Administrative specialist Jobs in Saudi Arabia

Join Al-Khaldi Holding Company as an Administrative Officer
We are seeking a dedicated and organized Administrative Officer to oversee and coordinate our administrative operations within the factory. This role is crucial to ensure alignment with our technical and logistics departments.

Key Responsibilities:

• Oversee and coordinate administrative operations within the factory, ensuring alignment with technical and logistics departments.
• Organize work schedules and monitor employee attendance and timekeeping.
• Manage employee files, leave records, and administrative reports.
• Prepare and print daily and monthly reports related to production and administration.
• Coordinate with suppliers and contractors to meet the factory’s office and operational needs.
• Contribute to the development of administrative procedures and the improvement of operational efficiency.
• Support senior management with any required organizational or logistical tasks.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years of administrative experience, preferably in a factory or industrial facility.
• Proficiency in Arabic and English, both spoken and written.
• Strong computer skills, particularly in Microsoft Office (Word, Excel, Outlook).
• Ability to work under pressure and efficiently manage priorities.

Join Alnafitha IT as an Administrative Specialist in Jeddah!

Alnafitha IT is a distinguished provider of IT services and solutions in Saudi Arabia, founded in 1993. As a fully Saudi-owned company, we have emerged from a startup into a market leader, delivering a variety of IT solutions tailored to the unique needs of our clients.

About the Role:
The Administrative Specialist supports the Administration and Facilities Manager in key administrative and operational functions. This role is essential in maintaining accurate employee records, processing HR documentation, and aiding in benefits administration. You will also coordinate logistics for office assets, manage vendor communications, and ensure efficient facility maintenance.

Key Responsibilities:

• HR Documentation: Maintain confidentiality and compliance while handling personnel records and processing HR documents like contracts.
• Employee Data Management: Update HR databases and process changes in employee status and benefits.
• Employee Relations Support: Respond to inquiries regarding HR policies and address employee concerns.
• Social Insurance Management: Prepare documentation for social insurance, ensuring timely processing.
• Asset Management: Manage the delivery and return of office equipment to ensure proper documentation.
• Reporting and Data Analysis: Generate HR reports to track employee trends and metrics.
• Policy Compliance: Ensure adherence to labor laws while communicating HR policies.

Requirements:

• Bachelor’s degree in business administration or a related field.
• 12 years of proven experience in HR administration.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Knowledge of labor laws and employee benefits.

Equal Employment Opportunity:
Alnafitha IT is an Equal Opportunity Employer. We remain committed to diversity and inclusion within the workplace.

Join Electrolux as an Administrative Specialist!
We are looking for a dedicated and detail-oriented individual to manage crucial administrative tasks within our Research and Development (R&D) teams. The role requires effective coordination across multiple sites and laboratories while interacting with both internal teams and external governmental organizations.

Key Responsibilities:

• Administer and manage tasks for R&D teams
• Oversee facility management and support across 2 sites and 6 laboratory buildings
• Manage housekeeping duties
• Handle mail and samples in coordination with couriers
• Coordinate logistics for testing samples at different locations
• Engage with governmental organizations for necessary product certifications
• Organize and manage internal and external events

We are committed to fostering a diverse work environment and encourage applications from candidates with varying backgrounds and experiences.

Join Our Team as an Administrative Specialist!

Alnafitha IT is seeking a skilled Administrative Specialist to support our Administration and Facilities Manager. This role is essential in executing various administrative and operational tasks within our organization.

Job Summary/Objective
The Administration and Facilities Specialist assists in maintaining accurate employee records, processing HR documentation, and coordinating offsite logistics for office assets.

Key Responsibilities

• HR Documentation: Coordinate and maintain personnel records, prepare HR documents, and ensure compliance with regulations.
• Employee Data Management: Update employee information and manage changes in status, benefits, and other relevant data.
• Employee Records: Maintain organized and up-to-date employee records, and assist in archiving records according to retention policies.
• Employee Relations Support: Respond to employee inquiries, provide information on policies, and address concerns professionally.
• HR Processes and Transactions: Assist in coordinating HR processes like onboarding, offboarding, and transfers.
• Social Insurance Management: Prepare documentation for social insurance and health insurance coordination.

Requirements

• Bachelor’s degree in business administration or a related field.
• 24 years of proven experience in HR administration or related roles.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Familiarity with HRIS and labor laws.
• Strong problem-solving skills and the ability to handle conflicts.

Join the Alfaisal University Team!
We are seeking a dedicated and organized Administrative Specialist to support our College of Business. This role involves assisting the department head in managing daily operations, coordinating activities, and ensuring efficient communication within the department.

Primary Duties & Responsibilities:

• Develop an understanding of the Bachelor Business Administration (BBA) program.
• Oversee daily office activities including email responses and form processing.
• Implement policies to ensure compliance with academic standards.
• Advise and track student performance.
• Supervise the college assessments and maintain quality assurance.
• Manage schedules, orientations, and events effectively.
• Keep accurate records for reporting purposes.
• Manage departmental statistics and data reporting.

