Secretary Jobs in Saudi Arabia

Executive Secretary for remote work

Qualifications and required conditions:
1- Bachelor's degree
2- Ability to lead, take responsibility, and manage a team.
3- Ability to follow up, evaluate, and develop work.
4- Ability to research, analyze, and plan.
5- Ability to prepare technical reports.
6- Full proficiency in using Office programs.
7- Proficiency in communication skills and providing appropriate solutions to problems.
8- Experience in administrative work.
9- Availability for work.

• Provide administrative and secretarial support
• Handle oral and written correspondence professionally
• Prepare and coordinate documents and presentations
• Organize and maintain office files and records

• Fluent in English, both spoken and written
• Effective communication and interpersonal skills
• Ability to prepare professional presentations

• Provide administrative and clerical support to project teams within the PMS organization.
• Maintain organized filing systems, logs, and correspondence registers.
• Assist in typing, formatting documents, and preparing internal and external communications.
• Handle office supplies and manage incoming and outgoing correspondence.
• Support coordination of project meetings and maintain accurate records and timesheets.
• Ensure compliance with established filing and archiving procedures.
• Coordinate with project staff to support a safe and efficient work environment.

• Maintaining filing systems, logs, and correspondence registers.
• Assisting in typing, document formatting, and preparation of both internal and external communications.
• Handling office supplies, incoming and outgoing correspondence, and coordinating project meetings.
• Assisting in maintaining records, timesheets, and tracking general administrative data.
• Ensuring compliance with established filing and archiving procedures.

• A high school education.
• A minimum of 5 years’ experience in secretarial activities, filing systems, and office administration.

• Apply approved section policies, processes, and procedures.
• Schedule appointments and meetings efficiently.
• Perform various administrative tasks to support department operations.
• Coordinate with other departments for smooth bureaucratic procedures.
• Maintain and order office supplies as needed.
• Communicate with IT to resolve any issues promptly.
• Organize catering for department affairs.
• Prepare responses to incoming correspondence.
• Generate timely and accurate reports for the section.
• Comply with all safety, health, and environmental procedures.

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Organize appointments and meetings; schedule tasks efficiently.
• Receive phone calls, respond to inquiries, and direct them to the appropriate personnel.
• Prepare and draft correspondence and administrative reports.
• Maintain and organize physical and electronic files and documents.
• Welcoming visitors and directing them appropriately.
• Monitor incoming and outgoing mail.
• Coordinate meetings and take minutes if required.
• Assist management in executing various office tasks.

• Minimum of a Bachelor's degree in Management or Secretarial studies.
• Proficient in computer skills and Microsoft Office applications.
• Previous secretarial experience is preferred.
• Fluency in English, both spoken and written.

• Excellent written and verbal communication skills.
• Strong organizational and attention to detail abilities.
• Professional appearance and demeanor.
• Ability to work under pressure and manage time effectively.
• Maintain confidentiality of information.

• Support the college's vision and mission through effective administrative tasks.
• Organize schedules, appointments, and meetings for the dean or department.
• Prepare and edit official correspondence and administrative reports.
• Receive and respond to phone calls and emails professionally.
• Coordinate meetings and prepare meeting minutes.
• Maintain electronic and paper filing systems securely.
• Follow up on decisions from management and update tracking records.
• Coordinate between academic and administrative departments for smooth operation.
• Prepare and oversee schedules for official tasks and appointments.
• Manage incoming and outgoing correspondence.
• Welcome and organize meetings for visitors.
• Assist in executing academic and administrative events.
• Contribute to improving administrative services.
• Ensure confidentiality in handling information.
• Uphold the college's standards and adhere to policies.

• Bachelor's degree in Administration, Office Management, Executive Secretarial, or related field from accredited institutions.
• No less than two years of experience in secretarial or administrative tasks; experience in academic settings is preferred.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent report writing and correspondence preparation skills.
• High organizational and time management skills.
• Fluent in Arabic and English (writing and speaking).
• Strong interpersonal skills and attention to detail.
• Ability to work under pressure and in a multitasking environment.