Secretary Jobs in Saudi Arabia

Executive Secretary (Remote)

We are looking for someone who loves organization more than chaos, knows how to arrange tasks, schedules meetings, and follows up on everything before we ask him.
Your work will be directly with the CEO, and you will deal daily with different teams and projects, most of which are online.

What will you do?

Organize appointments, meetings, and reminders.

Follow up on task execution with different teams.

Write meeting minutes and gather the most important points.

Coordinate correspondence and files and organize them smartly.

Remind everyone of deadlines and ensure things run smoothly.


We need a person:

Organized and detail-oriented.

Proficient in using digital tools like Notion, Trello, or Google Workspace.

Communicates politely in Arabic and English.

Has a high sense of follow-up and knows how to act in busy times.


Work: Remote
Hours: Full-time

• Organize and schedule appointments, meetings, and events.
• Prepare and format official correspondence, reports, and meeting minutes.
• Handle incoming phone calls, emails, and other communications in a professional manner.
• Maintain and organize physical and digital filing systems.
• Greet and assist visitors, clients, and staff members.
• Follow up on administrative tasks and ensure deadlines are met.
• Manage office supplies and place orders when necessary.
• Coordinate travel arrangements, bookings, and itineraries when needed.

• Diploma or higher education in Business Administration, Office Management, or a related field.
• 2–3 years of proven experience in a similar administrative or secretarial role.
• Proficiency in English (spoken and written) is required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with discretion and confidentiality.

• Experience working in a fast-paced office environment.
• Familiarity with office management systems and procedures.

• Organize and schedule appointments, meetings, and events.
• Prepare and format official correspondence, reports, and meeting minutes.
• Handle incoming phone calls, emails, and other communications in a professional manner.
• Maintain and organize physical and digital filing systems.
• Greet and assist visitors, clients, and staff members.
• Follow up on administrative tasks and ensure deadlines are met.
• Manage office supplies and place orders when necessary.
• Coordinate travel arrangements, bookings, and itineraries when needed.

• Diploma or higher education in Business Administration, Office Management, or a related field.
• 2–3 years of proven experience in a similar administrative or secretarial role.
• Proficiency in English (spoken and written) is required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with discretion and confidentiality.

• Experience working in a fast-paced office environment.
• Familiarity with office management systems and procedures.

• High school education.
• A minimum of 5 years' experience in secretarial activities, including filing systems and office management.

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Manage communication and correspondence.
• Schedule appointments and meetings.
• Maintain accurate records and files.
• Provide exceptional customer service to staff and clients.
• Assist in various clerical and administrative tasks.

• Experience in clerical tasks and company secretarial work.
• Strong executive administrative assistance skills.
• Excellent communication and organizational abilities.
• Proficiency in office software and tools.
• High school diploma or equivalent; additional qualifications are a plus.

• Previous experience in the contracting sector
• 2 to 6 years of secretarial experience
• Immediate start
• Proficiency in Clerical Skills, including document management and scheduling
• Strong Communication skills to effectively interact with internal and external stakeholders
• Experience in Company Secretarial Work and providing Executive Administrative Assistance
• Customer Service expertise with a focus on professionalism and attentiveness
• Attention to detail, organizational skills, and the ability to prioritize tasks
• Proficiency in office software and tools is an advantage
• Relevant certifications or experience in administrative support or secretarial roles

• Organize and schedule appointments, meetings, and events.
• Prepare and format official correspondence, reports, and meeting minutes.
• Handle incoming phone calls, emails, and other communications in a professional manner.
• Maintain and organize physical and digital filing systems.
• Greet and assist visitors, clients, and staff members.
• Follow up on administrative tasks and ensure deadlines are met.
• Manage office supplies and place orders when necessary.
• Coordinate travel arrangements, bookings, and itineraries when needed.

• Diploma or higher education in Business Administration, Office Management, or a related field.
• 2–3 years of proven experience in a similar administrative or secretarial role.
• Proficiency in English (spoken and written) is required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with discretion and confidentiality.

• Experience working in a fast-paced office environment.
• Familiarity with office management systems and procedures.

Job Responsibilities:

Communicating with clients and responding to their inquiries professionally.

Providing clients with periodic reports on the progress of cases and transactions.

Coordinating appointments and meetings and following up on the office agenda.

Preparing and organizing a file for each case within the Smart Lawyer application and following up on its updates.

Uploading memorandums and documents to the approved legal systems and applications.

Archiving documents and organizing paper and electronic files.

Following up on legal secretary duties and everything related to the administrative workflow.

Continuous coordination with lawyers and consultants within the office.

Requirements:

Previous experience in secretarial work or in the legal field (preferred).

Excellent proficiency in using computers and Office applications.

Good knowledge of the Smart Lawyer application.

High ability to organize and manage time.

Excellent communication skills and the ability to deal with clients.

Availability for work and commitment to working hours.

• Organize and schedule appointments, meetings, and events.
• Prepare and format official correspondence, reports, and meeting minutes.
• Handle incoming phone calls, emails, and other communications in a professional manner.
• Maintain and organize physical and digital filing systems.
• Greet and assist visitors, clients, and staff members.
• Follow up on administrative tasks and ensure deadlines are met.
• Manage office supplies and place orders when necessary.
• Coordinate travel arrangements, bookings, and itineraries when needed.

• Diploma or higher education in Business Administration, Office Management, or a related field.
• 2–3 years of proven experience in a similar administrative or secretarial role.
• Proficiency in English (spoken and written) is required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with discretion and confidentiality.

• Experience working in a fast-paced office environment.
• Familiarity with office management systems and procedures.