Executive Secretary Jobs in Makkah

Join Nestlé as an HR Coordinator!
As the world's largest Food and Beverage Company, Nestlé offers an enriching career path driven by the purpose of enhancing the quality of life and contributing to a healthier future. In this position, you will play a critical role in supporting the General Manager (GM) and ensuring smooth administrative operations.

A Day in the Life:
- Manage assets, supplies, files and documents for the GM's office.
- Organize bookings and reservations for internal and external business visits, training, and meetings.
- Attend meetings as directed by the GM, assisting with minutes if required.
- Handle annual gifting for VIP stakeholders, coordinating sending and receiving of correspondence.
- Type official documents and letters in English as needed.
- Consolidate commercial reports and follow up with stakeholders.
- Liaison with official institutions and manage PR gifts and cards for VIP customers and bodies.
- Coordinate travel arrangements and manage T&E policy.

What Will Make You Successful:
- A university degree and 2-3 years of experience in administrative or support services.
Come and make an impact at Nestlé while growing both professionally and personally!

Join our team as a Sales Coordinator at Abdullah Hashim Company Limited!
We are seeking motivated and detail-oriented candidates who are eager to grow and gain hands-on experience in the sales field.

Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Answer incoming calls, redirect queries, and take messages accurately.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Prepare and maintain documents, forms, and internal correspondence.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Coordinate with other departments such as finance, marketing, and service for smooth workflow.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.

Requirements:

• Diploma or Bachelor's degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

Why Abdullah Hashim Co. Ltd?
We are proud to be the sole distributor of Honda products in Saudi Arabia and have served the market for over fifty years, providing high-quality products and excellent customer service. Join us and take part in our success story!

About the Role

Nesma Infrastructure & Technology is seeking a committed and organized Administrative Officer to join their team in Jeddah, Makkah Al Mukarramah, Saudi Arabia. This full-time position plays a vital role in ensuring the smooth running of administrative operations, particularly concerning HR compliance and employee record management.

Key Tasks and Responsibilities

• Manage and maintain major government platforms including Qawae, Muqeem, Jawazat, and Mudad to ensure HR compliance.
• Oversee employee records, keeping them accurate and up-to-date.
• Monitor working conditions to ensure adherence to regulations and achievement of organizational goals.
• Prepare and attest essential employee letters, such as experience letters, salary certificates, and warning letters.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 3 to 6 years of experience in a relevant administrative or HR support role.

Required Skills

• Proficiency in managing government HR platforms such as Qawae, Muqeem, Jawazat, and Mudad.
• Strong capabilities in employee record management and compliance monitoring.
• Experience in preparing and attesting employee letters.
• Excellent organizational and time management skills.
• Effective verbal and written communication abilities.
• Proficiency in using the Microsoft Office suite.
• Good analytical skills and problem-solving abilities.

Job Details

This is a full-time position requiring 3 to 6 years of experience in an administrative or HR support role. The work location is Jeddah, Makkah Al Mukarramah, Saudi Arabia.

About the Role

The Ritz-Carlton Hotel Company, *** is seeking a Sales Coordinator to support its Sales & Marketing department. This role is based in Jeddah, Makkah, Saudi Arabia, specifically in the Al Hamra District, Southern Corniche. The Sales Coordinator will manage administrative tasks, prepare sales documentation, and serve as a key point of contact for clients, contributing to the hotel's success and upholding the brand's standards.

Key Responsibilities

• Perform general office duties to support the Sales & Marketing team, including filing, sending emails, typing, faxing, and copying.
• Prepare essential sales-related documents throughout the sales process, such as proposals, contracts, and banquet event orders.
• Promote awareness of the brand image both internally and externally.
• Gather and assemble information packages, including brochures and promotional materials.
• Utilize sales techniques that maximize revenue while diligently maintaining existing guest loyalty to Marriott.
• Enter, retrieve, reconcile, and verify information in sales software, including details on commissions, leads, and third parties.
• Respond to guest inquiries regarding property facilities and services, such as hours of operation, rates, room types, packages, promotions, entertainment, restaurants, and special events.
• Serve as the primary point of contact for clients, communicating via phone and email to address questions and requests.
• Adhere to all company policies and procedures, ensuring a clean and professional uniform and personal appearance.
• Maintain the confidentiality of proprietary information and protect company assets.
• Welcome and acknowledge all guests according to company standards, anticipating and addressing their service needs with genuine appreciation.
• Communicate with others using clear and professional language, preparing and reviewing written documents accurately and completely, and answering telephones with appropriate etiquette.
• Develop and maintain positive working relationships with colleagues, supporting team goals and responding appropriately to concerns.
• Comply with quality assurance expectations and standards.
• Perform other reasonable job duties as requested by Supervisors.

