Secretary Jobs in Saudi Arabia

We are seeking a highly organized and professional Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, maintaining filing systems, and ensuring smooth office operations. Key responsibilities include screening phone calls, arranging travel arrangements, managing office supplies, taking accurate minutes during meetings, and acting as a first point of contact for internal and external stakeholders.

• Master the English language; all work will be conducted in English.
• Strong proficiency in Excel, including preparing financial reports, follow-up reports, and monthly analysis.
• Experience using AutoCAD for reviewing and assisting in floor plans and technical layouts.
• Assist the Operations Manager in planning, organizing, and executing exhibitions.
• Support in floor marking for each show and checking floor plans.
• Help in decision-making for office activities such as production, resale, and resource allocation.
• Coordinate with departments to ensure high-quality task execution under manager’s supervision.
• Deliver projects assigned by the Exhibition Operations Manager.
• Oversee presentation standards of exhibitions and report faults/maintenance issues.
• Assist in planning, managing, and controlling budgets for exhibition operations and logistics.
• Develop innovative and cost-efficient operational solutions.
• Monitor and control expenditures within business plan limits.
• Liaise with contractors and suppliers to ensure quality services.
• Follow and implement company policies and procedures.
• Seek continuous self-development and, if applicable, support subordinate development.
• Perform any other duties assigned by the Department Head.

• Diploma required; Bachelor’s degree in Management Operations, Business Administration, or related field is preferred.
• Proficiency in Excel (financial & analytical reports).
• Knowledge of AutoCAD.
• Fluency in English (spoken and written).
• Previous experience in exhibitions or operations support is an advantage.

• Master the English language; all work will be conducted in English.
• Strong proficiency in Excel, including preparing financial reports, follow-up reports, and monthly analysis.
• Experience using AutoCAD for reviewing and assisting in floor plans and technical layouts.
• Assist the Operations Manager in planning, organizing, and executing exhibitions.
• Support in floor marking for each show and checking floor plans.
• Help in decision-making for office activities such as production, resale, and resource allocation.
• Coordinate with departments to ensure high-quality task execution under manager’s supervision.
• Deliver projects assigned by the Exhibition Operations Manager.
• Oversee presentation standards of exhibitions and report faults/maintenance issues.
• Assist in planning, managing, and controlling budgets for exhibition operations and logistics.
• Develop innovative and cost-efficient operational solutions.
• Monitor and control expenditures within business plan limits.
• Liaise with contractors and suppliers to ensure quality services.
• Follow and implement company policies and procedures.
• Seek continuous self-development and, if applicable, support subordinate development.
• Perform any other duties assigned by the Department Head.

• Diploma required; Bachelor’s degree in Management Operations, Business Administration, or related field is preferred.
• Proficiency in Excel (financial & analytical reports).
• Knowledge of AutoCAD.
• Fluency in English (spoken and written).
• Previous experience in exhibitions or operations support is an advantage.

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence professionally.
• Maintain organized filing systems.
• Coordinate travel arrangements and logistics.
• Act as a liaison between executives and stakeholders.
• Support report preparation and maintain confidentiality.

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in an executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficient in Microsoft Office.
• Strong organization and detail-oriented skills.

• Provide administrative and secretarial support to project teams and management.
• Manage and organize project documentation, correspondence, and filing systems.
• Coordinate meetings, schedules, and travel arrangements.
• Prepare reports, presentations, and official communications in both English and Arabic.
• Maintain office supplies and ensure smooth daily operations.
• Liaise with internal departments and external stakeholders.
• Ensure compliance with company policies and administrative procedures.

• College Degree from a recognized institution.
• Minimum of 5 years of experience in administrative or secretarial roles.
• Saudi National.
• Fluent in English and Arabic (reading and writing).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and multitasking skills.

• Overseeing secretarial activities.
• Ensuring accuracy and integrity in office administration.
• Maintaining compliance with company standards and industry regulations.

• High School Diploma or Equivalent.
• At least 8 years of experience in secretarial activities, filing systems, and office management.

• Provide comprehensive administrative support to faculty and staff.
• Manage correspondence, emails, and phone communications.
• Prepare reports, presentations, and official documents.
• Maintain accurate records and filing systems.
• Coordinate meetings and appointments.
• Assist with student inquiries and administrative processes.
• Support various university departments as needed.

• Bachelor's degree preferred in Business or English.
• 23 years of proven experience in secretarial or administrative roles, with preference for previous experience in educational institutions.
• Proficient in Arabic and English (written and spoken communication).
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong internet research and communication skills.
• Excellent organizational and time management abilities.
• Familiarity with university administrative procedures is an advantage.

