Registry Clerk Jobs in Saudi Arabia

Responding to calls and messages Monitoring daily operations within the office Data entry and file organization Preparing reports using Office software Dealing with clients professionally

We are looking for a professional secretary to join the team, where you will be responsible for managing official correspondence, organizing appointments and meetings, and coordinating administrative work. Tasks include receiving phone calls and visitors, preparing reports and administrative documents, and archiving important files and documents in an organized manner. We are looking for a candidate with excellent communication skills, experience in using Microsoft Office programs, and the ability to work under pressure and manage time effectively.

📢 WE ARE HIRING | We need an employee

Administrative & Marketing Coordinator

📍 Jeddah, Saudi Arabia

Join a growing company in the optical and medical equipment industry and be part of our success story.

Amiaal Middle East is looking for an organized, proactive, and creative Administrative & Marketing Coordinator to join our growing team.

Job Responsibilities

• Follow up on employee attendance and administrative matters.

• Monitor and organize sales representatives' reports and activities.

• Prepare weekly and monthly management reports.

• Organize company files, records, and documentation.

• Prepare quotations, presentations, and proposal files.

• Prepare professional presentations and marketing materials for optical clinics and eye examination room projects.

• Manage and update company social media accounts.

• Create and publish social media content.

• Capture photos and videos of products, projects, and company activities.

• Support daily office operations and coordination.

Requirements

• Fluent in Arabic and English.

• Strong communication and organizational skills.

• Excellent knowledge of Microsoft Office (Excel, Word, PowerPoint).

• Experience in administration, coordination, office management, or social media management.

• Experience with Canva, CapCut, Photoshop, or similar tools is preferred.

• Ability to multitask and work independently.

• Valid Saudi Iqama (mandatory for non-Saudi applicants).

• Currently residing in Jeddah.

Preferred (Not Mandatory)

• Experience in the optical, medical equipment, healthcare, or marketing sectors.

What We Offer

• Professional and friendly work environment.

• Career growth opportunities.

• Performance-based incentives and annual rewards.

• Opportunity to grow with a fast-growing company.

Fresh graduates with strong administrative and digital skills are welcome to apply.

📩 Apply Now

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Subject:

Our company is looking for an organized secretary with excellent communication skills to join our team. She will be responsible for managing the appointment schedule, coordinating internal and external meetings, and will have the ability to withstand pressure and handle incoming and outgoing correspondence efficiently with flexible working hours, either morning or evening, depending on the business needs, at a rate of only 4 working hours per day initially. We will provide a sophisticated and exemplary work environment and a qualitative addition to your previous experience record. Main tasks include: Full proficiency in Office programs, Organizing and scheduling appointments and meetings, Responding to phone calls, emails, and inquiries, Preparing necessary reports and documents, Maintaining confidentiality of information.

Join Our Team as an Executive Assistant at Procter & Gamble!
In this dynamic and fast-paced role, you will provide essential administrative and office support to ensure smooth business operations. Procter & Gamble is renowned for its innovative and consumer-focused products.

Responsibilities:

• Provide administrative, technical, and project management support to a Senior Executive and their leadership team.
• Act as a trusted confidante and liaison, guiding and advising on company affairs.
• Build and maintain crucial relationships for organizational success.
• Coordinate travel and manage global business meetings effectively.
• Handle sensitive information with professionalism and discretion.

Role Requirements:

• 3-5 years of relevant work experience.
• Fluent in Arabic and English (written & spoken).
• Exceptional attention to detail and strong technical skills, particularly in Microsoft Outlook, Teams, Excel, and PowerPoint.
• Excellent organization and follow-through skills.

Join a team that prioritizes career growth and work-life balance. At Procter & Gamble, you’ll have the opportunity to make an impact from day one while enjoying flexible working options and comprehensive benefits.

We are looking for a professional receptionist to join the team, who will be responsible for welcoming visitors and clients and directing them in a professional and courteous manner. The employee will respond to phone inquiries, manage appointments, and coordinate meetings with various departments, in addition to organizing and arranging the reception area and maintaining an appropriate overall appearance. Experience in customer service and excellent communication skills are required, as well as the ability to handle pressure and work as part of a team.

Join TÜV SÜD as a Receptionist & Admin Coordinator!
At TÜV SÜD Group, we are passionate about technology and dedicated to being a part of progress. As the Receptionist & Admin Coordinator, you will provide essential front-office and administrative support, ensuring efficient branch operations and a professional customer experience.

