Administrative Specialist Jobs in Saudi Arabia

About the Role

Team Saudi is seeking a Specialist, Enterprise Project Management (1200) to join their team in Riyadh, Saudi Arabia. This position is a key part of the Enterprise Project Management Office (EPMO), providing essential operational and analytical support to the EPMO Manager. The Specialist will contribute to core EPMO functions, including strategic alignment, executive reporting, methodology standardization, governance, compliance, and capability building, with the aim of improving project management maturity across SOPC.

Team Saudi is committed to maintaining a safe, supportive, and empowering workplace for its athletes and employees, valuing integrity, professionalism, and respect.

Key Responsibilities

• Assist in the preparation of comprehensive portfolio and project status reports, dashboards, and presentations for senior leadership.
• Collect, validate, and consolidate project data from various project teams to facilitate effective oversight and informed decision-making.
• Maintain and update the EPMO's repository of project management templates, process documents, and guidelines to ensure current and accessible resources.
• Support governance activities by assisting with stage-gate reviews, conducting project health checks, and tracking compliance.
• Coordinate the logistics and documentation for governance meetings, including the preparation of necessary materials and follow-up on action items.
• Monitor project adherence to approved Project Management standards and promptly flag any deviations to the EPMO Manager.
• Coordinate the organization and execution of Project Management training sessions, workshops, and other capability development activities.
• Maintain and update EPMO tools and systems, specifically ServiceNow SPM, ensuring data accuracy and completeness.
• Support the alignment of project submissions with SOPC's strategic objectives by maintaining relevant tracking registers.

Required Qualifications

• A minimum of 5 to 10 years of experience in enterprise project management or a related field.

Essential Skills

• Proficiency in Project Management Methodologies.
• Experience with Governance frameworks and practices.
• Strong understanding of Compliance requirements.
• Excellent Reporting and Data Analysis capabilities.
• Familiarity with ServiceNow SPM.

Role Details

This is a full-time position based in Riyadh, Saudi Arabia.

Job Opportunity: Receptionist (Mixed Gym) 🏋️‍♀️✨
[Max Perform Lab] announces the opening of recruitment for a receptionist to join our creative team!
📍 Requirements:

• Politeness in dealing and a positive spirit.
• Proficiency in using a computer.
• Passion for the sports field.

Job Title: Insurance Claims Officer and Data Entry

We are looking for an Insurance Claims Officer and Data Entry who possesses high accuracy, organizational skills, and continuous follow-up ability, to contribute to the efficient and professional management of claims, files, and administrative and financial transactions.

Tasks and Responsibilities:

• Follow up on insurance claims with insurance companies until claims are closed and dues are received.
• Review financial claims and ensure the completeness of the required documents and paperwork.
• Continuously and accurately enter and update data in the approved systems.
• Create, organize, and update the Excel files related to claims, transactions, and reports professionally.
• Update all data and transactions promptly and ensure their accuracy and safety.
• Prepare periodic reports and necessary statistics for management.
• Organize and archive files and documents electronically and physically according to a clear and easy-to-refer system.
• Follow up on administrative and financial transactions and ensure their completion within specified deadlines.
• Interact with government platforms and complete related transactions.
• Use the Najiz platform and follow up on related requests, procedures, and cases.
• Coordinate with insurance companies, government entities, and relevant parties to ensure quick completion.
• Maintain the confidentiality of data, information, and files related to the company.

Requirements:

• Previous experience in insurance claims or administrative work and data entry.
• Proficient in using Microsoft Office programs, especially Excel at an advanced level.
• Ability to create tables and reports, organize data, and analyze it.
• Good knowledge of Saudi government platforms.
• Practical knowledge and experience with the Najiz platform.
• High skills in organization, archiving, and file management.
• Accuracy, commitment, and ability to take responsibility.
• Strong communication and follow-up skills and efficiency in completing tasks.

Required Attributes:

• Very organized and detail-oriented.
• Quick learner and good at handling situations.
• Possesses continuous follow-up skills and does not neglect any transaction.
• Able to prioritize and work under pressure.
• Possesses initiative and high professionalism in performing tasks.

Receptionist - Medical Clinic

Receiving patients and visitors, organizing appointments, answering calls and inquiries, and managing patient data professionally. Politeness and good communication skills are required, as well as the ability to organize and work within a team. Previous experience is preferred.

