Secretary Jobs in Saudi Arabia

• Coordinate all administrative and operational tasks related to official committees and meetings.
• Prepare and schedule committee agendas in coordination with relevant departments.
• Communicate with internal and external committee members to ensure attendance and availability of required documents.
• Prepare professional presentations for committee meetings.
• Accurately record meeting minutes, decisions, and recommendations in a professional format.
• Follow up on action items and recommendations from meetings, ensuring updates are tracked and aligned with established timelines.
• Archive meeting minutes, documents, and decisions securely and systematically in accordance with approved policies.
• Coordinate with relevant stakeholders to ensure smooth and professional committee operations.
• Prepare regular reports on the status of completed, pending, or delayed recommendations.

• Proven experience in administrative coordination or committee secretariat roles, preferably in the government sector.
• Strong organizational, follow-up, and communication skills across various organizational levels.
• Proficiency in preparing professional minutes and presentation materials.
• Ability to develop and improve governance procedures and workflows.
• Excellent command of Microsoft Office (especially Word, Excel, PowerPoint, and Outlook).
• Strong time management skills and the ability to handle multiple tasks under pressure and tight deadlines.

• Bachelor's degree in Law or Business Administration.

• Familiarity with secretarial work.
• Knowledge of legal project management (LPM).
• Understanding of performance measurement indicators (KPIs).
• Minimum of 5 years of relevant experience.

• Proficiency in using work management platforms.
• Advanced skills in Excel.
• Ability to prepare charts and dashboards.
• Familiarity with technical programs and government platforms.

• Organizing meetings and appointments.
• Preparing and filing work forms.
• Submitting and tracking requests on relevant platforms.
• Organizing and updating work platforms and documents.
• Following up on assigned tasks.

• Commitment to professional ethics.
• Maintaining confidentiality of information.
• Preserving the reputation of the firm.
• Effective communication with staff and clients.

• 4 working days a week + 1 day remotely.
• Two days off per week.
• Competitive salary and incentives.

• Provide administrative support to the CEO
• Manage schedules, meetings, and travel plans
• Handle confidential information
• Prepare reports and minutes of meetings
• Coordinate with internal and external parties

• Bachelor's degree in Business Administration, or related field
• At least 3 years of experience as an administrative secretary, executive assistant, or in a similar administrative role.
• Clerical Skills and Administrative Assistance
• Strong Communication Skills
• Experience in Scheduling and Customer Service
• Ability to multitask and prioritize tasks effectively
• Proficiency in Microsoft Office Suite
• Attention to detail and organizational skills

• Manage and organize schedules, meetings, and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems, both electronic and physical.
• Answer phone calls and handle all forms of correspondence (e-mails, letters, packages, etc.).
• Coordinate with internal departments and external contacts.
• Take meeting minutes and distribute them accurately and promptly.
• Order and manage office supplies and equipment.
• Handle confidential information with discretion.

• 2 to 4 years of proven experience as a Secretary, Administrative Assistant, or a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High level of professionalism and attention to detail.
• Ability to work independently and as part of a team.
• Diploma or bachelor’s degree in Business Administration or related field (preferred).

• Monitor the regular maintenance of office equipment & tools with suppliers.
• Manage and control incoming calls and deliver messages.
• Handle documentation and manage dispatching of documents and tools.
• Coordinate visitor meetings and maintain confidentiality of all data.
• Manage travel bookings and internal meeting preparations.

• Effective verbal and written communication skills.
• Strong computer and technical abilities.
• Excellent problem-solving and critical thinking.
• Adaptability and flexibility.

• Office organization and optimization.
• Ability to manage multiple tasks and time effectively.

• Organizing meetings and official visits
• Receiving calls and emails
• Attending meetings and preparing reports summarizing the results of the meeting’s proceedings and decisions
• Arranging travel reservations
• Ensuring that administrative decisions are implemented correctly
• Reducing the burden on managers
• Work organization and work policies within the company
• Communicating with the different departments of the company

• Bachelor's degree in Business Administration

• Management and Organization
• Good skill in dealing and communicating with people
• Writing reports
• Proficiency in English

• Organize files and documents related to senior management work within the company.
• Follow up on the implementation of administrative decisions by coordinating with other departments.
• Manage and maintain the implemented filing system within the organization, including information systems.
• Distribute incoming and outgoing mail to and from management.
• Attend meetings to present agendas and take notes on discussions and outcomes.
• Prepare periodic reports on the overall status of work and staff for management review.

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 23 years of experience in a similar role, preferably in a high-level business environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work under pressure while maintaining a high level of professionalism.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills in both Arabic and English (written and spoken).

