Secretary Jobs for Fresh Graduates With No Experience in Saudi Arabia

About the Role

Hays is partnering with a leading global investment bank to recruit a professional and friendly Receptionist to join their team in Riyadh, Saudi Arabia. This is an opportunity to work within a prestigious and fast-paced corporate environment, where the incumbent will serve as the first point of contact for clients and visitors, while providing support for daily office operations.

Incumbent Responsibilities

• Greet clients and visitors in a professional and courteous manner.
• Serve as the first point of contact for all incoming inquiries via the reception desk.
• Manage incoming calls, emails, and general correspondence.
• Coordinate meeting room bookings and ensure their readiness.
• Support administrative tasks and daily office coordination.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Maintain a high level of professionalism and presentable appearance at all times.

Qualifications and Requirements

• 1-2 years of experience in a receptionist or front desk role.
• Ability to work effectively in a fast-paced corporate environment.

Key Skills

• Strong communication and interpersonal skills.
• Professional appearance and a customer-service oriented approach.
• Excellent organizational skills and ability to multitask.

Additional Opportunity Details

This is a contract position based in Riyadh, Saudi Arabia. The role requires 0-1 year of experience. This opportunity offers exposure to a globally recognized investment bank within a professional and collaborative work environment, providing exposure to a high-level corporate setting and long-term career development opportunities.

About the Role

IMbright, a center in Riyadh specializing in cognitive training and performance development for children and young adults, is seeking a Receptionist. The company is dedicated to transforming learning experiences through internationally accredited programs tailored to local needs, focusing on enhancing critical thinking, memory, focus, and processing skills. This full-time, on-site role is integral to the smooth daily operations of the center, ensuring an efficient and welcoming environment for clients and staff.

The Receptionist will serve as the primary point of contact for clients and will manage administrative tasks, coordinate schedules, and maintain organizational efficiency. This position is based at IMbright's Riyadh location: 6830 Uthman Ibn Affan Branch Rd, Alizdihar District, Riyadh, SA 12485.

Key Responsibilities

• Welcome and assist clients with a professional and friendly demeanor.
• Schedule and coordinate appointments for training sessions and consultations.
• Follow up on training sessions and monitor student attendance.
• Monitor the attendance of trainers and students to ensure operational continuity.
• Respond promptly and professionally to client inquiries via phone and in person.
• Oversee the daily operations of the center to ensure smooth functioning and efficiency.
• Provide comprehensive general administration support to the team.

Qualifications and Requirements

• Must be of Saudi Nationality.
• Possess a Bachelor’s degree or diploma in Management or a related field.
• Fluent in both spoken and written Arabic and English.
• Proficient in using office software, including MS Office Suite (Excel, Word, Outlook).
• Previous experience in an office environment is required.

Required Skills

• Strong communication skills and a commitment to adhering to working hours.
• Excellent organizational, time management, and multitasking abilities.
• Demonstrated leadership, problem-solving, and decision-making skills, particularly relevant to staff coordination and operational challenges.
• Keen attention to detail and the ability to handle confidential information with utmost professionalism.

Work Schedule and Compensation

This is a full-time, on-site position based in Riyadh, Saudi Arabia.

Working Hours:

• Sunday to Thursday: 1:00 PM – 9:00 PM
• Saturday: 9:00 AM – 5:00 PM

Salary:

• A monthly salary of SAR 5,500 is offered, which is inclusive of insurance, fees, transportation, and housing.
• Additional financial incentives and performance-based bonuses may be available.

Please note that both the working hours and the salary for this position are fixed and non-negotiable. Candidates who find these terms unsuitable are kindly requested not to apply.

• Deliver a warm welcome: Greet guests upon their arrival and complete the check-in process, which includes verifying their details, assigning rooms, issuing keys, and assisting with welcome materials or bell service.
• Support efficient check-out: Process guest departures by verifying charges, handling payments, issuing receipts, and accurately using the point-of-sale system.
• Provide hotel and local knowledge: Demonstrate thorough knowledge of hotel offerings, room types, rates, promotions, and local area information to assist with guest inquiries.
• Promote hotel services: Employ up-selling techniques to recommend hotel amenities and maximize room and service revenue.
• Delight our guests: Address guest requests, resolve concerns with care and urgency, and manage messages and communications effectively.

• Commitment to wearing the restaurant uniform
• Politeness and good customer service
• Adherence to working hours

• One day off per week
• Accommodation available
• Transportation available

About the Role

Shine - Event Staffing is seeking an F&B Coordinator to join its team in Riyadh, Saudi Arabia. This position is integral to supporting the recruitment of event staff and ensuring the smooth execution of daily operations. The F&B Coordinator will serve as a key liaison between staff, clients, and internal teams, facilitating seamless staffing placements and successful event delivery.

