Administrative specialist Jobs in Saudi Arabia

Join Our Team as an Administrative Specialist!

Alnafitha IT is seeking a skilled Administrative Specialist to support our Administration and Facilities Manager. This role is essential in executing various administrative and operational tasks within our organization.

Job Summary/Objective
The Administration and Facilities Specialist assists in maintaining accurate employee records, processing HR documentation, and coordinating offsite logistics for office assets.

Key Responsibilities

• HR Documentation: Coordinate and maintain personnel records, prepare HR documents, and ensure compliance with regulations.
• Employee Data Management: Update employee information and manage changes in status, benefits, and other relevant data.
• Employee Records: Maintain organized and up-to-date employee records, and assist in archiving records according to retention policies.
• Employee Relations Support: Respond to employee inquiries, provide information on policies, and address concerns professionally.
• HR Processes and Transactions: Assist in coordinating HR processes like onboarding, offboarding, and transfers.
• Social Insurance Management: Prepare documentation for social insurance and health insurance coordination.

Requirements

• Bachelor’s degree in business administration or a related field.
• 24 years of proven experience in HR administration or related roles.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Familiarity with HRIS and labor laws.
• Strong problem-solving skills and the ability to handle conflicts.

Join the Alfaisal University Team!
We are seeking a dedicated and organized Administrative Specialist to support our College of Business. This role involves assisting the department head in managing daily operations, coordinating activities, and ensuring efficient communication within the department.

Primary Duties & Responsibilities:

• Develop an understanding of the Bachelor Business Administration (BBA) program.
• Oversee daily office activities including email responses and form processing.
• Implement policies to ensure compliance with academic standards.
• Advise and track student performance.
• Supervise the college assessments and maintain quality assurance.
• Manage schedules, orientations, and events effectively.
• Keep accurate records for reporting purposes.
• Manage departmental statistics and data reporting.

Qualifications And Competencies:

• Bachelor’s degree in Business Administration, Human Resources, Public Relations, or equivalent.
• Minimum of four (04) years’ experience in an administrative or student services role.

Introduction about the role: We at Alnafitha IT are looking for an experienced administrative specialist to support the administration and facilities manager. You will be responsible for carrying out a variety of administrative tasks and operations that greatly contribute to the efficiency of workflow.

Main Responsibilities:

• Human Resources Documentation: Accurately coordinating and maintaining employee records, ensuring compliance with regulations.
• Employee Data Management: Updating employee-related information and changes.
• Employee Relations Support: Assisting in responding to inquiries and providing information on HR policies and procedures.
• Social Insurance Management: Preparing documents for necessary signatures and submitting them in a timely manner.
• Health Insurance Coordination: Preparing documentation related to health insurance and communicating with insurance companies.
• Asset Management: Managing the handover and receipt of office assets.
• Coordination with Banks: Delivering signed documents and following up on account openings.
• Reports and Data Analysis: Creating HR-related reports to help track employee data.

Required Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Proven experience in human management or administrative affairs.
• Effective communication skills and ability to interact with employees at all levels.
• Comprehensive understanding of labor laws and applicable regulations.
• The ability to provide effective solutions to employee problems.