Registry Clerk Jobs in Makkah

We are looking for an administrative assistant to join our team, where they will be responsible for communicating with drivers and organizing daily operations, managing internal and external correspondence, and preparing reports and administrative documents. The suitable candidate will coordinate daily office work, receive phone calls, and follow up on administrative transactions with various entities. A person who is organized with excellent communication skills and proficiency in using basic computer programs such as Word and Excel, and is familiar with Arabic and Urdu languages is required.

2-5 years

Asharai , Makkah

9 days ago

Administrative Assistant

Afia for Contracting

Job Opportunities

Afia Contracting Company announces the availability of job opportunities in Mecca for the following positions:

Administrative Assistant
Data Entry

The company emphasizes its commitment to providing a supportive and inclusive work environment, and applying the principle of equal employment opportunities without discrimination.

The company also welcomes job applications from qualified persons with disabilities, and is committed to providing reasonable accommodations and adapting the work environment to support their performance of their job duties efficiently and effectively.

0-1 years

Makkah

1 day ago

Administrative Assistant

MBRF

Join MBRF as an Administrative Assistant!
Are you ready to build your career at one of the world’s largest food companies? At MBRF, we are dedicated to nourishing lives through quality and innovation, positively impacting thousands of families worldwide.

About the Role:
As an Administrative Assistant, you will play a vital role in supporting our operations and facilitating effective communication across teams. This position is on-site, allowing you to engage directly with your colleagues and contribute to our mission.

Your Responsibilities:

Provide administrative support to ensure efficient operation of the office.
Assist in managing schedules, communications, and fulfilling administrative tasks.
Collaborate with colleagues to foster a productive work environment.

Why MBRF?
At MBRF, we believe in promoting the growth of our internal talent and providing opportunities to develop your career within our organization. By applying now, you take an important step in your professional journey. Become part of a team that believes in the power of sustainability, safety, quality, and integrity!

Join us now and be part of MBRF’s remarkable journey!

0-1 years

Makkah

18 days ago

Administrative Assistant

About DHI
DHI is a global and independent company dedicated to working on challenges within the fields of water and environment and sustainability. Within these fields, we provide a wide range of advisory, digital advisory, research and water governance services as well as providing leading edge MIKE technologies and products to the market. At DHI, we are constantly looking for passionate and talented people who are eager to join our team.

About The Role
We are establishing a new office at KAUST and are looking for a motivated and organized Saudi Administrative Assistant to support our daily operations. This is a part-time position (2 days per week), ideal for someone who is reliable, detail-oriented, and enjoys a varied administrative role in an international environment. You will join a small, growing team of three in our new KAUST office.

Responsibilities And Challenges

DHI

Part-time

Provide general administrative and office support to ensure smooth daily operations.
Assist with document preparation, filing, and correspondence.
Coordinate meeting schedules, visitor logistics, and office supplies.
Liaise with KAUST administrative departments and external vendors as needed.
Support onboarding and logistics for visiting staff or project partners.
Perform other administrative duties as required by the office manager or team.

Qualifications And Personal Skills

Saudi national (required).
Based at or near KAUST (Thuwal) or willing to commute.
Strong organizational and communication skills in English and Arabic.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Prior administrative or office coordination experience preferred.
Professional, reliable, and able to work independently with minimal supervision.

We offer

Flexible part-time schedule (2 days per week).
Collaborative and professional working environment.
Competitive compensation aligned with experience and qualifications.
Opportunity to be part of an exciting new initiative at KAUST.

2-5 years

Makkah

Administrative Assistant

AECOM

Join AECOM as an Administrative Assistant!
At AECOM, we're dedicated to improving the world through innovative infrastructure solutions. This is a fantastic opportunity for an experienced Administrative Assistant to influence our operations in Makkah, Saudi Arabia.

Role Overview:
As an Administrative Assistant, you will support managers and project teams with comprehensive operational guidance. You'll ensure the smooth running of administrative tasks while contributing significantly to the success of our projects.

Key Responsibilities:

Provide administrative support to managers.
Prepare and format correspondence, documents, and reports with precision.
Coordinate schedules and manage travel logistics.
Oversee office supply inventory and vendor relationships.
Conduct project financial reviews and manage compliance documentation.
Lead proposal development and manage documentation processes.
Drive continuous improvement efforts in administration tasks.

Qualifications:
We require candidates to have at least three years of relevant administrative experience or a diploma in office management with two years of professional exposure. Proficiency in Microsoft Office Suite and excellent communication skills are essential.

