Secretary Jobs in Saudi Arabia

About the Role

Next Match AI LLC is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to its global leadership team. As the company's AI-driven recruitment engines and foundational HR API infrastructure experience rapid commercial adoption across North America and the GCC, maintaining streamlined corporate communication and scheduling agility is paramount. Operating completely remote from your base in Saudi Arabia, you will act as a critical coordination link, managing executive workflows, organizing cross-border scheduling structures, and handling essential documentation. You will maintain absolute confidentiality and professionalism, collaborating daily with various departments and the core hub in Abu Dhabi, UAE.

Key Responsibilities

• Manage complex, fluid executive calendars across multiple time zones, prioritizing high-value engagements and resolving scheduling friction.
• Draft, polish, and coordinate corporate emails, internal briefs, and stakeholder communications, ensuring consistency with company messaging.
• Coordinate agenda preparation, document distribution, and action-item tracking for executive-level meetings, ensuring strategic initiatives are followed through.
• Oversee comprehensive travel logistics, corporate event structures, and executive expense reports using digital billing and transaction systems.
• Partner with the operations team to manage administrative workflows, data organization, and regional compliance archiving.

Qualifications and Experience

• A minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or Senior Operations Coordinator within a corporate environment. Experience in a fast-paced tech or software firm is a plus.
• Flawless professional verbal and written English skills. Arabic language capability is highly valued for navigating regional administrative data but is not mandatory.
• High proficiency with modern workplace tools including Google Workspace, Microsoft 365, Slack, and project tracking infrastructure such as Asana or Jira.
• Exceptional time management skills paired with a proven track record of handling highly sensitive corporate records and details with absolute discretion.

Required Skills

• Executive Assistant
• Personal Assistant
• Senior Operations Coordinator
• Communication
• Google Workspace
• Microsoft 365
• Slack
• Asana
• Jira

Work Arrangement and Compensation

This is a full-time, 100% remote position for candidates residing in Saudi Arabia. The role offers a competitive salary range of SAR 14,400 – SAR 18,500 per month, tax-free, dependent on the depth of administrative and corporate experience. The compensation package is set 20% above the Saudi market average and includes a technology stipend and home-office equipment setup allowance. Comprehensive medical insurance coverage is provided for the employee and their immediate family members. The company's reference ID for this position is NMAI-EA-KSA-992.

About the Role

Leejam Sports Company, the largest fitness club operator in the Middle East, is seeking a Receptionist to join its team. The company is dedicated to promoting health and wellness and provides a dynamic, growth-oriented work environment. This role contributes to the operational efficiency and exceptional customer experience within the clubs.

Key Responsibilities

The Receptionist role involves managing the front desk operations and ensuring a positive experience for members and visitors. Key responsibilities include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Maintaining the tidiness and presentation of the reception area.
• Answering phone calls, directing inquiries, and taking messages.
• Assisting members with inquiries and providing information about club services and facilities.
• Handling incoming and outgoing mail and deliveries.
• Supporting club management with administrative tasks as needed.
• Contributing to a positive customer experience (CX) through efficient and courteous service.
• Assisting with operational tasks within the club environment.

Qualifications and Requirements

Candidates for this position are expected to possess the following attributes:

• A willingness to learn and grow within the fitness industry.
• A professional demeanor and strong interpersonal skills.
• The ability to manage multiple tasks effectively.
• A commitment to providing excellent customer service.

Required Skills

Relevant skills for this role include:

• Customer service and communication skills.
• Basic administrative and organizational abilities.
• Proficiency in handling phone etiquette and inquiries.
• A proactive approach to supporting club operations.

Work Environment and Details

This is a full-time position. The role requires 0-1 years of experience. The job is located in Abha, Saudi Arabia, specifically at the Lavanda Park location. The application deadline is 06/11/2026.

First: Job Objective

Manage order and payment operations efficiently and accurately, ensuring a smooth and fast ordering experience for restaurant customers, in line with the service and quality standards adopted by the company.

