.
  • Support the onboarding process, including document collection, orientation, and training coordination.
  • Maintain and update employee records in the HR system.
• Employee Relations & Support:
  • Act as a point of contact for employee inquiries regarding HR policies and benefits.
  • Assist in handling employee grievances and escalating issues when necessary.
  • Organize employee engagement activities and wellness programs.
• HR Administration & Compliance:
  • Ensure HR policies and procedures comply with labor laws and company regulations.
  • Assist in processing payroll, leave requests, and benefits administration.
  • Prepare HR reports, track attendance, and maintain employee files.
• Performance & Training Support:
  • Coordinate training sessions and track employee development plans.
  • Support performance appraisal processes and feedback collection.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• Must have no working experience for the last 6 months.

Bayut is an equal-opportunity employer, celebrating diversity and commitment to creating an inclusive environment for all employees.

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

Join M Hotel Al Dana Makkah as a Telephone Operator!
As a Telephone Operator, you will be the first point of contact for our guests, providing a professional and customer-focused response. Your role is essential in creating memorable experiences during their stay.

Key Responsibilities:

• Receive Guest calls warmly and professionally.
• Communicate effectively with relevant departments to ensure seamless service.
• Address queries politely, consistently exceeding expectations.
• Greet guests by name during calls, adhering to our standards.
• Maintain updated knowledge of hotel services and local offerings.
• Utilize the Opera Guest profile system to enhance guest interactions.
• Manage long-distance call vouchers and maintain accurate call records.
• Ensure prompt and efficient guest wake-up calls.
• Operate the switchboard efficiently for internal and external calls.
• Take messages for guests and management as per standards.
• Comply with environmental, health, and safety standards.

About M Hotel Al Dana Makkah:
M Hotel Al Dana Makkah is a four-star hotel located in Makkah, offering an ideal base for both leisure and business travelers. With a contemporary design featuring 611 spacious rooms, the hotel provides exemplary comfort and convenience, along with various dining options, 24-hour room service, and free WiFi.
Join us and be a part of an exceptional hospitality experience!

Join Our Team!
We are seeking a dedicated and experienced Executive Assistant to support the Managing Director at Hapag-Lloyd AG in Jiddah, Makkah, Saudi Arabia. This role is critical to enhancing the effectiveness and efficiency of our office operations.

Overall Job Purpose:
The Executive Assistant will assist in managing daily workflows and administrative tasks while maintaining a professional demeanor that fosters trust and confidentiality. You will be a proactive participant in a dynamic environment, showcasing your ability to prioritize and manage multiple tasks with ease.

Key Responsibilities:

• Executive Support: Act as a trusted partner and first point of contact for internal and external stakeholders.
• Manage the Managing Director's calendar and coordinate meetings.
• Prepare necessary documents for meetings, including reports and presentations.
• Organize travel logistics and schedule.
• Provide secretarial support and coordinate communication with key stakeholders.

Qualifications:

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant or similar role; experience in shipping or logistics preferred.
• Fluency in English, both written and spoken.
• Advanced skills in PowerPoint and Excel.

Soft Skills:

• Excellent organizational and time management skills.
• Proficient communication skills.
• Strong interpersonal skills for building relationships.
• Problem-solving abilities and attention to detail.
• Confidentiality and trustworthiness are crucial.
• Ability to adapt to changing priorities effectively.

Join Our Dynamic Team as a Human Resources Coordinator!

At Marriott International, we are dedicated to providing equal opportunities and fostering an inclusive culture. We are seeking a Human Resources Coordinator to join our team in Mecca, Makkah, Saudi Arabia.

Role Overview:
The Human Resources Coordinator is responsible for creating and maintaining filing systems, handling office correspondence, and assisting candidates with application procedures. This role involves maintaining confidentiality, answering inquiries from employees regarding HR policies, and ensuring a positive and organized environment within the HR department.

Key Responsibilities:

• Create and maintain filing systems for employee records.
• Assist with new employee personnel files and application procedures.
• Respond to employee inquiries about HR programs and policies.
• Maintain confidentiality and security of employee records.
• Prepare and route office correspondence as needed.
• Support management in addressing employee relations issues.

Qualifications:
Applicants should have at least a high school diploma or equivalent and a minimum of 1 year of related work experience. No supervisory experience is necessary, and all candidates must be Saudi nationals.

At Marriott, we believe our associates are our greatest asset, and we are committed to providing them with opportunities for personal growth and professional development. Join us and be part of a diverse team that values culture, talent, and unique experiences!

Join Our Team as an Office Manager!
At Petromin Corporation, we are dedicated to fostering a transformative mobility experience for our employees and clients. As an Office Manager, you will play a vital role in supporting our CEO and managing the essential communication required for our operations.