Features:

• Professional and upscale work environment
• Opportunities for career development
• Salary and benefits to be determined after the interview

• Greet visitors and manage front desk operations.
• Answer and direct phone calls efficiently.
• Handle appointment scheduling and administrative tasks.
• Assist clients with inquiries and provide excellent customer service.
• Maintain organization and a welcoming atmosphere in the office.

• Strong phone etiquette and effective communication skills.
• Proficiency in clerical tasks such as filing, scheduling, and data entry.
• Ability to work collaboratively in a team setting and manage multiple tasks.
• Prior experience in a similar role is preferred but not required.
• High school diploma or equivalent.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to maintain a clean and organized environment.
• Prepare and maintain documents and internal correspondence.
• Coordinate with other departments for smooth workflow.
• Support inventory checks and stock updates.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and support complaint resolution.

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

About the Role

Cander is seeking a motivated and organized Entry Level Operations Associate to join its recruitment consultancy team. This role offers an opportunity to build a foundation in operations, recruitment, and HR within the GCC market. The position is fully remote, requiring candidates to be based in Saudi Arabia. Comprehensive on-the-job training and mentorship will be provided, making it suitable for individuals with limited prior experience.

As an Entry Level Operations Associate, you will support the company's day-to-day administrative and operational functions. You will gain exposure to recruitment processes, government compliance, technology utilization, and general HR support, with opportunities for professional growth within a consultancy environment.

Key Responsibilities

• Support the team with essential day-to-day operations and administrative tasks.
• Assist in managing government compliance, ensuring documentation accuracy and adherence to regulatory requirements.
• Help coordinate recruitment processes, including managing candidate pipelines and supporting recruitment activities.
• Utilize technology tools and systems for efficient data management and accurate reporting.
• Provide general HR and operational support to the wider team as needed.
• Contribute to the improvement of operational processes as experience grows.

Qualifications and Requirements

• A Bachelor's degree or an equivalent qualification in any field is required.
• Strong communication skills in both Arabic and English are necessary.
• A highly organized, reliable, and eager-to-learn attitude is essential.
• Comfort and effectiveness working remotely, maintaining a proactive approach.
• Basic computer literacy, including proficiency with Microsoft Office Suite or Google Workspace.
• No prior experience is necessary, as comprehensive training will be provided.

Required Skills

• Communication (Arabic & English)
• Organization
• Reliability
• Eagerness to learn
• Proactive attitude
• Basic computer literacy
• Proficiency in Microsoft Office / Google Workspace

Work Environment and Compensation

This is a full-time, remote position based in Saudi Arabia. The offered salary is 4,000 SAR per month. Cander provides medical insurance and comprehensive on-the-job training. While the office is located in Riyadh, the role itself is fully remote.

About the Role

Novotel Hotels announces its need to hire a Receptionist in the "Differentiation" department to join the team in Riyadh, Saudi Arabia. As the first point of contact in the organization, you will play a key role in providing a welcoming environment for visitors, clients, and employees. This position requires exceptional organizational skills, strong communication abilities, and a commitment to providing excellent customer service in a fast-paced office environment.

Key Tasks and Responsibilities

• Welcome visitors, clients, and employees professionally and courteously.
• Answer incoming phone calls and direct them to the appropriate departments or individuals.
• Schedule and manage appointments using scheduling software while maintaining accurate calendars.
• Maintain the reception area in an organized, clean, and professional manner.
• Perform administrative tasks including mail distribution, data entry, and document management.
• Provide information about company services and direct inquiries to the relevant departments.
• Manage visitor logs and ensure compliance with security protocols.
• Support office operations by assisting with general administrative tasks as needed.
• Handle correspondence and maintain the confidentiality of sensitive information.
• Demonstrate professional communication standards in all interactions, both verbal and written.