Why AECOM?
Join a global team committed to creating sustainable solutions. Enjoy comprehensive benefits and support for your professional growth in a collaborative environment. If you're ready to make a difference, we'd love to hear from you!

2-5 years

Makkah

Data Entry Agent

vision dimensions

10,000 / Month

إعلان وظيفي – مدخل بيانات (Data Entry Clerk)
تعلن شركة عن توفر شاغر وظيفي بمسمى مدخل بيانات للانضمام إلى فريق العمل.

المؤهلات المطلوبة:

دبلوم أو بكالوريوس في تخصص مناسب
خبرة لا تقل عن 5 سنوات في أعمال إدخال البيانات والإدارة المكتبية
خبرة في الإشراف على أعمال الأرشيف والتنسيق الإداري
إجادة استخدام برامج الحاسب الآلي وMicrosoft Office
مهارة عالية في تنظيم الملفات وإعداد التقارير والمتابعة الإدارية
القدرة على العمل تحت الضغط والدقة في إدخال البيانات

المهام الوظيفية:

إدخال وتحديث البيانات بدقة عالية
تنظيم وحفظ الملفات والأرشفة الورقية والإلكترونية
إعداد التقارير والمراسلات الإدارية
متابعة الأعمال المكتبية والتنسيق بين الإدارات
المحافظة على سرية المعلومات والبيانات

مكان العمل: مكة المكرمة

2-5 years

Makkah

Data Entry Agent

United Brothers Company Ltd.

وظيفة مدخل بيانات – قسم الصيانة
تعلن شركة الإخوة المتحدة في السعودية - جدة عن توفر شاغر وظيفي بمسمى "مدخل بيانات – قسم الصيانة". نبحث عن شخص لديه الخبرة والمهارات اللازمة للانضمام إلى فريقنا.

المسؤوليات:

إدخال وتحديث بيانات الصيانة الخاصة بالمعدات الثقيلة بدقة عالية.
متابعة أوامر الصيانة وإعداد التقارير الدورية (يومي / أسبوعي / شهري).
تنظيم وأرشفة سجلات الصيانة والإصلاحات وقطع الغيار.
التنسيق مع فريق الصيانة والمشرفين لضمان تحديث البيانات بشكل مستمر.

المتطلبات:

خبرة لا تقل عن سنة في مجال إدخال البيانات، ويفضل في مجال الصيانة أو المقاولات.
إجادة استخدام الحاسب الآلي وبرامج Excel و Word بشكل متقدم.
معرفة أساسية بالمعدات الثقيلة وأعمال الصيانة تُعد ميزة إضافية.

إذا كنت مؤهلاً ومهتمًا بالانضمام إلينا، يرجى إرسال سيرتك الذاتية.

2-5 years

Makkah

Administrative Assistant

Longevity Wellness Hub

About the Company:
Longevity Wellness Hub is dedicated to elevating the human experience by helping people age well and live better. The hub integrates quantum frequency scanning, advanced fitness protocols, and biohacking technologies to support holistic health and performance. Services are designed to optimize physical, mental, and emotional well-being through personalized, data-driven approaches. In addition to its cutting-edge tools, Longevity Wellness Hub fosters a supportive community through events, workshops, and shared wellness experiences.

Role Description:
This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will manage day-to-day office operations, including scheduling appointments, greeting clients, and maintaining a welcoming reception area. Responsibilities include:

Handling phone calls and messages
Responding to emails and supporting visitor inquiries with professional and courteous communication
Organizing files and records
Preparing basic reports
Supporting executives with calendar coordination
Assisting with logistics for community events and wellness sessions

Collaborating closely with the wellness and operations teams to ensure smooth, efficient administrative support for all hub activities.

Qualifications:

Strong Administrative Assistance and Executive Administrative Assistance skills
Professional Phone Etiquette and Communication skills
Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping
High level of organization and attention to detail
Proficiency with common office software
Customer service mindset with a friendly, respectful, and inclusive approach
Ability to work on-site in Jeddah
Previous experience in an administrative or front-desk role is an advantage
Relevant diploma or degree in business administration or a related field is preferred

2-5 years

Makkah

Executive Assistant

DXC Technology

Join DXC Technology as an Executive Assistant / Receptionist!

In this pivotal role, you will be the first point of contact, responsible for ensuring a professional and welcoming atmosphere at our reception area while supporting three executives in their daily operational needs.