• Competitive salary package.
• Professional development opportunities.
• Comprehensive benefits.
• Supportive work environment.
• Career growth potential within the university.

• Provide comprehensive administrative support to faculty and staff.
• Manage correspondence, emails, and phone communications.
• Prepare reports, presentations, and official documents.
• Maintain accurate records and filing systems.
• Coordinate meetings and appointments.
• Assist with student inquiries and administrative processes.
• Support various university departments as needed.

• Bachelor's degree preferred in Business or English.
• 23 years of proven experience in secretarial or administrative roles, with preference for previous experience in educational institutions.
• Proficient in Arabic and English (written and spoken communication).
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong internet research and communication skills.
• Excellent organizational and time management abilities.
• Familiarity with university administrative procedures is an advantage.

• Competitive salary package.
• Professional development opportunities.
• Comprehensive benefits.
• Supportive work environment.
• Career growth potential within the university.

• Manage office tasks efficiently and with precision.
• Produce meeting minutes and documents in both Arabic and English.
• Utilize Excel and other software to maintain organized documentation.

• Saudi nationality required.
• A minimum of 3 years' experience in a secretarial role.
• Proficiency in English (both written and spoken) is essential.

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

• Manage day-to-day administrative tasks efficiently.
• Coordinate all general administrative activities in the office.
• Ensure proper organization of all files and documents.
• Facilitate smooth onboarding for new employees, arranging accommodation and transportation as needed.
• Expedite the visa process promptly.
• Monitor the induction process for new employees.
• Perform other related duties as assigned.

• A relevant degree qualification.
• Minimum of 5 years experience in administration, particularly in handling administrative functions.
• Experience with booking and managing accommodation and transport.
• Proficient in maintaining staff records and managing accounts payable, bills, and receivables.
• Fluency in both English and Arabic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• 46 years of experience in the same field.

– Executive Secretary / Office Manager

Job Objective

Managing the executive office with high efficiency by organizing time, arranging meetings, filtering problems before they reach senior management, in addition to managing correspondence, writing meeting minutes, direct reviews, and organizing travel and administrative tasks, to ensure business operations run smoothly and with complete professionalism.

Main Responsibilities

1. Managing the office and executive tasks
•Overseeing all office operations and organizing the daily workflow.
•Managing the schedule for meetings and appointments of the General Manager.
•Coordinating travel and logistical plans (flight reservations, hotels, transportation).
•Preparing documents, presentations, and reports before any external or internal commitments.

2. Time Management and Scheduling
•Preparing and organizing the daily, weekly, and monthly agenda of the manager.
•Avoiding time conflicts and ensuring time allocation for priority tasks.
•Providing early alerts for important tasks and appointments.

3. Arranging and Supervising Meetings
•Coordinating internal and external meetings.
•Preparing the agenda in collaboration with management.
•Preparing rooms or virtual platforms and necessary materials.
•Filtering topics and issues before the meeting and providing a summary to the manager.
•Managing guests and official visitors professionally.

4. Writing Meeting Minutes and Follow-up
•Taking minutes during meetings accurately and organized.
•Extracting decisions and main tasks (Action Points).
•Following up on execution with relevant departments and submitting periodic reports to the manager.
•Providing the minutes for review and final approval.

5. Correspondence and Communication
•Drafting and formulating official letters, internal and external correspondence.
•Answering phone calls and emails on behalf of management.
•Coordinating effectively with clients, partners, and internal departments.

6. Problem and Request Filtering
•Receiving requests from departments and employees.
•Prioritizing them (Urgent / Important / Postponable).
•Directly solving simple problems and only raising summaries to the manager.
•Protecting the manager's time from secondary details.

7. Direct Follow-up and Review with the Manager
•Regularly reviewing minutes and reports with the manager.
•Providing concise and clear summaries of events and decisions.
•Ensuring complete clarity of vision before making any strategic decisions.

8. Advanced Administrative Tasks
•Maintaining the confidentiality of information and documents pertaining to senior management.
•Effectively managing files and archiving (both paper and electronic).
•Developing new mechanisms to improve administrative performance.

Qualifications and Requirements
•Bachelor's degree in Business Administration, Office Management, or a related field.
•At least 5 years of experience in an executive secretary or office management position.
•Fluency in Arabic and English (speaking and writing).
•Strong experience in writing meeting minutes and drafting reports.
•High skill in time management and organizing priorities.
•Proficiency in MS Office and Google Workspace applications.
•A professional personality capable of representing senior management.
•Ability to solve problems and make quick decisions.
Personal Traits Required
•High organization and attention to detail.
•Politeness, social intelligence, and a strong presence.
•Flexibility to work under pressure.
•Initiative and providing practical solutions.
•Complete commitment to confidentiality and professionalism.