Qualifications and Requirements

• Proven experience in a reception, customer service, or similar role requiring direct public interaction.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications and phone systems.
• Ability to multitask and prioritize in a busy work environment.
• Professional demeanor with a friendly and empathetic approach to customers.
• Ability to remain calm and handle multiple inquiries simultaneously.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Core Skills

• Reception
• Customer Service
• Organizational Skills
• Communication (Verbal and Written)
• Microsoft Office Suite
• Phone System Operation
• Scheduling Software Proficiency
• Appointment Management Systems
• Interpersonal Skills

Additional Information

Company: Novotel Hotels

Job Title: Receptionist - Differentiation

Location: Riyadh, Riyadh Region, Saudi Arabia

Required Experience: 0-1 year

Job Type: Full-time

Preferred Qualifications: Proficiency in both Arabic and English is preferred. Experience with scheduling software and appointment management systems is also preferred.

Work Environment: [Information about the team, hotel, or workplace culture will be included here, reflecting the specific environment.]

Note: Adjustments may be made according to specific local or legal requirements, such as work permits.

Our Commitment to Diversity and Inclusion: We are an inclusive company, and our goal is to attract, retain, and develop a diverse workforce.

About the Role

Masimo is seeking a motivated and detail-oriented Regulatory Affairs Specialist I to join our team in Riyadh, Saudi Arabia. This full-time position plays a crucial role in ensuring our products meet the regulatory requirements across the META (Middle East and Africa) region, facilitating global market access and supporting company operations. The ideal candidate will possess a strong understanding of international medical device regulations, particularly within the Middle East, and will be adept at managing complex documentation and liaising with various stakeholders.

Key Responsibilities

• Process and maintain international filings and registrations for assigned countries within the META Region.
• Generate and maintain product and process compliance checklists for the assigned countries.
• Stay up-to-date with applicable regulatory requirements in the assigned countries.
• Provide counsel, training, and interpretation of applicable META Region regulatory requirements to company personnel.
• Liaise with in-country representatives on all matters related to product and process regulatory requirements.
• Support operations, marketing, and sales teams by securing global market approvals necessary for product shipment.
• Prepare and maintain other regulatory documentation as needed for the assigned countries.
• Contribute to the implementation of regulatory best practices and efficient processes for regulatory information management.
• Generate or update quality system procedures owned by Regulatory Affairs as required.
• Participate in relevant projects as a regulatory subject matter expert.
• Collaborate with the Quality Assurance (QA) department to drive quality compliance within the region.
• Perform other duties or special projects as assigned.

Qualifications and Experience

• A BA/BS Degree, or an equivalent combination of education and experience, is required. Preferred degrees are in sciences, engineering, or biomedical engineering.
• A minimum of 3 years of experience in international medical device Regulatory Affairs.
• Demonstrated experience with current Middle East regulations.
• Experience working remotely with in-country representatives and with USA-based headquarters.
• Preferred experience includes 3-7 years of related work experience.
• Experience in patient monitoring systems, hospital-based equipment, software, or electronic devices is preferred.
• Good knowledge of META Region regulations on electro-medical devices and experience interacting with regulatory bodies are advantageous.
• Proficiency in document management systems, such as Oracle Agile PLM, and prior experience working within countries in the Middle East & Africa, as well as in international organizations, are considered a plus.

Required Skills and Attributes

• Excellent verbal and written communication skills in English.
• Excellent prioritizing, organizational, and interpersonal skills.
• Ability to work effectively in a fast-paced environment, managing multiple tasks and projects simultaneously.
• A detail-oriented individual with a "can-do" attitude, capable of working both independently with minimal supervision and collaboratively within a team environment.
• Willingness to accommodate a flexible working schedule across time zones, which may involve evening and weekend working hours depending on project requirements.

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires adaptability to a flexible working schedule to accommodate project needs across different time zones. Collaboration with the Quality Assurance (QA) department is integral to driving quality compliance within the region.

About the Role

Egis, a global leader in architectural, consulting, construction engineering, operations, and mobility services, is seeking a dynamic Project Coordinator & Presentations Specialist to join our team in Riyadh, Saudi Arabia. The company is dedicated to creating and operating intelligent infrastructure and buildings that address the climate emergency and foster balanced, sustainable, and resilient development. This role is crucial for supporting project delivery by managing activities and producing high-quality visual content.

The ideal candidate will be responsible for coordinating project timelines, ensuring stakeholder communication, and developing professional presentations using Adobe Photoshop and PowerPoint. This position offers a full-time opportunity within a company that impacts the collective organization of society and the living environment of citizens worldwide.