Key Responsibilities:

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

Skills & Competencies:

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

What We Offer:
Paid vacation time and competitive compensation.

We welcome applications from individuals of all backgrounds, experiences, and perspectives, believing that diversity enhances our work environment.

About the Role

GRG is seeking an experienced Executive Assistant to provide comprehensive support to the senior leadership of a leading Saudi conglomerate. This full-time role, based in Jeddah, Makkah Province, Saudi Arabia, offers significant exposure to senior management and international business operations. The successful candidate will act as a trusted right-hand person to the executives, operating within a fast-paced and highly professional work environment. This role is ideal for an individual with a proven track record of supporting C-level executives, demonstrating exceptional organizational skills and a proactive approach to managing complex administrative tasks. The opportunity involves extensive interaction with high-level stakeholders and managing critical executive functions.

Key Tasks and Responsibilities

• Provide high-level administrative support to C-level executives.
• Manage complex and dynamic calendars, ensuring efficient scheduling and conflict resolution.
• Arrange and coordinate international travel, including flights, accommodation, and itineraries.
• Handle executive correspondence with professionalism and confidentiality.
• Prepare materials and agendas for meetings, ensuring all necessary documentation is available.
• Effectively liaise with various stakeholders to facilitate smooth operations and communication.

Qualifications and Experience Required

• Minimum of 5 to 10 years of experience in an Executive Assistant role.
• Proven experience supporting C-level executives.
• Demonstrated ability to manage complex calendars.
• Experience in coordinating international travel arrangements.
• Proficiency in handling executive correspondence.
• Experience in meeting preparation.
• Strong stakeholder coordination skills.

Core Skills

• Executive Assistant
• C-Level Executive Support
• Calendar Management
• International Travel Arrangements
• Executive Correspondence
• Meeting Preparation
• Stakeholder Coordination

Work Environment and Location

This is a full-time role requiring presence in Jeddah, Makkah Province, Saudi Arabia. The company operates in a fast-paced, professional environment.

Application

Interested candidates are invited to submit their resumes with confidence.

About the Role

Raffles Hotels & Resorts is seeking a Receptionist / Front Desk Officer to join its distinguished team in Jeddah, Saudi Arabia. The Raffles Jeddah, situated adjacent to the residential tower, embodies expert service and world-class luxury, poised to welcome guests with Raffles' signature elegance and personal touches, complementing Jeddah's charm and beauty. As the first point of contact for the establishment, this role is crucial in creating a positive and welcoming environment for visitors, clients, and staff, ensuring a seamless and exceptional guest experience.

Key Tasks and Responsibilities

• Greeting and directing visitors, ensuring a warm and professional reception.
• Answering and managing incoming phone calls, emails, and other communications efficiently.
• Scheduling appointments and managing calendars for executives and meeting rooms.
• Performing essential administrative tasks such as data entry, filing, and document preparation.
• Coordinating with other departments to ensure smooth and efficient office operations.
• Managing incoming and outgoing mail and packages.
• Maintaining a clean, organized, and inviting reception area at all times.
• Assisting with basic office maintenance and monitoring office supply inventory.
• Providing support to other administrative staff as needed.
• Ensuring security protocols are followed by monitoring visitor access.

Qualifications and Requirements

• Applicant must be of Saudi nationality.
• Excellent verbal and written communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong multitasking abilities and effective time management skills.
• Customer service-oriented with a friendly and professional demeanor.
• High school diploma or equivalent required.
• Bachelor's degree in Hospitality Management or a related field is preferred.
• Previous experience as a Receptionist or Front Desk Officer is preferred.
• Experience in the hospitality or customer service sector is preferred.
• Ability to work effectively in a fast-paced environment while maintaining a high level of attention to detail.
• Excellent organizational skills and the ability to prioritize tasks effectively.
• Adaptability and willingness to learn new skills and techniques.

Required Skills

• Proficiency in Microsoft Office Suite.
• Multitasking.
• Time management.
• Customer service excellence.
• Organizational skills.
• Attention to detail.
• Adaptability.

Additional Information

This is a full-time position based in Jeddah, Makkah Al-Mukarramah, Saudi Arabia. As a Raffles employee, you are expected to embody and convey the brand and company mindset through our heartfelt service culture. The role requires 0-1 years of experience.