Key Responsibilities:

Reception & Office Coordination:
Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
Executive Assistant Support:
Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
Administration & Organization:
Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

Who You Are:
A proactive individual who thrives in a busy reception environment, with excellent organizational and prioritization skills. You communicate clearly and professionally, are comfortable dealing with stakeholders, and have a reliable and discreet nature.

Essential Skills and Experience:

Experience in a receptionist, EA, or office support role.
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
Strong organizational skills and a degree or relevant experience.
4+ years of relevant work experience.

Desirable Qualities:

Experience supporting multiple executives and working in a corporate environment.
Fluent in both English and Arabic.

At DXC Technology, you will thrive in a collaborative environment created to foster new ideas and empower everyone in the team.

2-5 years

Makkah

Personal Assistant

Shadow Hotel Suites

A correspondent works 3 days a week for 4 hours each day. He must have a car.

0-1 years

Makkah

11 days ago

Executive Assistant

AECOM

Join AECOM as an Executive Assistant
At AECOM, we're delivering a better world. As the global leader in infrastructure, we're seeking a highly organized and proactive Executive Assistant to join our team in Makkah, Saudi Arabia. This role serves as a strategic partner to senior-level executives, enabling them to focus on high-impact initiatives.

Key Responsibilities:
• Manage complex calendars for senior executives and anticipate scheduling needs.
• Review and prioritize incoming emails, managing communications effectively.
• Coordinate comprehensive travel arrangements and create detailed itineraries.
• Organize executive meetings, including agenda preparation and follow-up on action items.
• Prepare expense reports and ensure accurate financial documentation.
• Maintain strong relationships with internal departments and support hybrid meetings.
• Conduct market research to assist in executive decision-making.

Qualifications:
• Bachelor's degree or 5+ years of executive support experience.
• Proficient in Microsoft 365 applications.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple competing priorities in a fast-paced environment.

Preferred Qualifications:
• Experience with SharePoint and project management tools.
• Familiarity with the Middle East business practices.

Join us at AECOM and be part of a global team that champions your growth and career ambitions. AECOM offers comprehensive benefits to meet the diverse needs of our employees and is committed to delivering a better world.

2-5 years

Makkah

Personal Assistant

Hilton

Exceptional Hospitality Starts with You
Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As a Personal Assistant to the General Manager, you’re not just providing support to the General Manager and department managers – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Responsibilities
Here's what you'll do during a typical day:

Support daily office operations: Provide administrative support such as word processing, data entry, filing, and copying to support department operations
Delight our guests: Respond promptly and professionally to all guest interactions
Manage communication: Answer telephones, handle email communications, and process correspondence in a timely and efficient manner
Coordinate travel arrangements: Organize and manage bookings for department managers
Support special projects: Assist with departmental initiatives or ad-hoc assignments

Qualifications
What It Takes to Make the Stay:
At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member: A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

0-1 years

Makkah

1 day ago

Executive Secretary

IHG Hotels & Resorts

Join IHG Hotels & Resorts as an Executive Secretary!
At IHG, every day brings different challenges and opportunities. As an Executive Secretary, you will play a crucial role in supporting the General Manager and ensuring seamless communication across the hotel.

Key Responsibilities:

Act as a trusted support to the General Manager by managing calendars, meetings, travel arrangements, and correspondence.
Serve as a liaison between the General Manager, hotel staff, guests, and external stakeholders.
Coordinate various projects and ensure deadlines are met.
Organize and attend weekly meetings, recording accurate minutes.
Draft responses to guest inquiries and assist the General Manager as needed.
Prepare documents such as complimentary forms and gift vouchers.
Handle sensitive information with discretion, maintaining confidentiality.
Maintain an organized filing and record system for business contacts.

Requirements:

Must be a Saudi National.
Bachelor’s degree in business administration, Office Management, or related field preferred.
Previous experience as a Personal or Executive Assistant, preferably in hospitality.
Excellent organizational skills and attention to detail.
Fluency in English and Arabic, with strong communication skills.
Proficiency in Microsoft Office; hotel PMS experience is a plus.

Join us and be part of a diverse team where you can grow and make a difference!

2-5 years

Makkah

18 days ago

Executive Secretary

Rotana Hotels

Join Rotana Hotels as an Executive Secretary!
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

Provide a full range of executive secretarial and administrative support activities for the General Manager, including highly confidential and sensitive matters.
Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
Compose and prepare routine correspondence and prepare simple interpretation of documents as requested.
Review all incoming mail and prioritize it before forwarding to the General Manager.
Maintain and update the calendar for appointment and meeting schedules.
Organize travel and external business trips on behalf of the General Manager.