• Exceptional time management and planning skills.
• Ability to handle sensitive and confidential information with discretion.
• Quick problem-solving abilities and independent decision-making.
• Flexibility and adaptability to rapid changes.
• Leadership and effective communication skills with various stakeholders.

• Prepare, transcribe, and preserve both written and computerized communications and records.
• Operate office machines and manage material storage, distribution, and accounting.
• Perform various administrative support and clerical duties, including scheduling appointments, making travel arrangements, and filing.
• Maintain close relationships with supervisors and staff, and manage their day-to-day activities.
• Generate and update spreadsheets/SharePoint and track deliverables.
• Coordinate with administrative stakeholders to ensure office operations and support senior leadership.
• Monitor financial administration and ensure compliance with policies.

• Exemplary professional attitude with strong customer service skills.
• Experience with verbal and written communication at all levels.
• Ability to support large professional teams under challenging environments.
• Knowledge of business application software for presentations and spreadsheets.
• Experience in managing teams and delivering objectives.

• Bachelor’s Degree in Business Administration or equivalent.
• 5+ years of relevant work experience in managing professional offices and support staff.
• Strong communication skills in English and Arabic.

• Prepare, transcribe, and preserve both written and computerized communications and records.
• Operate office machines and manage material storage, distribution, and accounting.
• Perform various administrative support and clerical duties, including scheduling appointments, making travel arrangements, and filing.
• Maintain close relationships with supervisors and staff, and manage their day-to-day activities.
• Generate and update spreadsheets/SharePoint and track deliverables.
• Coordinate with administrative stakeholders to ensure office operations and support senior leadership.
• Monitor financial administration and ensure compliance with policies.

• Exemplary professional attitude with strong customer service skills.
• Experience with verbal and written communication at all levels.
• Ability to support large professional teams under challenging environments.
• Knowledge of business application software for presentations and spreadsheets.
• Experience in managing teams and delivering objectives.

• Bachelor’s Degree in Business Administration or equivalent.
• 5+ years of relevant work experience in managing professional offices and support staff.
• Strong communication skills in English and Arabic.

• Secretary

• Administrative & Documentation:
  • Maintain and organize transportation-related records including vehicle maintenance logs and driver certifications.
  • Prepare and manage reports related to transportation activities and operational costs.
  • Assist in preparing contracts and regulatory paperwork.
  • Handle correspondence and communications related to transportation logistics.
• Logistics & Coordination:
  • Assist in scheduling company vehicles and construction equipment.
  • Coordinate the transportation of materials and personnel to and from construction sites.
  • Monitor vehicle movements and ensure efficient route planning.
  • Communicate with suppliers and construction teams for timely deliveries.
• Compliance & Safety:
  • Ensure compliance with transportation regulations.
  • Maintain safety records and assist in implementing transportation policies.
  • Support in conducting safety training for drivers.
  • Assist in handling incident reports and coordinating with insurance providers.
• General Support:
  • Manage inventory of transportation-related supplies.
  • Assist in budget tracking for transportation operations.
  • Provide administrative support to the Transportation Manager.

• Education: High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Experience: 3 years in an administrative role, preferably in logistics, construction, or transportation.
• Skills: Strong organizational skills, proficiency in MS Office, excellent communication abilities, knowledge of transportation regulations.
• Attention to detail and ability to handle confidential information.

We are looking for Saudi Female Receptionist with knowledge in Microsoft Office in English and Arabic.

• Perform clerical tasks and manage communications.
• Handle company secretarial work and provide executive administrative assistance.
• Deliver outstanding customer service.
• Manage organizational tasks and efficiently utilize time management skills.
• Proficiently use office software (MS Office) to accomplish tasks.

• High school diploma or equivalent.
• Additional certification in Office Management is a plus.
• Strong clerical skills and communication abilities.
• Excellent organizational and time management skills.

• Perform clerical tasks and manage communications.
• Handle company secretarial work and provide executive administrative assistance.
• Deliver outstanding customer service.
• Manage organizational tasks and efficiently utilize time management skills.
• Proficiently use office software (MS Office) to accomplish tasks.

• High school diploma or equivalent.
• Additional certification in Office Management is a plus.
• Strong clerical skills and communication abilities.
• Excellent organizational and time management skills.

• Proficiency in Clerical Skills and Company Secretarial Work
• Strong Communication and Customer Service skills
• Expertise in Executive Administrative Assistance
• Ability to manage time efficiently and work independently
• Previous experience in a similar role is a plus
• High school diploma or equivalent required; additional qualifications in office administration are