Second: Tasks and Responsibilities

1. Receive customer orders inside the restaurant or through takeout.
2. Enter orders accurately through the point of sale system.
3. Collect cash and electronic payments and deliver the invoice.
4. Ensure the order's accuracy before delivering it to the customer.
5. Coordinate with the kitchen to ensure the speed and quality of order execution.
6. Effective communication with the work team and direct manager.
7. Maintain cleanliness and organization of the cashier area and ensure the availability of necessary tools.
8. Match cash and sales reports at the end of the shift.
9. Report any financial discrepancies or operational notes to management.
10. Professionally handle customer complaints and escalate them when necessary.
11. Full knowledge of product components and the ability to explain them to customers.

Third: Qualifications and Requirements

Fourth: Required Skills

1. Speed and accuracy in entering orders.
2. Communication and customer service skills.
3. Ability to handle work pressure and peak times.
4. Teamwork spirit.
5. Good handling of financial amounts.

Fifth: Working Hours and Location

• Working Hours: According to the approved shift system, with acceptance of shift variations per the contract.
• Work Location: Inside the restaurant or the pickup area.

Sixth: Operational Procedures

If the employee is assigned a task outside their expertise:

Perform the task if it does not affect the core responsibilities, with notification to the direct manager if it conflicts with job responsibilities.

In case of discovering an error in the financial custody:

Notify the direct manager immediately, review reports, and do not act individually with the amount except according to the approved procedure.

If the work pressure exceeds capacity:

Request support, organize priorities, maintain calmness, and avoid haste that causes operational errors.

In case of customer order delay:

1. Apologize to the customer professionally.
2. Explain the reason for the delay.
3. Follow up on the order with the kitchen immediately.
4. Notify the manager when the allowed time is exceeded.
5. Follow up on the order until delivery.

First: Job Objective

Manage order and payment operations efficiently and accurately, ensuring a smooth and fast ordering experience for restaurant customers, in line with the service and quality standards adopted by the company.

Second: Tasks and Responsibilities

1. Receive customer orders inside the restaurant or through takeout.
2. Enter orders accurately through the point of sale system.
3. Collect cash and electronic payments and deliver the invoice.
4. Ensure the order's accuracy before delivering it to the customer.
5. Coordinate with the kitchen to ensure the speed and quality of order execution.
6. Effective communication with the work team and direct manager.
7. Maintain cleanliness and organization of the cashier area and ensure the availability of necessary tools.
8. Match cash and sales reports at the end of the shift.
9. Report any financial discrepancies or operational notes to management.
10. Professionally handle customer complaints and escalate them when necessary.
11. Full knowledge of product components and the ability to explain them to customers.

Third: Qualifications and Requirements

Fourth: Required Skills

1. Speed and accuracy in entering orders.
2. Communication and customer service skills.
3. Ability to handle work pressure and peak times.
4. Teamwork spirit.
5. Good handling of financial amounts.

Fifth: Working Hours and Location

• Working Hours: According to the approved shift system, with acceptance of shift variations per the contract.
• Work Location: Inside the restaurant or the pickup area.

Sixth: Operational Procedures

If the employee is assigned a task outside their expertise:

Perform the task if it does not affect the core responsibilities, with notification to the direct manager if it conflicts with job responsibilities.

In case of discovering an error in the financial custody:

Notify the direct manager immediately, review reports, and do not act individually with the amount except according to the approved procedure.

If the work pressure exceeds capacity:

Request support, organize priorities, maintain calmness, and avoid haste that causes operational errors.

In case of customer order delay:

1. Apologize to the customer professionally.
2. Explain the reason for the delay.
3. Follow up on the order with the kitchen immediately.
4. Notify the manager when the allowed time is exceeded.
5. Follow up on the order until delivery.

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

About the Role

PaxOcean is seeking an Officer, Administration to join our team in Al Jubayl, Saudi Arabia. This full-time position is designed for an individual with 0-1 years of experience who can contribute to the efficient operation of our office environment. The role involves providing general administrative support, managing daily clerical tasks, coordinating with internal teams, and assisting with documentation and reporting.

Key Responsibilities

• Manage general office administration, including filing, scanning, and maintaining records.
• Support in preparing reports, professional correspondence, and other documentation.
• Coordinate schedules for meetings and appointments, and assist with travel arrangements.
• Maintain office supplies and ensure the office environment is organized and conducive to productivity.
• Facilitate smooth workflow by coordinating effectively with various internal departments.
• Undertake other administrative duties as assigned by management to support team objectives.

