Secretary Jobs in Saudi Arabia

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Requirements:
• Minimum diploma qualification
• Previous experience in the administrative field
• Nationality: Saudi
• Age not exceeding 45 years
• Resident of Al-Rass Governorate

• Stimulating work environment
• Annual leave
• 5 days a week work
• Registration in social insurance
• Salary will be determined after the interview

Job Description / Secretary
Working Hours / 8 hours one morning shift
Vacation / Friday and Saturday

• Plan, coordinate, and administer committee and board meetings (scheduling, venue/virtual setup, invitations).
• Draft and circulate agendas, meeting packs, presentations, and supporting documents in advance.
• Attend meetings, take precise minutes, and record decisions and action items with clear owners and deadlines.
• Maintain and organize committee and board records, archives, and document library.
• Monitor follow-up on resolutions and report on outstanding actions.
• Support governance processes and ensure compliance with internal policies and statutory requirements.
• Produce concise post-meeting summaries and periodic governance reports for senior leadership.

• Bachelor’s degree in a relevant field.
• Minimum 5 years’ experience in committee/board secretariat or similar governance role.
• Professional certification such as CAP or equivalent in committee/board management is preferred.

• Excellent minute-taking and report-writing skills.
• Strong organization and document-management abilities.
• Proficiency in presentation design (PowerPoint) and MS Office.
• Strong communication and stakeholder-management skills.
• High attention to detail, discretion, and confidentiality.
• Ability to manage multiple tasks and tight deadlines.

• Perform a variety of clerical and administrative tasks including managing schedules and maintaining documentation.
• Coordinate meetings and provide exceptional customer service.
• Communicate effectively with internal teams and external stakeholders.
• Ensure efficient day-to-day operations of the office.

• Bilingual English - Tagalog speaking.
• Proficiency in clerical skills, managing office supplies, and maintaining records.
• Experience in administrative assistance, organizing workflows, and handling correspondence.
• Strong communication and interpersonal skills.
• Expertise in scheduling, including managing calendars and booking appointments.
• Attention to detail, problem-solving abilities, and proficiency in MS Office applications.
• High school diploma or equivalent; an associate degree or certification in office administration is a plus.

• Saudi nationality.
• A diploma at a minimum (Bachelor's degree preferred) in Business Administration or Secretarial Studies or equivalent.
• At least one year of practical experience in the same field or a similar one.
• Proficiency in organizing appointments, meeting schedules, and managing correspondence.
• High skill in using Microsoft Office programs.
• Excellent written and verbal communication skills.
• Ability to work under pressure and manage time well.
• High level of confidentiality and professionalism in handling information.
• Good appearance and etiquette in dealing with others.

• Organizing the Executive Director's agenda and following up on appointments.
• Preparing correspondence, reports, and meeting minutes.
• Coordinating with internal departments and external entities.
• Receiving visitors and calls and managing incoming and outgoing mail.
• Following up on tasks and directives issued by the Executive Director.

• Competitive salary based on experience.
• Professional and motivating work environment.
• Development and training opportunities.
• Job stability.

• Main Tasks:
• Managing communications: answering and directing phone calls, managing emails, and receiving visitors.
• Organizing meetings and agendas: scheduling and organizing meetings and taking notes.
• File management and archiving: organizing documents and preparing necessary paperwork.
• Office tasks: handling office equipment, and preparing reports and official correspondence.
• Additional Responsibilities:
• Coordinating between departments and documenting administrative tasks.
• Contributing to improving administrative processes.
• Required Skills:
• Strong communication skills, professional writing, and customer interaction.
• Proficiency in Microsoft Office programs and digital tools.
• Ability to solve problems and multitask.