About the Role

Alkayan United is looking for individuals to join its team and contribute to providing excellent customer service and organizing work. This role is within the Azizia Mall project in Jeddah, on Sabeen Road. We are looking for people with the ability to interact with customers, organize appointments, and effectively manage their visits, ensuring a positive experience for all visitors.

Key Tasks and Responsibilities

• Receive customers and visitors in a professional and friendly manner.
• Organize appointments and manage customer visit schedules with the sales team.
• Answer phone calls and transfer them to the relevant departments.
• Record customer and employee data in the system.
• Maintain the cleanliness and orderliness of the reception area.
• Encourage activities and interactions within the center.

Qualifications and Requirements

• High school diploma as a minimum; a diploma or university degree in management or marketing is preferred.
• Previous experience in customer reception or customer service is preferred, especially in the real estate sector.
• Proficiency in computer use and Microsoft Office programs.
• A good understanding of the real estate sector is an added advantage.

Essential Skills

• Excellent communication skills and an engaging presence.
• Strong customer service ability.
• Effective sales support skills.
• Proficiency in record keeping.
• Skill in handling phone calls.
• Ability to maintain order and tidiness.
• Excellent active listening skills.
• Enthusiasm and a positive attitude.
• Strong computer skills, including proficiency in Microsoft Office.
• Adaptability and ability to work under pressure.

Work Environment and Location

The workplace is located in Jeddah, Makkah Al-Mukarramah, Kingdom of Saudi Arabia, within the Azizia Mall project. The nature of the work is full-time.

About the Role

The Islamic Development Bank (IsDB) announces its need to fill the position of Administrative Support Officer within the framework of additional work, under a contract with a third party. This role plays a pivotal part in providing comprehensive administrative support within the President's complex, specifically in Strategy, Budget, and Corporate Performance Management (SBCP). The successful candidate will be responsible for ensuring the smooth and efficient workflow within the department by managing diverse administrative tasks and supporting departmental initiatives.

The work location is at the headquarters of the Islamic Development Bank in Jeddah, Saudi Arabia, and this opportunity offers a contribution to a leading multilateral development institution.

Key Tasks and Responsibilities

• Manage the Director's schedule, respond to inquiries, and provide administrative support by presenting information about projects and services, including clearly and easily explaining technical capabilities.
• Conduct research and gather data relevant to meeting discussions to ensure proper understanding of issues and follow-up as needed.
• Support the preparation of the department's annual budget plan.
• Process Purchase Requisitions (PRs) through the SAP system.
• Submit travel requests and process expense settlements for the Director's official missions.
• Draft and finalize correspondence and documents for the Director's review and approval via DocuSign.
• Assist in coordinating, reviewing, and finalizing reports submitted to BED.
• Support Heads of Departments in preparing presentations.
• Assist the team in planning and organizing events, workshops, and capacity-building activities.
• Organize and streamline workflows to ensure an efficient and productive work environment.
• Manage the SBCP dashboard within the Jira system.
• Act as a key point of contact for stakeholders and staff regarding system-related matters.
• Perform any other duties assigned by the Director, Strategy, Budget, and Corporate Performance Management.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Management, Public Administration, or a related field.
• Relevant experience of at least 2 to 5 years in executive or administrative support.
• Professional certifications in Management or Project Management (*, CAPM, PMP, or equivalent) are considered an added advantage.
• Proficiency in English is mandatory.

Required Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in professional drafting of correspondence and reports.
• Effective stakeholder coordination and interpersonal skills.
• Strong research and analytical abilities.
• High attention to detail and the ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of SAP and Jira systems.
• Understanding of budgeting and procurement processes.

Additional Information

This position is a contractual role within the framework of additional work, managed through a third-party contract.

Location: Headquarters in Jeddah, Makkah Al-Mukarramah, Saudi Arabia.

Required Experience: 2-5 years.

Application Process: Interested candidates who meet the criteria are encouraged to apply. Required documents include CV, passport copy, and academic certificates.

The Islamic Development Bank (IsDB) confirms that it does not request any payments of any kind from applicants throughout the recruitment process, nor does it request sensitive financial information. The Islamic Development Bank disclaims responsibility for any fraudulent job postings or offers made in its name.

About the Role

Saudi German Health Careers KSA is seeking a highly organized and professional Executive Assistant to provide comprehensive administrative, organizational, and executive support to the Group Executive. This role ensures the efficient operation of the executive office and serves as a key liaison between executive leadership, hospital management teams, physicians, and external stakeholders. The ideal candidate will uphold the highest standards of professionalism, confidentiality, and discretion.