Qualifications and Requirements

• Must be a Saudi national.
• Minimum of a high school diploma; a diploma or degree in administration or a related field is preferred.
• Basic proficiency in computer skills, specifically with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills to effectively prioritize tasks and manage workload.
• Keen attention to detail and the ability to handle confidential information with discretion and professionalism.

Required Skills

• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational and time management capabilities.
• Excellent attention to detail.
• Ability to handle confidential information.

Work Context

This is a full-time position based in Al Jubayl, Saudi Arabia. The role requires 0-1 years of experience. The company is PaxOcean.

Job Title: Cashier (Coffee and Bakery Shop)

Job Objective:
Manage payment operations and customer service efficiently, ensuring a seamless customer experience from order to receipt.

Duties and Responsibilities:

• Receiving and accurately recording customer orders in the cashier system
• Collecting payments (cash / card / digital wallets)
• Issuing invoices and ensuring the accuracy of transactions
• Delivering orders or coordinating with the barista/kitchen to prepare them
• Handling customer inquiries and complaints professionally
• Maintaining cleanliness and organization of the cashier area
• Counting the cash register at the beginning and end of the shift and reconciling sales
• Reporting any shortages or malfunctions in the system or operations
• Adhering to company policies (pricing, promotions, discounts)

Requirements:

• High school diploma at least
• Good communication skills
• Speed and accuracy in data entry
• Ability to handle work pressure
• Previous experience as a cashier or in the coffee sector is preferred

Skills:

• Customer service
• Using point of sale (POS) systems
• Cash management
• Working as part of a team

Salary:
4200 Riyals per month

Working Hours:
Determined according to the work system (may be flexible or in shifts)

About the Role

Fitness Time is seeking a Receptionist to join their team in Al-Kharj, Saudi Arabia. This full-time position is integral to the smooth operation of the club, focusing on customer experience and administrative support within the region. The role offers an opportunity for individuals looking to begin their career in the fitness and club management industry, with 0-1 years of experience being ideal.

Key Responsibilities

The primary responsibilities of this role involve managing the reception area and contributing to a positive member experience. Typical duties include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Managing the reception desk, ensuring it is tidy and presentable at all times.
• Answering phone calls, directing inquiries to the appropriate departments, and taking messages.
• Handling incoming and outgoing mail and deliveries.
• Assisting members with inquiries about club services, memberships, and facilities.
• Processing membership applications, renewals, and payments accurately.
• Maintaining an organized filing system for member records and administrative documents.
• Coordinating with other departments to ensure seamless member services and operational efficiency.
• Providing general administrative support to the management team as needed.
• Contributing to a positive and welcoming atmosphere for all club patrons.

Qualifications and Requirements

While specific requirements were not detailed, the role typically expects the following:

• High school diploma or equivalent.
• Basic understanding of administrative procedures.
• Ability to multitask and manage time effectively.
• Strong organizational skills.
• Professional demeanor and appearance.

Required Skills

Based on the role and experience level, the following skills are typically expected:

• Excellent communication and interpersonal skills.
• Customer service orientation.
• Proficiency in basic computer applications (*, Microsoft Office Suite).
• Active listening and problem-solving abilities.
• Attention to detail.

Work Environment and Details

This is a full-time position located in Al-Kharj, Saudi Arabia, specifically on King Fahd Road. The role is designed for individuals with 0-1 years of experience. The job identification number is 6808.

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Answer incoming calls, redirect queries, and take messages accurately.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Prepare and maintain documents, forms, and internal correspondence.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Coordinate with other departments such as finance, marketing, and service for smooth workflow.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.
• Provide an excellent customer experience aligned with company standards and brand reputation.

About the Reservation Host Role

Hyatt Place Al Ula is seeking a detail-oriented and guest-focused Reservation Host to support the opening of this new property. This role is essential for ensuring a seamless guest experience from the initial point of contact, managing all room reservations efficiently and accurately. The Hyatt Place Al Ula will feature 215 guestrooms, two food and beverage outlets, meeting space, a swimming pool, and a fitness center, catering to both leisure and business travelers.

