Administrative specialist Jobs in Saudi Arabia

Join Our Team as an Admin Support Specialist!
We are seeking an experienced and proactive Office Admin Executive to join our team for a prestigious PMO project. As an Admin Support Specialist, you will play a vital role in supporting project managers and teams by ensuring efficient administrative operations. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously, and it will be based in Makkah.

Main Duties:

• Draft emails and communications to staff and clients.
• Organize company events or conferences.
• Maintain records of stationery and furniture.
• Manage housekeeping materials and store records.
• Control all documentation related activities in a project.
• Prepare invoice records, daily requirement reports, and consumption reports as per client and head office requirements.
• Perform general administrative duties to support the project team, such as ordering supplies and managing office logistics.
• Maintain files and control logs as required according to project specifications.

Profile:

• Proven experience as an administrator or in a similar role, preferably within an engineering or construction environment.
• A minimum of 1 to 5 years of experience post-bachelor's degree.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• High level of attention to detail and accuracy.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Join BYD as an Administrative Specialist and become an integral part of our team!

At BYD, we are a leading high-tech enterprise specializing in IT, automobile, and new energy. As an Administrative Specialist, you will be based in our Riyadh office, ensuring smooth operations and supporting our management team.

Responsibilities:

• Follow up on the decoration of the Riyadh office and maintain communication with the landlord and decoration company for timely delivery.
• Manage the company rental apartments to provide excellent service during employee stays.
• Schedule appointments, meetings, and conference calls; prepare meeting agendas and minutes for the General Manager.
• Handle incoming communications professionally.
• Coordinate travel arrangements, visas, and accommodations for management.
• Support HR administration, including onboarding and record keeping.
• Manage office supplies inventory and facilitate orders.
• Assist in managing fixed assets and ensuring the smooth operation of office processes.
• Complete other tasks assigned by the supervisor.

Skills Required:

• Understanding of business processes and government regulations in Saudi Arabia.
• Proficiency in Chinese and Arabic; fluent English is preferred.
• 1-3 years of relevant work experience.
• Familiarity with Microsoft Office.
• Bachelor’s degree or above.
• Meticulous and proactive work ethic.
• Strong organizational and communication skills.