Key Responsibilities

• Manage the Group Executive's calendar, schedule appointments, coordinate meetings, and arrange travel logistics.
• Effectively manage and prioritize meeting requests to ensure optimal time management for the executive.
• Prepare agendas, presentations, reports, correspondence, and all necessary meeting materials.
• Draft professional communications, emails, and official documents on behalf of the executive.
• Screen and prioritize incoming calls, emails, and other requests directed to the executive office.
• Organize and facilitate executive meetings, medical leadership gatherings, board committee sessions, and strategic review meetings.
• Compile supporting documents for meetings, prepare agendas, and accurately record minutes.
• Track action items arising from meetings and ensure their timely completion by relevant stakeholders.
• Coordinate virtual and in-person meetings across multiple hospitals and diverse locations.
• Serve as the primary point of contact for internal and external stakeholders interacting with the executive.
• Facilitate communication with hospital CEOs, CMOs, Medical Directors, department heads, and physicians throughout the group.
• Cultivate and maintain strong working relationships with executive leadership teams and support functions.
• Maintain meticulously organized records, files, and confidential documentation.
• Monitor and track key projects, initiatives, and deadlines overseen by the executive.
• Assist in the preparation of executive dashboards, performance reports, and management presentations.
• Support the coordination of medical leadership initiatives and strategic healthcare projects.

Qualifications and Requirements

• Experience in a similar executive support role is required.
• 2-5 years of experience in an executive assistant or similar capacity.

Required Skills

• Proficiency in calendar management and scheduling.
• Strong capabilities in meeting coordination and logistics.
• Experience with travel arrangements.
• Skilled in presentation preparation.
• Adept at report preparation.
• Excellent correspondence drafting abilities.
• Demonstrated professional communication skills.
• Commitment to maintaining confidentiality and discretion.
• Effective stakeholder management.
• Proficient in record keeping and file management.
• Ability to track projects and deadlines.
• Experience in performance reporting.

Work Environment and Location

This is a full-time position. The role is based in Jeddah, Makkah, Saudi Arabia, supporting the Group Executive within the Saudi German Health network.

Join Nestlé as an HR Coordinator!
As the world's largest Food and Beverage Company, Nestlé offers an enriching career path driven by the purpose of enhancing the quality of life and contributing to a healthier future. In this position, you will play a critical role in supporting the General Manager (GM) and ensuring smooth administrative operations.

A Day in the Life:
- Manage assets, supplies, files and documents for the GM's office.
- Organize bookings and reservations for internal and external business visits, training, and meetings.
- Attend meetings as directed by the GM, assisting with minutes if required.
- Handle annual gifting for VIP stakeholders, coordinating sending and receiving of correspondence.
- Type official documents and letters in English as needed.
- Consolidate commercial reports and follow up with stakeholders.
- Liaison with official institutions and manage PR gifts and cards for VIP customers and bodies.
- Coordinate travel arrangements and manage T&E policy.

What Will Make You Successful:
- A university degree and 2-3 years of experience in administrative or support services.
Come and make an impact at Nestlé while growing both professionally and personally!

Job Opening: Receptionist and Administrative Officer – Specialized Martial Arts Club

Working Days: Saturday to Thursday
Working Hours: 4:15 PM to 11:00 PM

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📝 About the Job

A specialized martial arts club announces the availability of a receptionist and administrative officer position.
The job includes managing daily operations within the club, receiving members, following up on memberships, and organizing administrative and operational tasks, with a focus on the experience of both adult and child members in an organized and safe sports environment.

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🎯 Tasks and Responsibilities

• Receive members and visitors professionally and represent the club positively.
• Manage the membership system (register new members – renewals – follow up on cases).
• Monitor member check-in and check-out and update data in the system.
• Follow up on expiring memberships and notify members about renewals.
• Work on the member management system and enter data accurately.
• Monitor children's exit after training and ensure they are safely handed over to their guardian.
• Perform daily administrative tasks within the club (organization – files – general follow-up).
• Respond to member inquiries and resolve minor issues or escalate them to management when needed.
• Maintain order and discipline in the reception area and club premises.

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⭐ Requirements

• Commitment and punctuality in working hours.
• Honesty and high responsibility, especially in dealing with memberships and children.
• Good communication skills with children, adults, and parents.
• Ability to organize and work in a professional sports environment.
• Previous experience in administrative or reception work is preferred (not required).
• Ability to use electronic systems for member management.