Key Responsibilities

• Handle incoming reservation requests via phone, email, and other booking channels in a professional and courteous manner.
• Enter, update, and maintain accurate reservation records within the hotel's reservation system.
• Provide comprehensive information to guests regarding room types, rates, packages, and hotel facilities.
• Confirm reservations and clearly communicate all booking details to guests.
• Coordinate effectively with the Front Office and Revenue Management teams to ensure accurate room availability and allocation.
• Manage reservation amendments, cancellations, and special guest requests with efficiency and attention to detail.
• Ensure guest preferences and specific details are properly recorded in the reservation system for personalized service.
• Identify opportunities to upsell room categories and hotel services to enhance the guest experience and revenue.
• Monitor reservation inquiries and ensure timely and appropriate responses.

Qualifications and Requirements

• Previous experience in reservations, front office operations, or customer service, preferably within the hotel industry.
• A good understanding of reservation systems and general hotel operations.
• Strong communication and customer service skills are essential for interacting with guests and colleagues.
• Excellent attention to detail and a high degree of accuracy in data entry and record-keeping.
• The ability to multitask effectively and manage a high volume of requests during peak periods.
• Good organizational and time management abilities to prioritize tasks and meet deadlines.
• Excellent English communication skills, both written and verbal.

Required Skills

• Proficiency in using Reservation Systems.
• Exceptional Customer Service abilities.
• Strong Communication skills.
• Accurate Data Entry capabilities.
• Effective Upselling techniques.
• Solid Organizational Skills.
• Efficient Time Management.

Work Environment and Experience

This is a full-time position based in Al Ula, Saudi Arabia. The role requires 0-1 year of experience.

About the Role

Hyatt Place Al Ula is opening and seeking a friendly and professional Hostess to join its team. As a new establishment, Hyatt Place Al Ula will feature 215 guestrooms, two food and beverage outlets, meeting space, a swimming pool, and a fitness center, serving both leisure and business travelers. The Hostess will be instrumental in creating a welcoming first impression for guests, managing the dining room's flow, and ensuring a smooth and enjoyable dining experience from arrival to departure.

Key Responsibilities

• Welcome guests in a friendly and professional manner and escort them to their designated tables.
• Efficiently manage reservations, waiting lists, and table assignments to ensure smooth restaurant operations.
• Maintain an accurate and up-to-date overview of table availability and dining room occupancy.
• Coordinate effectively with restaurant colleagues to optimize guest flow and seating arrangements.
• Respond promptly and courteously to guest inquiries, providing detailed information about restaurant offerings and services.
• Handle guest requests and accommodate special seating requirements whenever possible.
• Maintain the cleanliness and organization of the reception and waiting areas to ensure a pleasant environment.
• Assist in monitoring guest satisfaction and communicate feedback to the restaurant team.
• Ensure strict compliance with established service standards, grooming requirements, and operational procedures.
• Support pre-opening restaurant preparations and contribute to ensuring operational readiness for a successful launch.

Qualifications and Requirements

• Previous experience in a hostess, guest service, restaurant, or hospitality role is preferred.
• A strong customer service orientation and a genuine passion for hospitality are essential.
• Maintain a professional appearance and a consistently positive attitude.
• Possess excellent organizational and multitasking skills to manage various demands simultaneously.
• Demonstrate the ability to remain calm and courteous, even during busy service periods.
• Exhibit strong communication and interpersonal skills for effective guest and team interaction.
• Show a keen attention to detail and a commitment to delivering service excellence.
• Possess excellent English communication skills, both written and verbal.

Required Skills

• Customer Service
• Communication
• Interpersonal Skills
• Organizational Skills
• Multitasking
• Attention to Detail

Work Environment and Details

This is a full-time position for a Hostess at Hyatt Place in Al Ula, Saudi Arabia. The role requires 0-1 year of experience. The company is Hyatt Place.

About the Role

Hyatt Place Al Ula is seeking a dedicated Guest Service Officer to join the team and support the opening of its new hotel. This role is central to delivering exceptional guest experiences, ensuring each visitor receives a professional welcome and efficient service throughout their stay. As a key member of the front office team, the Guest Service Officer will be the primary point of contact for guests, upholding Hyatt's standards of hospitality.

