Secretary Jobs in Makkah

Join Meras International Investment Company as a Human Resources Coordinator!
We are dedicated to attracting the best Saudi talents while promoting inclusivity for individuals with special needs throughout our diverse work fields.

Key Responsibilities:

• Serve as the primary point of contact for employees, addressing inquiries related to work policies, attendance, and vacations.
• Communicate directly with employees regarding new policies or changes affecting their work.
• Ensure compliance with safety and quality regulations throughout the department to safeguard employees and uphold environmental standards.
• Prepare regular reports related to human resources performance, including attendance statistics, leave reports, and performance data.
• Assist in developing and improving human resources policies and procedures.

Required Skills:

• Ability to prioritize tasks effectively.
• Strong communication skills with employees and management, both verbal and written.
• Active listening skills to address employee complaints and provide suitable solutions.
• Build positive relationships across departments.
• Analyze issues and make quick, effective decisions.
• Handle employee conflicts and offer satisfactory resolutions.
• Collaborate with various departments to ensure smooth operations.

Basic Knowledge:

• Ability to work within a team and coordinate efforts with colleagues.
• Understanding of labor laws and regulations related to human resources.
• Basic knowledge of applicant tracking systems.
• Proficiency in various databases and human resources systems.
• Basic knowledge of Microsoft Office and human resources management software.
• Good command of English, both spoken and written.

Qualifications and Experience:

• Bachelor's degree or diploma in Human Resources or equivalent.
• Experience of one year or more.

Join Menasa & Partners FZ-LLC as an Office Manager:
We are seeking a highly organized and proactive Chief of Staff to support our CEO in Eastern Province, Saudi Arabia.

Role Summary:
The Chief of Staff will manage key projects, streamline operations, and ensure effective communication across the organization. This position demands strong coordination, communication, and problem-solving skills.

Key Responsibilities:

• Support the CEO in executing daily tasks and strategic initiatives.
• Track and report on the progress of business goals and projects.
• Manage cross-functional projects to ensure timely delivery and alignment with company strategy.
• Facilitate communication between the CEO, leadership team, and departments.
• Prepare meeting agendas, briefings, and follow up on action items.
• Conduct research and analysis on industry trends and opportunities.
• Improve internal processes to boost efficiency.
• Solve operational issues and ensure smooth day-to-day activities.
• Handle confidential information with discretion.

Qualifications:

• Bachelor's degree in Business, Management, or a related field; MBA is a plus.
• 710 years of senior-level experience, ideally in a multinational or listed company.

Skills & Attributes:

• Strong leadership and communication skills.
• Ability to manage multiple priorities and projects.
• Strategic thinker and effective problem-solver.
• High attention to detail and discretion.
• Proficient in MS Office and project management tools.
• Proactive, adaptable, and team-oriented.

Note: This is a Saudization/KSA National role. Minimum experience of 7 years is required along with a Bachelor’s degree.

Join us today and make a difference in people's lives!

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our new office in Riyad (Saudi Arabia). The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

General Responsibilities:

• Provide office leadership and administrative support to the team.
• Perform a wide variety of administrative support activities, which require handling of business-sensitive and confidential information.
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• In coordination with HR, manage employment contracts through the online portal, and maintain employees' visa/work permits.
• Manage monthly payroll processes in coordination with HR and Finance.
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

Skills And Experience:

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Fluent in both Arabic and English.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary.
• Proven track record of demonstrating knowledge and understanding of compliance topics.

Education:

• Bachelor's degree from an accredited university or college (or a high school diploma).

Valuing Different Backgrounds:
LivaNova values equality and diversity. We are committed to ensuring that our recruitment process is fair, transparent, and free from unlawful discrimination. Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination.

Join Our Team at Raffles Makkah Palace
Raffles Makkah Palace offers exceptional hospitality standards enriched by Arabian values. We are seeking a dedicated Telephone Operator to join our team and ensure an outstanding communication experience for our guests.

Key Responsibilities:

• Manage all incoming and outgoing calls accurately and courteously.
• Maintain smooth internal telecommunications following Raffles Standards.
• Record and control wake-up calls.
• Assist guests with international calls and queries.
• Address guest requests promptly and report any complaints to the Telephone Supervisor.
• Bill call costs appropriately.
• Maintain a clean work environment and adhere to emergency procedures.

Qualifications:

• Excellent written and verbal communication skills in English.
• Ability to work harmoniously in a team and develop rapport with colleagues and guests.
• Calm and courteous demeanor under all circumstances.
• Secondary Education or relevant qualifications in Hotel Management.
• A minimum of 1 year of relevant experience in a four or five-star hotel.

We embrace diversity and inclusion and respect all individuals, focusing solely on skills and qualifications in employment opportunities.