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💡 Job Benefits

• Working in a specialized martial arts club.
• Professional and organized sports work environment.
• Opportunity to gain experience in management and customer interaction.
• Incentive system linked to performance and memberships.

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📍 Important Notes

The job requires seriousness and full commitment, especially in monitoring children and memberships, while ensuring a safe and organized experience for members within the club.

About the Role

Procter & Gamble, a global leader in Fast Moving Consumer Goods (FMCG) with well-known brands, is seeking a dedicated Executive Assistant to join its team in Jeddah, Saudi Arabia. This full-time position, based at the Jiddah Jameel Square Office, offers an opportunity to provide comprehensive administrative and office support to meet business objectives. The role requires agility to adapt to varying schedules and situations, and a commitment to improving processes.

Key Responsibilities

• Provide advanced administrative, technical, and project management support to a Senior Executive and their leadership team.
• Act as a strategic business partner, serving as a trusted confidante, liaison, and executive stand-in, offering guidance and input on company and business affairs.
• Build and maintain crucial relationships essential for the success of the Executive and the organization.
• Represent the Company and the Executive's office professionally to both internal stakeholders and external visitors.
• Manage office operations efficiently, leveraging expertise in technical tools and software applications.
• Coordinate travel arrangements and global business meetings seamlessly.
• Handle sensitive information with the utmost professionalism and discretion.

Qualifications and Experience

• 3-5 years of relevant work experience in an executive support or similar role.
• Fluency in both Arabic and English, both written and spoken.
• Exceptional attention to detail to ensure accuracy in all tasks.
• Strong organizational and follow-through skills to manage multiple priorities effectively.

Required Skills and Proficiencies

• Proficiency in office management principles and practices.
• Expertise in utilizing various technical tools and software applications.
• Advanced skills in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint.
• Experience with collaboration technologies.
• Proven ability to coordinate travel logistics.
• Capability to coordinate global business meetings.

Work Context

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role is classified under Experienced Professionals.

Join Our Team as an Accounting Clerk!
At Taj HR, we are seeking a dedicated Accounting Clerk to join our dynamic team in Jeddah. As an integral part of our organization, you will play a crucial role in managing our financial records and ensuring accuracy in our accounting operations.

Key Responsibilities:

• Prepare and record daily journal entries with high accuracy.
• Manage Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Perform monthly bank reconciliations and assist in financial reporting.
• Assist senior accountants in monthly and yearly closing procedures.
• Ensure compliance with local accounting standards and VAT regulations.

Requirements and Qualifications:

• Experience: 1 to 3 years of professional accounting experience.
• Industry Background: Preferred experience in Trading, Manufacturing, or Contracting sectors.
• Technical Skills: Strong proficiency in using Accounting Software/ERP systems.
• Education: Bachelor’s degree in Accounting or Finance.
• Location: The position is based in Jeddah.
• Soft Skills: Detail-oriented, organized, and capable of working in a fast-paced environment.

If you are passionate about accounting and eager to contribute to a collaborative team, we encourage you to apply!

About the Role

Modern Building Leaders (MBL) is seeking a diligent and detail-oriented Accountant to join its team in Jeddah, Makkah, Saudi Arabia. This full-time position is suitable for individuals with 0-1 years of experience looking to develop a career in accounting within a dynamic organization. The Accountant will contribute to the company's financial health by supporting financial reporting, reconciliation, and audit processes.

Key Responsibilities

• Prepare ad-hoc reports to address specific business needs and provide insights.
• Generate necessary tax documents in compliance with relevant regulations.
• Compile and analyze financial statements to ensure accuracy and completeness.
• Assist with budgeting and forecasting processes to support financial planning.
• Perform bank reconciliations to verify the accuracy of financial records.
• Conduct cyclical audits to identify and address discrepancies or areas for improvement.

Qualifications and Requirements

• Bachelor's degree in Accounting or a related field.
• Ability to interpret and analyze financial statements and periodicals.
• A valid SOCPA membership/certification is required for this role.

Required Skills

• Proficiency in the Microsoft Office suite, including Outlook, Excel, Word, and PowerPoint.
• Strong interpersonal skills for effective communication and collaboration across departments.
• Solid business acumen to understand and contribute to financial strategies.

Work Context

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role is designed for individuals with 0-1 years of experience, offering an opportunity to build a career in accounting.