Key Responsibilities

• Coordinate and manage project timelines, deliverables, and milestones, ensuring all stakeholders are informed of progress and potential risks.
• Design, develop, and deliver professional presentations for internal and external audiences, translating complex information into clear, visually engaging formats.
• Organize and facilitate project meetings, prepare comprehensive meeting minutes, and track action items to completion.
• Liaise with cross-functional teams to gather project information and ensure seamless collaboration across departments.
• Maintain detailed project documentation, including schedules, budgets, and status reports, utilizing project management tools and software.
• Create data visualizations and presentation materials that effectively communicate project outcomes and business insights.
• Manage logistics for corporate events, conferences, and presentations, including venue coordination and technical setup.
• Monitor project budgets and expenditures, providing regular financial updates to project stakeholders.
• Proactively identify and resolve project obstacles, proposing practical solutions to maintain project momentum.
• Maintain a professional and organized project repository, ensuring all documentation is accessible and up to date.

Qualifications and Requirements

• Minimum of 4+ years of experience as a Project Coordinator or in a similar role.
• Essential experience in presentation development using PowerPoint.
• Demonstrated expertise in creating and delivering professional presentations.
• Proficiency with Microsoft Office Suite, particularly PowerPoint, Excel, and Word.
• Strong written and verbal communication skills in English.
• Excellent organizational abilities with proven time-keeping and multitasking capabilities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to work collaboratively with teams across multiple departments.
• Experience in coordinating meetings, events, or project activities.

Required Skills

• Project Coordination
• Presentation Design
• Adobe Photoshop (a plus)
• PowerPoint
• Microsoft Office Suite (Excel, Word)
• Communication (Written and Verbal)
• Organization
• Time Management
• Multitasking
• Attention to Detail
• Teamwork
• Meeting Coordination
• Event Coordination
• Data Visualization
• Stakeholder Management

Additional Information

This is a full-time position based in Riyadh, Saudi Arabia. The ideal candidate will have 2-5 years of experience. Experience with Adobe Photoshop is considered a plus. Familiarity with presentation software, working in a multicultural or international business environment, knowledge of data visualization best practices, and experience with stakeholder management and communication strategies are desirable.

Applicants are requested to upload their Resume, Cover Letter, and any other supporting documentation. Please ensure your application highlights the skills and experience required for this role.

About the Property Specialist Role

Modern Electronics - MEC, a division of the AL-Faisaliah Group, is seeking a Property Specialist to join its team in Riyadh, Saudi Arabia. This full-time position is integral to ensuring the efficient operation and regulatory compliance of the company's properties across various locations. The role requires a thorough understanding of Saudi Arabian governmental procedures and regulations pertinent to property management and licensing.

Key Responsibilities

• Manage and process all property-related licensing, including Commercial Registration (CR), Municipality (Baladi) licenses, and Civil Defense approvals.
• Oversee and coordinate the renewal of all existing licenses to ensure continuous compliance.
• Liaise effectively with municipalities, landlords, and various regulatory bodies to maintain adherence to all applicable laws and regulations.
• Handle the acquisition and renewal of sales, entertainment, and promotion licenses.
• Maintain a meticulous tracking system for all license expiry dates, ensuring timely renewals to avoid any disruptions.
• Prepare comprehensive reports related to facilities management and administrative activities.

Qualifications and Experience

• Bachelor's degree or an equivalent qualification.
• A minimum of 2 to 5 years of experience in a similar role, such as an Admin & GRO Specialist, within Saudi Arabia.
• Proven experience in retail operations, facilities management, and property licensing.
• Hands-on experience navigating and utilizing Saudi government portals and understanding their associated regulations.
• Familiarity and practical experience with the Zawil platform.
• Proficiency in using Tamm and Nagil systems.
• Knowledge of HCIS procedures and systems.

Required Skills

• Strong knowledge of Saudi labor laws and government procedures.
• Experience in managing facility operations and effective vendor management.
• Excellent organizational and follow-up skills to manage tasks efficiently.
• Demonstrated ability to manage multiple locations and meet various deadlines simultaneously.
• Strong communication skills in both Arabic and English.

Work Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience.

• Coordinate with Sales and Support functions on daily activities.
• Manage documentation requirements.
• Prepare Advance Tax Proforma and LC documents.
• Oversee approval processes for sales support activities.
• Collaborate with the sales team on demand forecasting.