Join M Hotel Al Dana Makkah as a Telephone Operator!
In this pivotal role, you will be the first point of contact for guests calling the hotel, and your professional demeanor will contribute to a positive experience for each of them. Your responsibilities will include:

• Receiving guest calls warmly and professionally to foster a friendly interaction.
• Communicating effectively with all departments to ensure seamless service delivery.
• Addressing queries with politeness and always exceeding guest expectations.
• Greeting guests by name upon their calls.
• Maintaining up-to-date knowledge of hotel services and local offerings.
• Utilizing the Opera Guest profile system to enhance guest interaction.
• Managing and accurately recording long-distance call vouchers.
• Delivering prompt wake-up calls and maintaining the switchboard for efficient call transferring.
• Taking messages for guests and management while adhering to established standards.
• Following environmental, health, and safety standards as per company policies.

We look forward to your contributions to our team and helping create memorable experiences for our guests!

Job Purpose:
To work on internal audit activities related to information technology within the center, maintaining compliance with security policies and regulations, assessing information technology risks, and ensuring that IT controls comply with policies and regulatory requirements.

Key Responsibilities:

• Develop and implement an internal audit management strategy for information technology in alignment with the center's strategy.
• Create an annual IT audit plan that addresses key IT risks and controls, including regulatory requirements and best practices.
• Assess IT-related risks and ensure compliance with IT policies and regulations.
• Conduct IT audits that include evaluating IT governance, system development, data management practices, and reviewing controls and processes for vulnerabilities.
• Plan internal audit tasks and work papers for the audit team.

Qualifications and Experience:

• Bachelor's degree in Information Security, Cybersecurity, Information Technology, Computer Science, or equivalent.
• A minimum of 1 year of experience in a related field.
• Professional certifications such as CIA, CISA, COBIT, CISM are preferred.

About the Role
The Executive Assistant to the Managing Director of Area Saudi Arabia is an experienced and organized professional who plays a crucial role in ensuring the effective operation of the office. This position involves managing the daily workflow of the Managing Director, demonstrating a great attitude and a proactive approach in a dynamic work environment.

Responsibilities

• Provide executive support, maintaining confidentiality and professionalism at all times.
• Manage the MD's calendar, coordinating internal and external meetings.
• Serve as the first point of contact for stakeholders, ensuring timely communication.
• Prepare necessary reports, presentations, and materials for meetings and trips.
• Arrange travel logistics, including flights, accommodations, and transport.
• Organize internal and external meetings, ensuring all requirements are met.
• Assist with office administration tasks such as managing deliveries and welcoming visitors.

Qualifications

• Bachelor’s degree required.
• 5+ years of experience in a similar role, or 3+ years in a commercial role in Shipping or Logistics.
• Fluency in English is essential, both written and spoken.
• Advanced proficiency in PowerPoint and Excel.

Soft Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proactive problem-solving abilities and attention to detail.
• Ability to handle sensitive information discreetly.
• Adaptability to changing priorities and unexpected situations.

About the Role:
The CEO Executive Secretary will provide high-level administrative, organizational, and communication support to the Chief Executive Officer (CEO) of Khereiji Showrooms Company Limited. This role ensures the efficient operation of the Executive Office, allowing the CEO to focus on strategic priorities and business development.

Key Responsibilities:

• Executive Support: Manage the CEO’s calendar, coordinate meetings, handle confidential correspondence, and take meeting minutes.
• Communication Management: Draft and edit communications, ensure prompt responses to inquiries.
• Travel and Event Coordination: Organize travel arrangements and coordinate executive meetings and company events.
• Information & Records Management: Maintain organized and confidential records for the CEO's office.
• Office Administration: Liaise with departments such as HR and Finance, manage office supplies and special projects.

Qualifications:

• Bachelor’s degree in business administration, management, or related field.
• Professional certifications like Executive Assistant Certification or PMP are a plus.

Experience:

• 5+ years as an Executive Secretary or Assistant, preferably for C-level executives.
• Experience in the electrical supply sector is highly desirable.

Skills & Competencies:

• Fluent in English and Arabic, with strong communication skills.
• High professionalism in handling confidential information.
• Excellent organizational and time-management skills.
• Detail-oriented with proficiency in Microsoft Office Suite.
• Ability to multitask and work under pressure.

Working Conditions:
Standard working hours with flexibility for executive scheduling needs.

Join our Team!
We are looking for an Executive Assistant to the General Manager at Four Seasons Hotel Jeddah Corniche. This is an exciting opportunity to be part of our team as we prepare for the grand opening of this luxurious destination.

About the Role:
As the Executive Assistant, you will report directly to the General Manager and be responsible for managing secretarial tasks and coordinating activities within the Executive Office. This includes:

• Handling appointments, transportation, and mail.
• Coordinating VIP guest bookings and experiences.
• Assisting in day-to-day operations and other general affairs as needed.

Additionally, you will be tasked with managing a complex schedule and adapting to shifting priorities. Your role is crucial in maintaining the efficiency of the Executive Office and ensuring smooth operations.

Our Ideal Candidate:
The perfect candidate will possess:

• A solid work ethic and high proficiency in Microsoft Office and Opera.
• A high level of integrity and commitment to quality.
• Cross-cultural sensitivity and a strong orientation towards customer service.
• Fluency in Arabic and English.

It is essential that candidates are eligible to work in Jeddah, Saudi Arabia.