Skills and Qualifications:

College diploma in secretarial training with relevant experience.
Fluency in both written and spoken English.
Computer literate with typing skills of 60wpm accurately.

Competencies:

Understanding Hotel Operations
Customer Focus
Effective Communication
Teamwork

Join us in delivering exceptional hospitality at Rotana!

2-5 years

Makkah

Executive Secretary

TRAVEL GATE GROUP

فرصة مهنية للانضمام إلى فريق عمل المكتب التنفيذي لرئيس مجلس الإدارة في منصب سكرتير تنفيذي

نحن نبحث عن سكرتير تنفيذي متميز للانضمام إلى المكتب التنفيذي لرئيس مجلس الإدارة، حيث ستتمتع بمهارات تنظيمية عالية وقدرة على إدارة الأعمال المكتبية والاتصالات التنفيذية بكفاءة واحترافية، مما يساهم في دعم أعمال الإدارة العليا وتعزيز كفاءة التنسيق والتواصل داخل الشركة.

المهام والمسؤوليات الرئيسية:

تنظيم جدول أعمال رئيس مجلس الإدارة وجدولة الاجتماعات والمقابلات وفق الأولويات
تنسيق وترتيب رحلات العمل والحجوزات والعمليات اللوجستية المرتبطة بها
إعداد وصياغة المراسلات والتقارير الرسمية باللغتين العربية والإنجليزية
متابعة البريد الإلكتروني والمراسلات الواردة والصادرة وتنظيمها
تجهيز الاجتماعات وتوثيق محاضر الاجتماعات ومتابعة تنفيذ القرارات الصادرة
تنظيم وحفظ الوثائق والسجلات الإلكترونية والورقية بسرية واحترافية
التنسيق والتواصل بين المكتب التنفيذي والإدارات المختلفة والجهات الخارجية
إدارة العلاقات والتواصل مع الجهات والشخصيات المتعاملة مع مكتب رئيس مجلس الإدارة
إعداد العروض التقديمية والتقارير الداعمة لقرارات الإدارة العليا
المساهمة في تطوير إجراءات العمل في المكتب التنفيذي واستخدام الأدوات الرقمية وأدوات الأتمتة لرفع الكفاءة التشغيلية
إعداد لوحات معلومات (Dashboards) لدعم تحليل المعلومات ومؤشرات الأداء الخاصة بأعمال المكتب التنفيذي

المؤهلات المطلوبة:

بكالوريوس في إدارة الأعمال أو تخصص ذي صلة
خبرة من 3 إلى 5 سنوات في السكرتارية التنفيذية أو إدارة المكاتب التنفيذية
إجادة استخدام برامج Microsoft Office والأدوات الرقمية الحديثة
إجادة اللغة العربية والإنجليزية كتابةً وتحدثاً
مهارات تنظيم وإدارة وقت عالية والقدرة على التعامل مع مهام متعددة

المهارات المطلوبة:

التواصل الاحترافي
إدارة الوقت وتنظيم الأولويات
الدقة والسرية المهنية
التفكير التحليلي وحل المشكلات
القدرة على العمل ضمن فريق ودعم القيادات التنفيذية

2-5 years

Makkah

about 15 hours ago

Human Resources Coordinator

Nestlé

Join Nestlé as an HR Coordinator!
As the world's largest Food and Beverage Company, Nestlé offers an enriching career path driven by the purpose of enhancing the quality of life and contributing to a healthier future. In this position, you will play a critical role in supporting the General Manager (GM) and ensuring smooth administrative operations.

A Day in the Life:
- Manage assets, supplies, files and documents for the GM's office.
- Organize bookings and reservations for internal and external business visits, training, and meetings.
- Attend meetings as directed by the GM, assisting with minutes if required.
- Handle annual gifting for VIP stakeholders, coordinating sending and receiving of correspondence.
- Type official documents and letters in English as needed.
- Consolidate commercial reports and follow up with stakeholders.
- Liaison with official institutions and manage PR gifts and cards for VIP customers and bodies.
- Coordinate travel arrangements and manage T&E policy.

What Will Make You Successful:
- A university degree and 2-3 years of experience in administrative or support services.
Come and make an impact at Nestlé while growing both professionally and personally!

2-5 years

Makkah

about 15 hours ago

Accounting Clerk

Taj HR