Executive secretary Jobs in Makkah

Join PwC as an Executive Assistant!
At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do.

About the Role:
As an Executive Assistant, you will provide high-level administrative support to executives and help manage their day-to-day operations, including managing schedules, emails, and client relationships.

Key Responsibilities:

• Financial: Adhere to budget.
• Customer: Manage online diaries, schedule appointments, organize meetings, and ensure executives attend meetings punctually.
• Call Management: Handle and screen calls for executives.
• Email Management: Monitor executives’ inboxes and take necessary actions.
• Client Relationships: Build and maintain relationships via phone and email communications.
• Meeting Coordination: Organize internal and external meetings, handle catering and IT requirements.
• General Administration: Proofread and finalize documents, maintain filing systems, and update databases.

Education & Experience:
While specific educational qualifications are not mentioned, relevant experience as an executive assistant will be highly valuable for this role.

Join Our Team:
Be part of a dynamic team at PwC and contribute to our mission of delivering world-class services to our clients!

Join Almaskn Alwafi as an Executive Assistant!
We are seeking a detail-oriented and proactive Executive Assistant to provide comprehensive support to our Executive Management and various departments including Finance and Executive Warehouse Management. Your ability to organize tasks, manage projects, and meet deadlines will ensure smooth operations within our company.

Roles and Responsibilities:

• Financial Reporting: Prepare and present financial reports.
• Meeting Organization: Organize meetings, prepare agendas, research relevant topics and take minutes.
• Travel Arrangements: Arrange business travel for senior management and team members.
• Office Correspondence Management: Maintain office communications, manage emails and social media presence.
• Reception Duties: Perform front-desk tasks including answering calls as needed.
• Administrative Support: Handle memos and schedules for senior management, and communicate with board members.
• Media and Event Coordination: Organize media appearances and special events for the company.
• Technical Issue Resolution: Address minor technical issues and liaise with the IT department.
• Document and File Management: Maintain an electronic filing system and update processes regularly.
• Project Management: Oversee and track project execution with team members.
• Interdepartmental Collaboration: Foster cooperation among departments such as Project Management, Sales, and HR.
• Financial Administration: Prepare monthly reports, manage accounts, handle payables and receivables.
• Financial Oversight: Track loans and payments, compile reports for management.

Join us at Almaskn Alwafi, where we aim to redefine real estate development in Saudi Arabia with high-quality projects aligned with the goals of Vision 2030.

Join Almaskn Alwafi as an Executive Assistant!
We are seeking a detail-oriented and proactive Executive Assistant to provide comprehensive support to our Executive Management and various departments including Finance and Executive Warehouse Management. Your ability to organize tasks, manage projects, and meet deadlines will ensure smooth operations within our company.

Roles and Responsibilities:

• Financial Reporting: Prepare and present financial reports.
• Meeting Organization: Organize meetings, prepare agendas, research relevant topics and take minutes.
• Travel Arrangements: Arrange business travel for senior management and team members.
• Office Correspondence Management: Maintain office communications, manage emails and social media presence.
• Reception Duties: Perform front-desk tasks including answering calls as needed.
• Administrative Support: Handle memos and schedules for senior management, and communicate with board members.
• Media and Event Coordination: Organize media appearances and special events for the company.
• Technical Issue Resolution: Address minor technical issues and liaise with the IT department.
• Document and File Management: Maintain an electronic filing system and update processes regularly.
• Project Management: Oversee and track project execution with team members.
• Interdepartmental Collaboration: Foster cooperation among departments such as Project Management, Sales, and HR.
• Financial Administration: Prepare monthly reports, manage accounts, handle payables and receivables.
• Financial Oversight: Track loans and payments, compile reports for management.

Join us at Almaskn Alwafi, where we aim to redefine real estate development in Saudi Arabia with high-quality projects aligned with the goals of Vision 2030.

Join Dallah Albaraka as an Executive Assistant

We are seeking a highly competent Executive Assistant to provide exceptional administrative and secretarial support to the Chairman’s Office Manager. This important role plays a crucial part in ensuring seamless daily operations and efficient correspondence management.

Responsibilities:

• Follow administrative procedures and ensure tasks are carried out consistently.
• Assist in managing daily operations within the Chairman’s Office.
• Provide comprehensive secretarial support to enable leadership to focus on strategic initiatives.
• Manage correspondence, routing documents and drafting responses as necessary.
• Oversee scheduling and diary management for the Chairman’s Office.
• Relay communications and instructions from the Chairman’s Office Manager.
• Monitor office supplies and resources, ensuring availability.
• Coordinate guest reception and protocol for visitors and dignitaries.
• Arrange meetings and hospitality services for guests.
• Liaise with security and reception teams to ensure confidentiality and security compliance.

Qualifications:

• Diploma in Office Management with 4 years of related experience, or
• Bachelor’s degree in Business Administration, Public Administration or related field with 2 years of experience.

General Skills and Competencies:

• Business Acumen
• English Language Skills
• Professional Writing Skills
• IT & Computer Literacy
• Presentation / Facilitation Skills
• Customer Service Orientation
• Organizational Awareness
• Teamwork
• Flexibility

Join Our Team at Shangri-La Jeddah!
Experience a dynamic environment in a luxury setting along the Red Sea. As an Executive Secretary, you will be a vital part of our team, providing essential support to managers and employees through organization and communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Qualifications:

• At least 2 years of experience
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task
• Attention to detail and strong problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is exclusive for Saudi Nationals only.

Join Our Team as an Executive Assistant
We are looking for an Executive Assistant for one of our esteemed clients in Jeddah. The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities:

• Provide high-level administrative support to executives.
• Calendar management for executives.
• Prepare reports, presentations, and correspondence.
• Aid executive in preparing for meetings.
• Respond to emails and document requests on behalf of executives.
• Ensure smooth day-to-day operations.

Requirements:

• Bachelor's degree
• Nationality: Saudi
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills.

Join the King Abdulaziz Foundation, may God have mercy on him, for the Al Ain Al Aziziyah as an Executive Secretary.
You will be responsible for organizing appointments, preparing memos, conducting correspondence, attending meetings, and editing minutes.

Main Duties:

• Organize the schedules of the manager/president and handle inquiries.
• Prepare periodic memos and correspondence, sign, and send them.
• Attend meetings and record and edit the minutes.
• Schedule appointments for the manager and notify them.
• Monitor the scheduling of vacations for the manager and department staff.
• Coordinate tasks between the manager and department staff.
• File and maintain documents and files related to the manager/president's work.
• Prepare and present work reports and document them.

Requirements:

• 3 years of experience in the field.
• Bachelor's degree in Management Information Systems, Office Management, or Executive Secretarial Studies.
• Advanced skills in archiving, classification, report preparation, and responsibility.
• Proficiency in Arabic and basic skills in English.