Qualifications and Requirements

• High school diploma or *** equivalent.
• At least 1 year of related work experience.
• No supervisory experience required.

Required Skills

• Proficiency in Sales Techniques.
• Ability to foster Guest Loyalty.
• Strong Communication skills.
• Demonstrated Professionalism.
• Effective Teamwork capabilities.

Work Environment and Contract Details

This is a full-time contract position classified as Non-Management. The role is located in Jeddah, Makkah, Saudi Arabia, specifically in the Al Hamra District, Southern Corniche, Jeddah, 21493. This is not a remote position. The Ritz-Carlton Hotel Company, *** is committed to being an equal opportunity employer, valuing diversity and providing access to opportunity for all associates.

About the Role

Power Rack Company is seeking a motivated and detail-oriented Assistant Procurement Executive to join its team in Makkah, Saudi Arabia. This full-time position offers an opportunity for individuals with 0-1 years of experience to develop their careers in procurement and supply chain management within a dynamic industry. The Assistant Procurement Executive will support the daily operations of the procurement department, ensuring efficient sourcing, purchasing, and record-keeping. This role requires collaboration with internal departments and external suppliers to meet the company's needs.

Key Responsibilities

• Assist in identifying and sourcing new suppliers, and obtaining competitive quotations from potential vendors.
• Prepare and process purchase orders accurately in accordance with established company procedures.
• Follow up with suppliers to track order status, confirm delivery schedules, and ensure all necessary documentation is received.
• Compare prices, specifications, and delivery terms of various offerings to support purchasing decisions.
• Coordinate with warehouse, project, and finance departments to understand and fulfill their procurement requirements.
• Maintain comprehensive procurement records, including supplier databases and purchase documentation.
• Support the evaluation of vendors and contribute to the monitoring of supplier performance.
• Ensure adherence to all company procurement policies and procedures.
• Assist in the negotiation of prices, payment terms, and delivery schedules with suppliers.
• Prepare procurement reports and conduct cost analysis as required by management.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a closely related field.
• Experience with Enterprise Resource Planning (ERP) systems and proficiency in Microsoft Office applications.
• A foundational understanding of procurement processes and best practices.
• Knowledge of local and international sourcing practices is considered an advantage.

Required Skills

• Strong negotiation and communication skills.
• Good analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy in documentation.
• Ability to work effectively under pressure and meet strict deadlines.
• Good organizational and time-management skills.
• Proven teamwork and coordination abilities.

Work Environment and Role Details

This is a full-time position based in Makkah, Saudi Arabia. The role requires 0-1 years of experience. Key performance indicators for this role include on-time procurement and delivery performance, cost savings achieved through sourcing and negotiations, purchase order processing accuracy, supplier response and performance management, and compliance with procurement policies and procedures.

About the Role

Match is seeking a highly experienced and strategic Head of PMO to join our team in Jeddah, Makkah, Saudi Arabia. This pivotal role, reporting directly to the Chief Executive Officer, will be instrumental in driving the organization's strategic execution. You will be responsible for establishing and managing the Project Management Office (PMO) function from the ground up, enhancing governance structures, developing robust KPI frameworks, and ensuring the effective tracking of key business initiatives across all departments. This position requires a proactive leader with a proven ability to build and optimize processes, foster accountability, and provide critical insights to executive leadership. The Head of PMO will act as a trusted strategic partner to the CEO, ensuring alignment and successful delivery of organizational objectives.

