Administrative Specialist Jobs in Saudi Arabia

About the Role

Next Match AI LLC is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to its global leadership team. As the company's AI-driven recruitment engines and foundational HR API infrastructure experience rapid commercial adoption across North America and the GCC, maintaining streamlined corporate communication and scheduling agility is paramount. Operating completely remote from your base in Saudi Arabia, you will act as a critical coordination link, managing executive workflows, organizing cross-border scheduling structures, and handling essential documentation. You will maintain absolute confidentiality and professionalism, collaborating daily with various departments and the core hub in Abu Dhabi, UAE.

Key Responsibilities

• Manage complex, fluid executive calendars across multiple time zones, prioritizing high-value engagements and resolving scheduling friction.
• Draft, polish, and coordinate corporate emails, internal briefs, and stakeholder communications, ensuring consistency with company messaging.
• Coordinate agenda preparation, document distribution, and action-item tracking for executive-level meetings, ensuring strategic initiatives are followed through.
• Oversee comprehensive travel logistics, corporate event structures, and executive expense reports using digital billing and transaction systems.
• Partner with the operations team to manage administrative workflows, data organization, and regional compliance archiving.

Qualifications and Experience

• A minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or Senior Operations Coordinator within a corporate environment. Experience in a fast-paced tech or software firm is a plus.
• Flawless professional verbal and written English skills. Arabic language capability is highly valued for navigating regional administrative data but is not mandatory.
• High proficiency with modern workplace tools including Google Workspace, Microsoft 365, Slack, and project tracking infrastructure such as Asana or Jira.
• Exceptional time management skills paired with a proven track record of handling highly sensitive corporate records and details with absolute discretion.

Required Skills

• Executive Assistant
• Personal Assistant
• Senior Operations Coordinator
• Communication
• Google Workspace
• Microsoft 365
• Slack
• Asana
• Jira

Work Arrangement and Compensation

This is a full-time, 100% remote position for candidates residing in Saudi Arabia. The role offers a competitive salary range of SAR 14,400 – SAR 18,500 per month, tax-free, dependent on the depth of administrative and corporate experience. The compensation package is set 20% above the Saudi market average and includes a technology stipend and home-office equipment setup allowance. Comprehensive medical insurance coverage is provided for the employee and their immediate family members. The company's reference ID for this position is NMAI-EA-KSA-992.

About the Role

Leejam Sports Company, the largest fitness club operator in the Middle East, is seeking a Receptionist to join its team. The company is dedicated to promoting health and wellness and provides a dynamic, growth-oriented work environment. This role contributes to the operational efficiency and exceptional customer experience within the clubs.

Key Responsibilities

The Receptionist role involves managing the front desk operations and ensuring a positive experience for members and visitors. Key responsibilities include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Maintaining the tidiness and presentation of the reception area.
• Answering phone calls, directing inquiries, and taking messages.
• Assisting members with inquiries and providing information about club services and facilities.
• Handling incoming and outgoing mail and deliveries.
• Supporting club management with administrative tasks as needed.
• Contributing to a positive customer experience (CX) through efficient and courteous service.
• Assisting with operational tasks within the club environment.

Qualifications and Requirements

Candidates for this position are expected to possess the following attributes:

• A willingness to learn and grow within the fitness industry.
• A professional demeanor and strong interpersonal skills.
• The ability to manage multiple tasks effectively.
• A commitment to providing excellent customer service.

Required Skills

Relevant skills for this role include:

• Customer service and communication skills.
• Basic administrative and organizational abilities.
• Proficiency in handling phone etiquette and inquiries.
• A proactive approach to supporting club operations.

Work Environment and Details

This is a full-time position. The role requires 0-1 years of experience. The job is located in Abha, Saudi Arabia, specifically at the Lavanda Park location. The application deadline is 06/11/2026.

• Saudi nationality
• Bachelor's degree in Human Resources or a related field
• Full familiarity with Saudi labor laws and human resources regulations
• Proficiency in Microsoft Office programs (Word, Excel) and dealing with governmental platforms and websites
• High communication, organization, and time management skills
• Ability to work within a team and handle work pressure

• Managing recruitment processes from job posting to hiring
• Following up on employee affairs and employment files
• Implementing human resources policies and procedures
• Preparing and updating employee databases
• Preparing periodic reports related to human resources
• Monitoring attendance, departure, and vacations
• Contributing to improving the work environment and increasing employee satisfaction

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

About the Role

PaxOcean is seeking an Officer, Administration to join our team in Al Jubayl, Saudi Arabia. This full-time position is designed for an individual with 0-1 years of experience who can contribute to the efficient operation of our office environment. The role involves providing general administrative support, managing daily clerical tasks, coordinating with internal teams, and assisting with documentation and reporting.