This full-time role offers an opportunity for individuals with 0-1 years of experience to develop their skills in a dynamic operational environment. The successful candidate will contribute to maintaining operational efficiency and upholding high service standards for clients.

Key Responsibilities

• Support the sourcing, screening coordination, and development of the talent pool.
• Assist with the onboarding process for new talent, including document verification and profile maintenance.
• Provide support for on-ground operations and staff deployment for events and projects.
• Manage staff accreditation, uniform distribution, and event readiness requirements for deployed personnel.
• Monitor on-site service quality and ensure consistent staff attendance and presentation standards.
• Coordinate staff scheduling, manage availability, and ensure efficient deployment across multiple assignments.
• Brief staff members before assignments and act as a primary point of contact during events.
• Liaise with clients to understand requirements, discuss timelines, and provide operational updates.
• Maintain accurate records of placements, staff profiles, and relevant documentation.
• Gather and document post-event feedback from staff and clients to support continuous improvement.

Required Qualifications

• Strong coordination and organizational skills are essential for managing diverse operational needs.
• The ability to manage multiple tasks and competing priorities simultaneously is required.
• Comfort working effectively within a fast-paced operational environment is necessary.
• Excellent communication and stakeholder management skills are vital for interacting with various parties.
• The capacity to work collaboratively and closely with staff, clients, and internal teams is a key requirement.
• Fluency in both Arabic and English is mandatory for this role.

Skills Profile

• Coordination
• Organizational skills
• Ability to manage multiple tasks and priorities simultaneously
• Communication
• Stakeholder management

Work Context

This is a full-time position based in Riyadh, Saudi Arabia. The role requires individuals to be comfortable working within a fast-paced operational environment and to collaborate closely with staff, clients, and internal teams.

About the Role

NOYA Clinics is seeking a Recruitment Coordinator to join its Human Resources team in Riyadh, Saudi Arabia. This entry-level position is designed for individuals with 0-1 years of experience to gain exposure to the recruitment process within the healthcare sector. The Recruitment Coordinator will support the hiring process, aiming for efficiency and a positive candidate experience.

Key Responsibilities

• Schedule and coordinate interviews between candidates and hiring managers, ensuring clear communication and timely arrangements.
• Communicate with candidates regarding interview details, application status updates, and required documentation.
• Maintain and update candidate records within the Applicant Tracking System (ATS), ensuring data accuracy.
• Post job openings on various job boards and the company's career pages.
• Assist in the initial screening of applications and organize candidate pipelines.
• Prepare offer letters for successful candidates and support onboarding activities.
• Coordinate pre-employment requirements, including background checks and document collection.
• Generate recruitment reports and track key hiring metrics.
• Ensure a positive candidate experience throughout the hiring process.

Qualifications and Requirements

• A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• 0-2 years of experience in Human Resources, recruitment, or administrative support roles.
• Strong organizational and time-management skills, with the ability to manage multiple tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel and Microsoft Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with Applicant Tracking System (ATS) software is considered an advantage.

Required Skills

• Attention to detail to ensure accuracy in recruitment processes.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Customer service and interpersonal skills to provide a positive candidate experience.
• Problem-solving abilities to address recruitment challenges.
• Collaborative spirit and teamwork skills.

Work Environment and Details

This is a full-time, entry-level position based in Riyadh, Saudi Arabia. The role offers an opportunity to work within the dynamic healthcare environment of NOYA Clinics.

About the Project Coordinator Role

Resilience is seeking a motivated and organized Project Coordinator to join its Project Management Department. This full-time position is based in Riyadh, Saudi Arabia, and is suitable for recent graduates or individuals with up to one year of relevant experience. The Project Coordinator will provide essential support to Project Managers, assisting in the planning, coordination, and tracking of project activities to ensure effective progress towards project timelines and objectives.

Key Responsibilities

• Support Project Managers in the comprehensive planning and coordination of all project activities.
• Proactively follow up on project tasks, key milestones, and critical deliverables to ensure timely progress.
• Prepare essential project documentation, including meeting agendas, minutes of meetings (MoM), and action trackers.
• Coordinate effectively with internal teams and stakeholders to facilitate the timely completion of assigned tasks.
• Maintain accurate and organized project documentation and records for easy access and reference.
• Assist in the preparation of clear and concise project status reports and presentations for stakeholders.
• Monitor project schedules diligently and escalate any potential delays or issues to the Project Manager promptly.
• Provide administrative and operational support for various activities related to project execution.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Project Management, Information Systems, Engineering, or a closely related field.
• Fresh graduate or possess up to one year of relevant professional experience.
• Demonstrate strong organizational abilities and excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, with a particular emphasis on Excel and PowerPoint.
• Ability to effectively manage multiple tasks simultaneously and thrive in a fast-paced work environment.
• A basic understanding of project management concepts is preferred.
• Possession of a CAPM certification or completion of project management training is considered a significant advantage.
• Must be of Saudi Nationality.