Key Responsibilities

• Establish and manage the PMO function from its inception.
• Develop comprehensive project governance frameworks, including reporting cadences, escalation processes, and follow-up mechanisms.
• Track strategic projects, business priorities, risks, delays, and dependencies across all organizational departments.
• Design, launch, and continuously monitor Key Performance Indicator (KPI) frameworks across all business functions.
• Implement and manage work management platforms, such as ******* or similar tools, to streamline operations.
• Automate manual workflows to enhance visibility, accountability, and execution speed.
• Build executive dashboards and exception reports to provide clear insights to the CEO.
• Support governance and IPO-readiness requirements, including the development of Authorities of Delegation (DoA), Standard Operating Procedures (SOPs), segregation of duties, comprehensive documentation, and board reporting.
• Coordinate effectively with department heads to ensure the timely delivery of strategic initiatives.
• Prepare executive reports, meeting agendas, minutes of meetings, and action trackers.
• Maintain strict confidentiality and serve as a trusted strategic partner to the CEO.

Qualifications and Requirements

• Proven experience in building and managing a PMO function from scratch.
• Strong experience in KPI design and performance management.
• Hands-on experience with workflow automation and work management platforms, with a preference for ********
• Demonstrated experience in governance, SOPs, DoA, board reporting, or IPO-readiness.
• Previous exposure to CEO Office, Chief of Staff, Strategy, Transformation, or PMO leadership roles.
• Exceptional stakeholder management and executive communication skills.
• Fluency in both Arabic and English is essential.
• Must be based in or willing to relocate to Jeddah.
• Over 10 years of experience is required.

Required Skills

• Project Management Office (PMO)
• KPI Design and Performance Management
• Workflow Automation
• Work Management Platforms (*, ********
• Governance Frameworks
• Standard Operating Procedures (SOPs)
• Authorities of Delegation (DoA)
• Board Reporting
• IPO-Readiness
• Stakeholder Management
• Executive Communication

Preferred Background and Work Environment

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. Candidates with a background in Management Consulting, Transformation, PMO, Strategy, Retail, FMCG, Luxury, Consumer Goods, or mature operational groups are preferred. The role requires the ability to work effectively in a fast-paced environment and collaborate closely with executive leadership.

About the Role

Le Méridien Hotels & Resorts is seeking a Reservations Manager for its Makkah, Saudi Arabia location. This management position is responsible for overseeing reservations sales, driving revenue, and ensuring customer loyalty through service excellence. The role requires an understanding of market dynamics, revenue maximization, and team leadership to achieve departmental objectives.

Key Responsibilities

• Solicit and manage reservations sales opportunities to meet personal and property revenue goals.
• Provide training and assign tasks to Reservations Sales staff.
• Actively up-sell to maximize revenue from each business opportunity.
• Achieve personal and team revenue targets.
• Foster customer loyalty by delivering service excellence in every interaction.
• Grow account share on behalf of the company by providing service to customers.
• Identify new reservations sales business to achieve revenue goals.
• Analyze market conditions, including competitor strengths and weaknesses, economic trends, and supply and demand, to strategize sales efforts.
• Secure the most advantageous opportunities for the property based on market conditions and property needs.
• Monitor same-day selling procedures to maximize room revenue and control property occupancy.
• Understand the property’s target customer and their service expectations, and tailor solutions to meet their business needs.
• Respond to incoming reservations sales opportunities that fall outside standard parameters.
• Utilize negotiation and creative selling skills to close business and negotiate contracts.
• Effectively leverage sales resources and administrative support staff.
• Assist in monitoring group reservation forecast data.
• Coordinate with sales and Convention Services to process rooming lists and reservation cards.
• Execute operational aspects of booked business, including generating proposals, writing contracts, and customer correspondence.
• Assist with monitoring the accuracy of reservation sales orders within tracking systems.
• Track no-show reservations and process charges as required.
• Verify daily arrivals to ensure correct billing instructions are applied to reservations.
• Manage the waitlist and prioritize contact order.
• Prepare work and maintenance orders.
• Support customer loyalty and brand standards through service excellence.
• Provide excellent customer service consistent with brand standards.
• Execute customer service to drive satisfaction and loyalty by assisting customers and ensuring their satisfaction.
• Set a positive example for guest relations.
• Serve customers by understanding their needs, recommending features and services, and building relationships.
• Handle guest complaints and disputes following established procedures.
• Monitor reservations sales agents during phone calls.
• Develop, implement, and maintain a departmental orientation program for new hire training.
• Utilize available on-the-job training tools for employees.
• Create monthly labor schedules for the team.
• Utilize applicable intranet for resources and information.
• Create contracts as required.

