Secretary Jobs in Saudi Arabia

Job Title: Personal Secretary

Job Summary:

The Personal Secretary will provide high-level administrative support to senior executives. This role requires discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality.

Key Responsibilities:

• Manage executive schedules, including meetings, appointments, and travel arrangements.

• Screen and direct phone calls and distribute correspondence.

• Handle incoming emails and other communications on behalf of the executive.

• Prepare reports, memos, letters, presentations, and other documents.

• Coordinate and arrange internal and external meetings and events.

• Maintain filing systems, both electronic and physical.

• Remind the executive of important tasks and deadlines.

• Take dictation and minutes and accurately enter data.

• Perform general office duties such as ordering supplies and managing records.

• Liaise with internal staff and external partners.

• Ensure confidentiality of sensitive matters at all times.

Requirements and Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.

• Proven experience as a Personal Assistant, Executive Secretary, or similar role.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize daily workload.

• High level of discretion and professionalism.

• Fluency in English is required; knowledge of Arabic is an advantage.

• Manage and coordinate all administrative tasks for the Project Management Team, ensuring seamless communication and workflow.
• Prepare and distribute meeting agendas, minutes, and reports, ensuring all stakeholders are informed and aligned.
• Act as the primary point of contact for internal and external stakeholders, fostering professional relationships and effective communication.
• Maintain an organized filing system for project documentation, ensuring easy retrieval and compliance with regulatory standards.
• Assist in scheduling and logistics for project meetings and events, optimizing team productivity and engagement.
• Track project deadlines and deliverables, providing reminders and updates to ensure timely completion of tasks.
• Implement and maintain project management software and tools, ensuring team members are trained and proficient.
• Continuously seek ways to improve administrative processes and efficiency within the Project Management Team.

• Bachelor's degree in Business Administration, Project Management, or a related field is preferred.
• Minimum of 10 years experience with Saudi Aramco PMT as administrative and secretarial support.
• Professional certification in Project Management (*, PMP, CAPM) is a plus.
• Industry-relevant experience to provide context and understanding.
• Proficiency in English; additional language skills are an advantage.
• A proactive approach to problem-solving, capable of anticipating needs and acting independently.

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence with professionalism.
• Maintain organized filing systems (digital and physical).
• Coordinate travel arrangements, bookings, and logistics.
• Act as a liaison between executives and internal/external stakeholders.
• Support report preparation and maintain confidentiality of information.
• Follow up on assigned tasks and ensure timely completion.

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in a similar executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong skills in calendar management, travel coordination, and follow-up.
• Ability to draft accurate Minutes of Meeting and official correspondence.
• Highly organized, proactive, and detail-oriented.

• Timeliness of scheduling, documentation, and follow-ups.
• Quality of communication and task execution.
• Responsiveness to requests and operational support efficiency.

• Discreet, trustworthy, and professional.
• Positive attitude and adaptable to dynamic work environments.
• Quick learner with strong sense of responsibility.

• Competitive salary and benefits.
• Collaborative and professional work environment.
• Career development opportunities within a growing healthcare company.

• Provide administrative support and manage reception duties
• Maintain confidentiality and adhere to school policies
• Coordinate with various departments and represent the school professionally

• Strong track record in a similar role within a large organisation
• Proactive attitude with the ability to manage multiple tasks
• Excellent communication skills and high emotional intelligence
• Commitment to the school’s Mission and Vision
• Hold KSA residency status

• Engaged students driven to achieve
• A supportive school community focused on collaboration
• Professional growth and development opportunities
• A diverse range of programs enriching student lives

• Provide administrative support and manage reception duties
• Maintain confidentiality and adhere to school policies
• Coordinate with various departments and represent the school professionally

• Strong track record in a similar role within a large organisation
• Proactive attitude with the ability to manage multiple tasks
• Excellent communication skills and high emotional intelligence
• Commitment to the school’s Mission and Vision
• Hold KSA residency status

• Engaged students driven to achieve
• A supportive school community focused on collaboration
• Professional growth and development opportunities
• A diverse range of programs enriching student lives

• Relevant Diploma or Bachelor’s Degree
• 2 years of related experience
• Proficient in relevant software applications (spreadsheets, word processing, database management)
• Knowledge of administrative procedures and business principles

• Prepare correspondence, reports, and materials for presentations.
• Maintain expense reports and manage travel arrangements.
• Coordinate meetings, prepare agendas, and take minutes.
• Perform general clerical duties including photocopying, mailing, and filing.
• Communicate effectively, both verbally and in writing, to address inquiries.
• Maintain office systems and ensure adequate supplies and resources.

• Proficient language skills in spelling and grammar
• Fast and accurate typing
• Strong attention to detail and confidentiality
• Time management and organizational skills
• Excellent interpersonal skills

• Manage office communications and correspondence.
• Support administrative tasks and daily operations.
• Coordinate appointments and meetings.
• Maintain organized filing systems.
• Assist in various office management tasks as needed.

• Diploma or Bachelor's Degree.
• Minimum 5 years of experience in a similar role, preferably within the oil and gas sector.

Full-time secretary
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