Hyatt Place Al Ula features 215 guestrooms, two food and beverage outlets, meeting spaces, a swimming pool, and a fitness center, catering to both leisure and business travelers. The Guest Service Officer will play a crucial part in ensuring a seamless and memorable guest visit.

Key Responsibilities

• Welcome guests and assist with check-in and check-out procedures in a professional and courteous manner.
• Provide accurate information on hotel facilities, services, and local attractions to enhance the guest experience.
• Respond promptly and effectively to guest inquiries, requests, and concerns to ensure satisfaction.
• Manage room reservations, process amendments, and maintain accurate guest profiles.
• Process guest payments accurately and maintain records of guest accounts and billing information.
• Collaborate with housekeeping, engineering, and other departments to fulfill guest needs and resolve issues.
• Handle guest complaints professionally and efficiently, escalating issues to management when necessary.
• Maintain up-to-date knowledge of all hotel products, services, and promotions.
• Ensure strict compliance with all front office procedures, service standards, and operational policies.
• Actively support pre-opening front office preparations and contribute to operational readiness for the hotel's launch.

Qualifications and Requirements

• Previous experience in front office, guest services, or customer service roles, with a preference for hotel industry experience.
• A strong customer service orientation and a passion for hospitality.
• Good understanding of front office operations and established guest service standards.
• Demonstrated ability to handle guest requests and resolve issues professionally and promptly.
• Strong organizational and multitasking skills.
• Ability to work effectively and maintain composure in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Excellent English communication skills, both written and verbal.

Required Skills

• Front Office Operations
• Guest Service Standards
• Customer Service
• Organizational Skills
• Multitasking
• Communication Skills
• Interpersonal Skills
• English Communication Skills

Work Environment and Location

This full-time position is based at Hyatt Place Al Ula, located in Al Ula, Saudi Arabia. The role requires supporting the operational readiness for the hotel's launch.

About the Role

Hyatt Place AlUla is preparing for its opening and is seeking a guest-focused Order Taker to join its In-Room Dining Service team. This position is integral to the successful launch of Hyatt Place AlUla, a significant new property for Hyatt in the region, featuring 215 guestrooms, two food and beverage outlets, meeting spaces, a swimming pool, and a fitness center designed to accommodate both leisure and business travelers.

As an Order Taker for In-Room Dining Service, you will play a key role in ensuring a seamless and exceptional in-room dining experience for guests. Your primary responsibility will be to accurately and efficiently handle all guest room dining orders, maintaining effective communication and upholding high service standards.

Key Responsibilities

• Receive and process in-room dining orders accurately via telephone and other approved communication channels.
• Provide guests with detailed information regarding menu items, current promotions, and available dining options.
• Enter orders into the point-of-sale system with precision, ensuring all guest requests are properly documented.
• Coordinate effectively with the kitchen and service teams to guarantee the timely preparation and delivery of all orders.
• Monitor the status of orders and conduct follow-ups to ensure adherence to service standards and delivery timelines.
• Professionally and efficiently handle guest inquiries, special requests, and specific dietary requirements.
• Maintain accurate records of all orders, transactions, and guest preferences.
• Assist in resolving guest concerns and escalate issues to the appropriate personnel when necessary.
• Ensure strict compliance with hotel service standards, operational procedures, and hygiene requirements.
• Support the pre-opening preparations for in-room dining and contribute to operational readiness.

Qualifications and Requirements

• Previous experience in food and beverage service, in-room dining, call center operations, or general hospitality operations is preferred.
• Strong customer service orientation and excellent telephone communication skills.
• Good knowledge of food and beverage operations and established service standards.
• Ability to multitask effectively and manage multiple orders simultaneously in a fast-paced environment.
• High attention to detail and a commitment to accuracy in all tasks.
• Good organizational and coordination skills.
• A positive attitude and a professional demeanor at all times.
• Excellent English communication skills.

Required Skills

• Customer Service
• Telephone Communication
• Food and Beverage Operations
• Multitasking
• Attention to Detail
• Organizational Skills
• Coordination Skills
• English Communication

Work Environment and Details

This full-time position is based in Al Ula, Saudi Arabia. The role requires 0-1 year of experience, making it suitable for individuals starting their careers in hospitality.

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.