• 4-5 years of relevant experience in a similar industry.
• Proficiency in SAP/ERP Systems and MS Excel.
• Excellent communication and interpersonal skills.
• Fluency in English and Arabic.

• Follow all approved HR policies and procedures to ensure organized and consistent implementation of work.
• Carry out daily HR operations according to established standards and procedures.
• Collect, analyze, and compile employee data and prepare required reports for internal and regulatory needs.
• Act as a coordinator for HR events and projects and provide logistical support.
• Provide HR services to employees and follow up on their needs to ensure requirements are met.
• Coordinate and arrange interviews for selected candidates to ensure a smooth recruitment process.
• Assist in preparing various HR documents to support the department's workflow.
• Draft memoranda and emails to ensure clear communication with relevant parties.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• A minimum of 2 years of related experience.
• Good communication and organizational skills.
• Ability to prepare reports and analyze data.
• Proficiency in using computer software and Microsoft Office.
• Knowledge of HR procedures and systems.
• Good command of English.

About the Role

Qiddiya is seeking a highly motivated Senior Specialist to join its Strategy Development Office (SDO). This role is central to supporting strategic initiatives, driving key projects, and delivering actionable insights that contribute to the successful execution of Qiddiya's vision and business objectives. The Senior Specialist will collaborate with senior leadership and cross-functional teams to analyze market trends, assess performance metrics, and develop strategic recommendations focused on optimizing operational efficiency and fostering growth.

Key Responsibilities

• Support the development and implementation of strategic plans, initiatives, and projects across the organization.
• Conduct comprehensive research and analysis on market trends, the competitive landscape, and industry best practices.
• Prepare detailed reports, presentations, and business cases to support senior management decision-making.
• Collaborate with various departments to gather essential data, monitor key performance indicators (KPIs), and evaluate project outcomes.
• Assist in identifying potential risks and opportunities, and propose effective mitigation strategies to optimize business performance.
• Facilitate cross-functional coordination to ensure alignment and successful execution of strategic priorities.
• Drive continuous improvement initiatives that enhance operational effectiveness and efficiency.
• Maintain up-to-date knowledge on relevant industry developments and innovations.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Management, Economics, or a closely related field.
• A minimum of 2-5 years of relevant experience in strategy development, business analysis, or project management.

Required Skills and Competencies

• Strategy Development
• Business Analysis
• Project Management
• Market Trends Analysis
• Performance Metrics Assessment
• Formulating Strategic Recommendations
• Optimizing Operational Efficiency
• Developing Growth Strategies
• Research and Analysis
• Competitive Landscape Analysis
• Understanding of Industry Best Practices
• Reporting and Presentation Skills
• Business Case Development
• Data Gathering and Management
• Key Performance Indicators (KPIs) Monitoring
• Project Outcome Evaluation
• Risk Identification and Assessment
• Opportunity Identification
• Developing Mitigation Strategies
• Cross-functional Coordination and Collaboration
• Ensuring Strategic Priority Alignment
• Driving Continuous Improvement Initiatives
• Enhancing Operational Effectiveness and Efficiency
• Staying Abreast of Industry Developments and Innovations

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role involves close collaboration with senior leadership and various departments within Qiddiya.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Answer incoming calls, redirect queries, and take messages accurately.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Prepare and maintain documents, forms, and internal correspondence.
• Assist with data entry, filing, and updating customer and vehicle records.
• Coordinate with other departments such as finance, marketing, and service for smooth workflow.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.
• Provide an excellent customer experience aligned with company standards and brand reputation.

• Diploma or Bachelor's degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for the Tamheer Program.

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage front desk activities and maintain a clean, organized reception area.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Schedule appointments and coordinate meeting room bookings.
• Maintain visitor logs and ensure adherence to company policies.
• Provide administrative support to various departments as required.
• Assist with document filing, record keeping, and data entry tasks.

• Saudi.
• 2–4 years of experience in a receptionist, front desk, customer service, or administrative role.
• Excellent verbal and written communication skills in both Arabic and English.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Professional appearance and positive attitude.
• Strong organizational and multitasking abilities.

• Friendly and approachable personality.
• Strong attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Commitment to providing excellent customer service.