Secretary Jobs in Saudi Arabia

Executive Secretary for remote work

Qualifications and required conditions:
1- Bachelor's degree
2- Ability to lead, take responsibility, and manage a team.
3- Ability to follow up, evaluate, and develop work.
4- Ability to research, analyze, and plan.
5- Ability to prepare technical reports.
6- Full proficiency in using Office programs.
7- Proficiency in communication skills and providing appropriate solutions to problems.
8- Experience in administrative work.
9- Availability for work.

• Provide administrative and secretarial support
• Handle verbal and written correspondence professionally
• Prepare and coordinate documents and presentations
• Organize and maintain files and office records

• Proficiency in English (both spoken and written)
• Effective and outstanding communication skills
• Ability to prepare professional presentations

• Relevant experience in the field
• Proficiency in using computers, especially Excel

• Managing physical and electronic documents, including scanning, indexing, and archiving.
• Ensuring compliance with travel and expense policies.
• Managing leave requests and balances in the SAP system.
• Entering data into SAP accurately, including invoices and purchase orders.
• Organizing documents for easy retrieval and version control.
• Reviewing documents to ensure accuracy and compliance.
• Developing and maintaining document control procedures.
• Managing appointments, scheduling meetings, and coordinating travel.
• Providing administrative support to project managers and team members.
• Using the SAP system and document management systems efficiently while maintaining confidentiality.

• Provide administrative and clerical support to project teams within the PMS organization.
• Maintain organized filing systems, logs, and correspondence registers.
• Assist in typing, formatting documents, and preparing internal and external communications.
• Handle office supplies and manage incoming and outgoing correspondence.
• Support coordination of project meetings and maintain accurate records and timesheets.
• Ensure compliance with established filing and archiving procedures.
• Coordinate with project staff to support a safe and efficient work environment.

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Organize appointments and meetings; schedule tasks efficiently.
• Receive phone calls, respond to inquiries, and direct them to the appropriate personnel.
• Prepare and draft correspondence and administrative reports.
• Maintain and organize physical and electronic files and documents.
• Welcoming visitors and directing them appropriately.
• Monitor incoming and outgoing mail.
• Coordinate meetings and take minutes if required.
• Assist management in executing various office tasks.

• Minimum of a Bachelor's degree in Management or Secretarial studies.
• Proficient in computer skills and Microsoft Office applications.
• Previous secretarial experience is preferred.
• Fluency in English, both spoken and written.

• Excellent written and verbal communication skills.
• Strong organizational and attention to detail abilities.
• Professional appearance and demeanor.
• Ability to work under pressure and manage time effectively.
• Maintain confidentiality of information.

Secretary
Working hours 8
Working days 5
Annual leave
Medical insurance

• Managing the CEO's schedule, setting appointments, and coordinating meetings.
• Handling correspondence, emails, and calls on behalf of the CEO.
• Preparing reports, presentations, and documents as needed.
• Following up on correspondence and requests to ensure timely completion.
• Representing the CEO before establishments and government agencies as needed.
• Coordinating travel arrangements and logistics.
• Maintaining confidential files and records.
• Communicating with internal departments and external partners.
• Assisting in planning and organizing company events or meetings.
• Providing general administrative support to ensure smooth workflow.

• Proven experience of two years or more as an office manager, secretary, or similar role.
• Fluency in English.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in English (and Arabic if necessary).
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• The ability to handle confidential information with care and professionalism.
• Attention to detail, initiative, and professionalism in the workplace.