Why Work with Us?
At Four Seasons, we believe in hiring individuals who are committed to excellence and maintaining high standards of service. Joining our team means becoming part of a world-renowned brand recognized for its quality and hospitality.
We look forward to welcoming new talent that shares our values and dedication to creating exceptional experiences.

Join Edelman as an Executive Assistant!
At Edelman, we pride ourselves on being synonymous with trust, and we're on the lookout for a highly organized, proactive, and detail-oriented Executive Assistant to provide essential administrative support to a senior executive.

About the Role
The selected candidate will serve as a trusted partner, managing a wide range of executive-level tasks:

• Manage and maintain executive schedules, including meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring agendas, materials, and follow-up actions are well prepared.
• Handle confidential information with the utmost discretion.
• Draft, review, and manage correspondence, reports, and presentations on behalf of the executive.
• Conduct research and compile information to aid in decision-making and strategic planning.
• Support the admin team in managing governmental portals.
• Assist in special projects and perform other administrative tasks as assigned.

Qualifications
Ideal candidates should possess:

• A Bachelor’s degree.
• 34 years of experience in an Executive Assistant role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• A high level of discretion and professionalism.
• Proficiency with Microsoft Office Suite.
• The ability to work independently and under pressure in a fast-paced environment.

Job Location & Benefits
Location: Riyadh, The Business District Airport Road
Working hours: 900 AM – 600 PM
We offer career development opportunities and a hybrid working module to ensure flexibility and a work-life balance.

Inclusivity
At Edelman, we encourage applicants from diverse backgrounds to apply, regardless of whether their experience aligns perfectly with every qualification.

Join PwC Middle East as an Executive Assistant!
At PwC, we pride ourselves on our ability to create value and build lasting relationships with our clients. We are a leading network of firms operating in 158 countries with over 236000 professionals.

Job Overview:
The Executive Assistant (EA) will provide essential administrative support to Executives, ensuring efficient operations across various functions. This role requires strong organizational skills, flexibility, and a proactive approach to handling multiple tasks.

Key Responsibilities:

• Diary Management: Manage online diaries, schedule appointments, and ensure timely attendance at meetings with necessary documentation.
• Call and Email Management: Handle calls and monitor emails for Executives, taking appropriate actions as necessary.
• Client Relations: Develop and maintain positive working relationships with clients through effective communication.
• Meeting Coordination: Organize internal and external meetings, including managing catering and IT needs.
• Administrative Tasks: Proofread documents, maintain filing systems, and manage contact databases.
• Confidentiality: Exercise discretion and confidentiality in handling sensitive information.

Qualifications:
Demonstrated experience in an administrative role, preferably as an executive assistant, along with excellent communication and organizational skills. Familiarity with real estate management is a plus but not required.

If you are looking to advance your career in a dynamic and supportive environment, apply now to join our team at PwC Middle East!

Join Our Team as a Human Resources Coordinator!
At Marriott International, we’re passionate about better serving the needs of travelers everywhere. We are dedicated to providing a guest experience that goes above and beyond. We are currently looking for a Human Resources Coordinator who will play a key role in supporting our HR team.

Key Responsibilities:

• Create and maintain filing systems and office correspondence.
• Handle phone calls, record messages, and assist walk-in candidates.
• Maintain confidentiality and security of employee records.
• Respond to inquiries from employees regarding HR programs and policies.
• Ensure compliance with company standards and provide support to team members.

Preferred Qualifications:

• High school diploma or *** equivalent.
• At least 1 year of related work experience.
• No supervisory experience required.
• Ability to maintain a professional demeanor.

About Us:
Join us at Courtyard, a part of Marriott International, where you can do your best work, belong to an exceptional team, and grow your career. We are committed to non-discrimination on any protected basis and foster an inclusive culture.

Join Waad Academy as a Librarian!
At Waad Academy, located in Jeddah, we are dedicated to providing exceptional educational experiences for our students. Our commitment to innovation, collaboration, and growth drives our mission.

Role Overview:
As a Librarian, you will be responsible for managing the school's library resources and supporting both students and teachers in their research and information needs. You will promote literacy and lifelong learning by providing access to diverse learning materials and fostering independent inquiry.

Key Responsibilities:

• Manage and catalog library resources, implement policies, and maintain an organized environment.
• Assist students in locating information and recommend age-appropriate reading materials.
• Provide support for curriculum projects and help in preparing teaching materials.
• Oversee digital resources and implement new digital tools.
• Organize events such as book fairs and reading programs to promote library services.

Requirements:

• Completed Bachelor's degree or higher.
• Previous experience in libraries or information centers.
• Familiarity with library technologies and digital resources.
• Knowledge of collection management and cataloging.
• Fluency in Arabic and English.

Benefits:

• Work in an inspiring environment focused on quality education.
• Opportunities for professional growth and development.
• Health insurance and fully paid vacation.
• Annual flights to home country and scholarships for children as per company policy.

The work will be in the Traffic and Operations Management Department and involves monitoring traffic and operations and entering the resulting data.