Key Responsibilities

• Manage general office administration, including filing, scanning, and maintaining records.
• Support in preparing reports, professional correspondence, and other documentation.
• Coordinate schedules for meetings and appointments, and assist with travel arrangements.
• Maintain office supplies and ensure the office environment is organized and conducive to productivity.
• Facilitate smooth workflow by coordinating effectively with various internal departments.
• Undertake other administrative duties as assigned by management to support team objectives.

Qualifications and Requirements

• Must be a Saudi national.
• Minimum of a high school diploma; a diploma or degree in administration or a related field is preferred.
• Basic proficiency in computer skills, specifically with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills to effectively prioritize tasks and manage workload.
• Keen attention to detail and the ability to handle confidential information with discretion and professionalism.

Required Skills

• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational and time management capabilities.
• Excellent attention to detail.
• Ability to handle confidential information.

Work Context

This is a full-time position based in Al Jubayl, Saudi Arabia. The role requires 0-1 years of experience. The company is PaxOcean.

About the Role

Fitness Time is seeking a Receptionist to join their team in Al-Kharj, Saudi Arabia. This full-time position is integral to the smooth operation of the club, focusing on customer experience and administrative support within the region. The role offers an opportunity for individuals looking to begin their career in the fitness and club management industry, with 0-1 years of experience being ideal.

Key Responsibilities

The primary responsibilities of this role involve managing the reception area and contributing to a positive member experience. Typical duties include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Managing the reception desk, ensuring it is tidy and presentable at all times.
• Answering phone calls, directing inquiries to the appropriate departments, and taking messages.
• Handling incoming and outgoing mail and deliveries.
• Assisting members with inquiries about club services, memberships, and facilities.
• Processing membership applications, renewals, and payments accurately.
• Maintaining an organized filing system for member records and administrative documents.
• Coordinating with other departments to ensure seamless member services and operational efficiency.
• Providing general administrative support to the management team as needed.
• Contributing to a positive and welcoming atmosphere for all club patrons.

Qualifications and Requirements

While specific requirements were not detailed, the role typically expects the following:

• High school diploma or equivalent.
• Basic understanding of administrative procedures.
• Ability to multitask and manage time effectively.
• Strong organizational skills.
• Professional demeanor and appearance.

Required Skills

Based on the role and experience level, the following skills are typically expected:

• Excellent communication and interpersonal skills.
• Customer service orientation.
• Proficiency in basic computer applications (*, Microsoft Office Suite).
• Active listening and problem-solving abilities.
• Attention to detail.

Work Environment and Details

This is a full-time position located in Al-Kharj, Saudi Arabia, specifically on King Fahd Road. The role is designed for individuals with 0-1 years of experience. The job identification number is 6808.

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Answer incoming calls, redirect queries, and take messages accurately.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Prepare and maintain documents, forms, and internal correspondence.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Coordinate with other departments such as finance, marketing, and service for smooth workflow.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.
• Provide an excellent customer experience aligned with company standards and brand reputation.

We are looking for a highly organized and motivated administrative assistant to join our team. You will be responsible for providing comprehensive administrative support, including managing correspondence, scheduling appointments, and maintaining accurate records. If you have excellent communication skills, the ability to multitask, and an understanding of the importance of accuracy in office work, we invite you to apply.

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

• Project Scope: Assist in monitoring project scope and report any deviations to the Project Manager.
• Project Timeline: Support schedule development and follow up on activity progress to ensure adherence to approved timelines.
• Project Cost: Track project expenditures and update cost records to support budget monitoring.
• Project Quality: Assist in implementing quality control activities by documenting inspections, tests, and reporting non-conformities.
• Project Human Resources: Coordinate with internal departments for resource availability, maintain attendance and manpower records, and escalate delays or performance concerns.
• Project Procurement: Follow up with suppliers for timely delivery of materials and services.
• Project Communication: Maintain stakeholder lists, prepare meeting minutes, progress reports, and organize filing systems for project documentation.
• Project Risk: Assist in tracking risks and documenting mitigation actions.
• Project Handover: Support commissioning activities and assist in preparing for project close-out.

• Coordinate sales team activities, including scheduling meetings, preparing sales reports, and managing customer communications.
• Assist in the preparation and distribution of sales materials, presentations, and proposals.
• Maintain and update customer databases, ensuring accurate and current information.
• Process sales orders, track shipments, and handle customer inquiries regarding order status and delivery.
• Monitor and report on sales performance, providing insights and recommendations for improvement.
• Collaborate with the marketing team to execute promotional campaigns and track their effectiveness.
• Support the sales team with administrative tasks, such as expense reporting, travel arrangements, and meeting coordination.
• Handle customer complaints and issues, escalating them to the appropriate team members as necessary.
• Maintain organized records of sales activities, customer interactions, and other relevant documentation.
• Stay updated on industry trends and product knowledge to provide accurate information to customers and support the sales team effectively.

• Bachelor's degree in business administration, Marketing, or related field.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.