Qualifications And Competencies:

• Bachelor’s degree in Business Administration, Human Resources, Public Relations, or equivalent.
• Minimum of four (04) years’ experience in an administrative or student services role.

Job Overview
Join EVA Pharma, a leading pharmaceutical company committed to empowering the fight for health and well-being as a fundamental human right. Recognized and certified as a best place to work, we aim to foster a supportive and innovative environment for our team members.

Job Summary
We are seeking a passionate and talented Senior Administration Specialist to support administrative operations through efficient handling of office management tasks, employee services, and compliance processes to ensure smooth factory operations. The ideal candidate will contribute to our mission of enhancing human health and well-being, ensuring that we meet the highest standards of excellence in our industry.

Key Responsibilities

• Handle daily administrative activities including office facilities, services, and supplies.
• Coordinate with internal teams to support HR, finance, and operations requirements.
• Manage documentation, records, and reports related to administration.
• Support vendor management and follow up on contracts and services.
• Assist in monitoring administrative expenses and cost-saving initiatives.
• Ensure compliance with company policies and local regulations.

Requirements

• Bachelor’s degree in Business Administration or a related discipline.
• 35 years of experience in administration, preferably in industrial/manufacturing.
• Saudi Market Experience is a Must.
• Strong organizational and multitasking skills.
• Good communication and vendor coordination abilities.
• Proficiency in MS Office and administrative tools.

Join Alnafitha IT as an Administrative Specialist!

Alnafitha IT is a prominent independent provider of IT services in Saudi Arabia, founded in 1993. As a fully Saudi-owned company, we offer tailored IT solutions that drive digital transformation. With over 30 years of experience and a track record of over 4000 projects, we are committed to nurturing employee growth and maintaining high customer satisfaction.

Role Overview:
This role supports the Administration and Facilities Manager in executing various administrative and operational tasks.

• HR Documentation: Coordinate personnel records, ensuring accuracy and compliance.
• Employee Data Management: Update employee information and assist with changes in status and benefits.
• Employee Relations Support: Assist in addressing employee inquiries about HR policies.
• Social Insurance Management: Prepare documentation for social insurance and manage submissions.
• Asset Management: Oversee the delivery and return of office assets.
• Policy Compliance: Assist in implementing HR policies and ensure adherence to labor laws.

Qualifications:
- Bachelor’s degree in Business Administration or related field.
- 24 years of experience in HR administration.
- Strong attention to detail and effective communication skills.
- Familiarity with HRIS and labor laws.

If you're ready to contribute to our growing team and make a difference in the IT landscape, we invite you to apply today!

Join Electrolux as an Administrative Specialist!
We are looking for a dedicated and detail-oriented individual to manage crucial administrative tasks within our Research and Development (R&D) teams. The role requires effective coordination across multiple sites and laboratories while interacting with both internal teams and external governmental organizations.

Key Responsibilities:

• Administer and manage tasks for R&D teams
• Oversee facility management and support across 2 sites and 6 laboratory buildings
• Manage housekeeping duties
• Handle mail and samples in coordination with couriers
• Coordinate logistics for testing samples at different locations
• Engage with governmental organizations for necessary product certifications
• Organize and manage internal and external events

We are committed to fostering a diverse work environment and encourage applications from candidates with varying backgrounds and experiences.

Join Electrolux as an Administrative Specialist!
We are looking for a dedicated and detail-oriented individual to manage crucial administrative tasks within our Research and Development (R&D) teams. The role requires effective coordination across multiple sites and laboratories while interacting with both internal teams and external governmental organizations.

Key Responsibilities:

• Administer and manage tasks for R&D teams
• Oversee facility management and support across 2 sites and 6 laboratory buildings
• Manage housekeeping duties
• Handle mail and samples in coordination with couriers
• Coordinate logistics for testing samples at different locations
• Engage with governmental organizations for necessary product certifications
• Organize and manage internal and external events

We are committed to fostering a diverse work environment and encourage applications from candidates with varying backgrounds and experiences.

Introduction about the role: We at Alnafitha IT are looking for an experienced administrative specialist to support the administration and facilities manager. You will be responsible for carrying out a variety of administrative tasks and operations that greatly contribute to the efficiency of workflow.

Main Responsibilities:

• Human Resources Documentation: Accurately coordinating and maintaining employee records, ensuring compliance with regulations.
• Employee Data Management: Updating employee-related information and changes.
• Employee Relations Support: Assisting in responding to inquiries and providing information on HR policies and procedures.
• Social Insurance Management: Preparing documents for necessary signatures and submitting them in a timely manner.
• Health Insurance Coordination: Preparing documentation related to health insurance and communicating with insurance companies.
• Asset Management: Managing the handover and receipt of office assets.
• Coordination with Banks: Delivering signed documents and following up on account openings.
• Reports and Data Analysis: Creating HR-related reports to help track employee data.

Required Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Proven experience in human management or administrative affairs.
• Effective communication skills and ability to interact with employees at all levels.
• Comprehensive understanding of labor laws and applicable regulations.
• The ability to provide effective solutions to employee problems.