Qualifications and Requirements

• High school diploma or GED; no work experience required.
• OR
• A 2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or a related major.
• 2 years of experience in sales and marketing, guest services, front desk, or a related professional area.

Required Skills

• Reservations Sales
• Customer Loyalty
• Revenue Management
• Customer Service Excellence
• Negotiating Skills
• Sales Acumen
• Training and Development
• Human Resource Management

Work Environment

This is a full-time, management position located in Makkah, Saudi Arabia. The role is not remote. The position is on a contract basis.

Marriott International is committed to being an equal opportunity employer, valuing diversity and providing access to opportunity for all associates. The company fosters an environment where unique backgrounds are celebrated and is committed to non-discrimination on any protected basis.

About the Reservations Manager Role

Le Méridien Hotels & Resorts in Makkah, Saudi Arabia is seeking a Reservations Manager to lead its reservations team. This management position is responsible for identifying and pursuing sales opportunities, maximizing revenue, and ensuring customer loyalty through effective service delivery. The role requires a strong understanding of market dynamics and a proven ability to achieve revenue goals.

Key Responsibilities

• Solicit and manage reservations sales-related opportunities to achieve personal and property revenue goals.
• Actively up-sell each business opportunity to maximize revenue.
• Achieve personal and team-related revenue goals.
• Drive customer loyalty by delivering service excellence throughout each customer experience.
• Provide service to customers to grow share of the account on behalf of the company.
• Identify new reservations sales business to achieve personal and property revenue goals.
• Understand the overall market, including competitors’ strengths and weaknesses, economic trends, supply and demand, and strategize accordingly.
• Close the best opportunities for the property based on market conditions and property needs.
• Monitor same-day selling procedures to maximize room revenue and control property occupancy.
• Gain understanding of the property’s primary target customer and service expectations; serve the customer by understanding their business and offering better business solutions.
• Respond to incoming reservations sales opportunities for the property that are outside of standard parameters.
• Utilize negotiating skills and creative selling abilities to close business and negotiate contracts.
• Effectively use sales resources and administrative/support staff.
• Assist in monitoring group reservation forecast data.
• Coordinate with sales and Convention Services to process rooming lists and reservation cards.
• Execute and support the operational aspects of business booked, including generating proposals and writing contracts.
• Assist with monitoring the accuracy of reservation sales orders within tracking systems.
• Track no-show reservations and process charges as needed.
• Check daily arrivals to ensure all necessary billing instructions are applied to reservations.
• Manage the waitlist and prioritize order of waitlist contacts.
• Prepare work and maintenance orders.
• Support customer loyalty and property’s brand standards by delivering service excellence.
• Provide excellent customer service consistent with the daily service basics of the brand.
• Execute exemplary customer service to drive customer satisfaction and loyalty by assisting the customer and ensuring their satisfaction before and during their program/event.
• Set a positive example for guest relations.
• Serve the customer by understanding their needs and recommending appropriate features and services, building relationships and loyalty.
• Handle guest complaints and disputes following instant pacification procedures.
• Monitor reservations sales agents during phone calls.
• Develop, implement, and maintain a departmental orientation program for new hires.
• Utilize all available on-the-job training tools for employees.
• Create monthly labor scheduling for the team.
• Utilize applicable intranet for resources and information.
• Create contracts as required.

Qualifications and Requirements

• High school diploma or GED; no work experience required.
• OR
• A 2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or a related major, coupled with 2 years of experience in sales and marketing, guest services, front desk, or a related professional area.

Required Skills

• Reservations Sales
• Customer Loyalty
• Revenue Goal Achievement
• Negotiating Skills
• Customer Service Excellence
• Human Resource Management

Work Environment and Additional Information

This is a full-time, contract position located in Makkah, Saudi Arabia. The role requires 2-5 years of experience. Le Méridien Hotels & Resorts, part of Marriott International, is committed to being an equal opportunity employer, fostering an environment where diverse backgrounds are valued and celebrated. The company is dedicated to non-discrimination on any protected basis.