About the Role:
In this position, you will provide high-level administrative support to the CEO, including:

• Managing communication both internally and externally related to the CEO's office.
• Handling phone calls, emails, and other communications professionally.
• Preparing correspondence, reports, and presentations.
• Organizing the CEO's calendar, meetings, and travel arrangements.
• Conducting research and booking necessary travel services.
• Building relationships with key stakeholders to ensure smooth operations.

Qualifications:
The ideal candidate will have:

• Bachelor’s degree in Business Administration.
• Minimum of 2 years’ experience in a similar role.
• Excellent communication skills in both English and Arabic.
• Proficiency in MS Office.
• Strong organizational skills with perfect follow-up abilities.

What We Offer:
As part of our team, you can expect:

• An internationally recognized company culture.
• Flat hierarchy and a competitive compensation package.
• 22 days of annual leave plus public holidays.
• Life insurance and opportunities for personal and professional growth.

Join Us:
We encourage applications from all individuals, but preference will be given to Saudi nationals. Let’s innovate the future of mobility solutions together!

About the Job
The Office Manager at Al Tamimi & Company plays a crucial role in ensuring smooth and efficient office operations. Reporting directly to the Director of Administration and the Head of Office, this professional is responsible for a wide range of administrative duties, focusing on enhancing the firm's strategic objectives and vision.

Key Responsibilities:

• Oversee daily office operations, ensuring effective management of workstations, supplies, and facilities.
• Coordinate communication and interface with internal and external stakeholders.
• Ensure compliance with company policies, including environmental sustainability efforts.
• Supervise and train office staff to provide excellent customer service.
• Manage event preparations and assist in HR-related tasks throughout the employee lifecycle.
• Monitor compliance with legal and regulatory standards affecting office operations.

Requirements:

• Minimum of 3 years of management or senior administrative experience in a corporate environment.
• Proven ability to manage complex administrative challenges and work under pressure.
• Strong IT skills and experience with document management systems.
• Effective interpersonal and communication skills in English; Arabic is a plus.
• Demonstrated leadership and teamwork capabilities.

Al Tamimi & Company is committed to promoting diversity and creating an inclusive workplace. We welcome applications from candidates with different backgrounds, including those with disabilities.

Job Title: Executive Secretary

Location: Akaleel Tourism Hospitality Company

Job Objective
Organizing administrative and office tasks, coordinating schedules, appointments, and meetings, and providing the necessary administrative support to ensure the workflow runs efficiently and professionally, reflecting a prestigious image of the company and aligning with its nature of work in the tourism hospitality sector.

Tasks and Responsibilities

• Welcome visitors and clients politely and represent the company professionally.
• Organize meeting schedules and appointments and remind the manager of them.
• Prepare and arrange files, reports, letters, and official correspondence.
• Answer phone calls and emails and forward them to the concerned parties.
• Archive files and paper and electronic documents in an organized and easily accessible manner.
• Coordinate reservations and transportation in case of guests or company events.
• Coordinate with different departments within the company to facilitate the flow of information and decisions.
• Manage office supplies and track inventory and purchase requests.
• Contribute to organizing events, meetings, and workshops.

Required Skills and Qualifications

• A diploma or bachelor's degree in management or a related field (preferred).
• At least one year of experience in secretarial or administrative work.
• Proficient in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• High organizational skills and ability to multitask and manage time.
• Politeness in conversation and excellent communication skills.
• Commitment to confidentiality and ability to work under pressure.
• Fluent in Arabic, spoken and written, and proficiency in English is preferred.

Desired Personal Attributes

• Professionalism in appearance and behavior.
• A polite and cheerful personality that reflects the spirit of hospitality.
• Quick learner and initiative.
• Attention to detail and precision.

Job Benefits:

• Competitive monthly salary.
• Professional working environment within the hospitality and tourism sector.
• Opportunities for professional development and growth.

Join Our Team as a Human Resources Coordinator at Marriott International!

As a key player in our Human Resources team, you will create and maintain essential filing systems and office correspondence.

Responsibilities include:

• Create and maintain filing systems.
• Distribute and route mail.
• Order and track office supplies.
• Assist candidates with application procedures.
• Maintain confidentiality of employee records.

We value your ability to develop positive relationships and respond to employee concerns effectively. If you are ready to contribute to a world-class hospitality environment, we want you on our team!

Join us at Courtyard where you can excel in your role and be part of a global team that celebrates diversity and inclusion.

Join The Grandeur Co. as a Secretary!
We are seeking a dedicated Secretary to provide high-level administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for the smooth and efficient management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

Skills Required:

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.