Required Skills

• Project Coordination
• Communication Skills
• Stakeholder Management
• Documentation Management
• Reporting and Presentation Skills

Work Environment and Details

This is a full-time role based in Riyadh, Saudi Arabia. The position offers an opportunity to develop foundational project management skills within a dynamic environment.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to maintain a clean and organized environment.
• Prepare and maintain documents and internal correspondence.
• Coordinate with other departments for smooth workflow.
• Support inventory checks and stock updates.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and support complaint resolution.

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

About the Role

Hilton is looking for a spa receptionist in the resort to join its team in the Kingdom of Saudi Arabia. This is a full-time job opportunity aimed at contributing to the smooth operation of the spa resort and providing distinctive experiences for guests. As a spa receptionist, you will be the first point of contact for guests, embodying the warm hospitality spirit that Hilton is known for.

Spa Receptionist Responsibilities

• Welcome guests and assist them upon entering the spa resort or salon, and manage check-in procedures.
• Answer phone calls and emails efficiently to manage guest inquiries and reservations.
• Handle guest inquiries and communicate necessary information to relevant team members to ensure seamless service delivery.
• Perform various office tasks including data entry, file management, and mail processing.
• Take notes and write correspondence as needed.
• Assist spa managers in general administrative tasks to support spa operations.

Core Qualifications

• Passion for spreading the spirit of warm hospitality.
• Integrity and always doing what is right.
• Inspiring others through leadership.
• Belief that teamwork achieves the best results.
• Demonstrating a sense of responsibility and accountability.
• Focus on the present, bringing discipline and seriousness to every moment.

Required Skills

• Excellent customer service and communication skills.
• Proficiency in data entry and general administrative tasks.
• Experience in file management and mail processing.
• Strong writing and correspondence preparation skills.
• Mastery of guest check-in procedures.
• Skill in managing reservations.
• Ability to handle guest inquiries effectively.

Additional Information About the Opportunity

Hilton is an award-winning workplace, recognized as one of the best places to work globally by Great Place to Work and Fortune. The company is committed to building an exceptional work environment for its members and providing the best accommodation for every guest. Whether you are starting your career or exploring something new, Hilton supports your journey.

Company: Hilton

Region: Kingdom of Saudi Arabia

Job Type: Full-time

Experience Required: 0-1 year

We are seeking a dynamic and professional Host to serve as the welcoming face of our establishment, ensuring exceptional guest experiences from arrival to departure. The ideal candidate will be responsible for greeting visitors, managing reservations and seating arrangements, answering inquiries, and maintaining a warm and organized reception area. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively while providing outstanding customer service in a fast-paced ************** skills with customer engagement and communication

First: Job Objective

Manage order and payment operations efficiently and accurately, ensuring a smooth and fast ordering experience for restaurant customers, in line with the service and quality standards adopted by the company.

Second: Tasks and Responsibilities

1. Receive customer orders inside the restaurant or through takeout.
2. Enter orders accurately through the point of sale system.
3. Collect cash and electronic payments and deliver the invoice.
4. Ensure the order's accuracy before delivering it to the customer.
5. Coordinate with the kitchen to ensure the speed and quality of order execution.
6. Effective communication with the work team and direct manager.
7. Maintain cleanliness and organization of the cashier area and ensure the availability of necessary tools.
8. Match cash and sales reports at the end of the shift.
9. Report any financial discrepancies or operational notes to management.
10. Professionally handle customer complaints and escalate them when necessary.
11. Full knowledge of product components and the ability to explain them to customers.

Third: Qualifications and Requirements

Fourth: Required Skills

1. Speed and accuracy in entering orders.
2. Communication and customer service skills.
3. Ability to handle work pressure and peak times.
4. Teamwork spirit.
5. Good handling of financial amounts.

Fifth: Working Hours and Location

• Working Hours: According to the approved shift system, with acceptance of shift variations per the contract.
• Work Location: Inside the restaurant or the pickup area.

Sixth: Operational Procedures

If the employee is assigned a task outside their expertise:

Perform the task if it does not affect the core responsibilities, with notification to the direct manager if it conflicts with job responsibilities.

In case of discovering an error in the financial custody:

Notify the direct manager immediately, review reports, and do not act individually with the amount except according to the approved procedure.

If the work pressure exceeds capacity:

Request support, organize priorities, maintain calmness, and avoid haste that causes operational errors.

In case of customer order delay:

1. Apologize to the customer professionally.
2. Explain the reason for the delay.
3. Follow up on the order with the kitchen immediately.
4. Notify the manager when the allowed time is exceeded.
5. Follow up on the order until delivery.