Administrative specialist Jobs in Saudi Arabia

Join Our Team as an Admin Support Specialist!
We are seeking an experienced and proactive Office Admin Executive to join our team for a prestigious PMO project. As an Admin Support Specialist, you will play a vital role in supporting project managers and teams by ensuring efficient administrative operations. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously, and it will be based in Makkah.

Main Duties:

• Draft emails and communications to staff and clients.
• Organize company events or conferences.
• Maintain records of stationery and furniture.
• Manage housekeeping materials and store records.
• Control all documentation related activities in a project.
• Prepare invoice records, daily requirement reports, and consumption reports as per client and head office requirements.
• Perform general administrative duties to support the project team, such as ordering supplies and managing office logistics.
• Maintain files and control logs as required according to project specifications.

Profile:

• Proven experience as an administrator or in a similar role, preferably within an engineering or construction environment.
• A minimum of 1 to 5 years of experience post-bachelor's degree.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• High level of attention to detail and accuracy.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Join United Imaging Healthcare as an Administrative Specialist!
We are looking for a proactive and adaptable individual to join our team, providing essential support in our office complex. In this role, you will manage daily operations including travel arrangements, expense reports, and correspondence. You will also act as a communication bridge between various stakeholders, ensuring smooth interactions.

Key Responsibilities:

• Manage the office complex calendar, oversee travel arrangements and handle expense reports.
• Organize and document key internal and external meetings.
• Facilitate clear communication between Saudi and Chinese/English-speaking stakeholders.

Requirements:

• Bachelor’s degree in Business Administration, Communications, Languages, or a related field.
• Up to 2 years of relevant experience in an administrative or coordination role.
• Fluency in Arabic and professional working proficiency in English; knowledge of Chinese is a significant advantage.
• Excellent organizational and problem-solving skills.
• High degree of professionalism and ability to handle confidential information.
• Interest in healthcare or technology sector preferred.

We encourage candidates from diverse backgrounds to apply. Your proactive nature and eagerness to learn in our fast-paced environment will be valued!