Secretary Jobs in Saudi Arabia

• Manage office tasks efficiently and with precision.
• Produce meeting minutes and documents in both Arabic and English.
• Utilize Excel and other software to maintain organized documentation.

• Saudi nationality required.
• A minimum of 3 years' experience in a secretarial role.
• Proficiency in English (both written and spoken) is essential.

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

• Manage day-to-day administrative tasks efficiently.
• Coordinate all general administrative activities in the office.
• Ensure proper organization of all files and documents.
• Facilitate smooth onboarding for new employees, arranging accommodation and transportation as needed.
• Expedite the visa process promptly.
• Monitor the induction process for new employees.
• Perform other related duties as assigned.

• A relevant degree qualification.
• Minimum of 5 years experience in administration, particularly in handling administrative functions.
• Experience with booking and managing accommodation and transport.
• Proficient in maintaining staff records and managing accounts payable, bills, and receivables.
• Fluency in both English and Arabic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• 46 years of experience in the same field.

• Oversee secretarial activities and maintain filing systems.
• Ensure accurate office administration and management.
• Adhere to industry regulations and company standards.

• High School Diploma or Equivalent.
• Minimum of 8 years of experience in secretarial activities, filing systems, and office management.

• Manage schedules, appointments, and travel arrangements.
• Prepare and draft official letters, memos, and reports professionally.
• Maintain confidentiality of sensitive information.
• Organize meetings, prepare agendas, and take detailed minutes.
• Handle correspondence and incoming communication efficiently.
• Follow up on tasks and ensure deadlines are met.
• File and retrieve documents and reference materials.
• Coordinate with internal departments and external clients.

• Saudi nationality (mandatory).
• Proven experience as an Executive Secretary or in a similar administrative role.
• Prior experience in the construction or contracting sector is preferred.
• Excellent knowledge of office management systems and procedures.
• Strong written and verbal communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite.
• Ability to write and format formal letters professionally.
• Strong organizational and time-management skills.

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.

• Education: High School Diploma or Equivalent.
• Experience: A minimum of 8 years in secretarial activities, filing systems, office administration, and management.

• Managing and organizing the executive management's agenda.
• Coordinating meetings and official appointments.
• Preparing official correspondence and periodic reports.
• Receiving calls and organizing emails.
• Following up on and organizing documents and files professionally.
• Coordination between departments and upper management.
• Organizing travel, bookings, and external assignments.

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or any related field.
• At least two years of experience in the same or a similar field.
• Professional appearance and behavior.
• Ability to start work immediately (additional advantage).

• Fluency in Arabic and English, both spoken and written.
• High skills in using computers and Microsoft Office programs (Word - Excel - PowerPoint - Outlook).
• Strong organizational skills and attention to detail.
• Strong communication skills and tact in dealing with others.
• Ability to manage time and work under pressure.
• Commitment to complete confidentiality and privacy at work.

• Administrative Coordination and Organization: Ensure compliance with company policies, coordinate Board schedules and meetings, manage official correspondence, and maintain important documents.
• Reporting and Meeting Documentation: Prepare minutes of meetings, submit reports, and manage an electronic archive of documents.
• Board and Member Support: Execute the Chairman’s directives, facilitate communication among Board members, and follow up on Board resolutions.
• Legal and Governance Support: Support compliance with corporate governance laws and report any violations to the Chairman.
• Shareholders’ Rights and General Assembly Organization: Prepare attendance lists, address inquiries, and document meeting results.
• Disclosure and Transparency: Safeguard corporate documents, maintain confidentiality, and update the disclosure register.
• General Administrative Tasks: Provide clerical support for all Board activities and perform additional duties as required.

• Bachelor’s degree in Business Administration, Law, Public Administration, or related field.
• Minimum of 3 years of administrative or executive experience, preferably in governance or Board operations.
• Proficiency in Arabic and English.
• Strong organizational, communication, and report-writing skills.
• Professional handling of sensitive information.

• Attention to detail and accuracy.
• Strong organizational and coordination skills.
• Ability to work under pressure.
• Commitment to confidentiality and high ethical standards.
• Quick responsiveness and strong problem-solving abilities.

Tasks and Responsibilities:

• Managing and coordinating schedules and meetings.

• Receiving phone calls and directing them to the relevant departments.

• Preparing and writing official correspondence, reports, and presentations.

• Organizing and archiving files and documents in an organized and confidential manner.

• Welcoming visitors and providing hospitality and organizing their appointments.

• Organizing and booking travel and transfers when needed.

• Ensuring that office supplies are available and organizing the necessary requests.

• Preparing meeting minutes and distributing them to the concerned parties.

• Performing any other tasks assigned by the direct manager.

Required Qualifications:

• Diploma degree in management, secretarial, or any related field.

• Previous experience of not less than [12] years in the field of secretarial or administrative support.

• Proficiency in using Microsoft Office programs (Word, Excel, Outlook, PowerPoint).

• Strong communication skills.

• Ability to organize time and adhere to deadlines.

• High interpersonal skills and confidentiality in work.

• English language skills in speaking and writing.

• Coordinating and scheduling meetings and appointments.
• Organizing official and confidential documents.
• Preparing reports and correspondence.
• Following up with various departments and implementing administrative directives.

• Experience of at least two years in a similar position.
• Proficiency in using Microsoft Office programs.
• High ability in organization and communication.
• Politeness and confidentiality in work.

• Professional work environment.
• Attractive salaries and benefits.

• Writing documents and managing phone calls and visitors.
• Taking notes, typing, and reviewing reports and meeting minutes.
• Receiving calls from employees and clients and directing them.
• Managing incoming and outgoing mail and coordinating the schedule of meetings.
• Creating filing and record-keeping systems.

• Bachelor's degree in English, Business Administration, or Executive Secretarial studies.
• At least one year of experience.
• Ability to use document management software and email.
• Advanced skills in both Arabic and English. Knowledge of French and Urdu is considered an additional advantage.

• Full-time position
• Competitive salaries starting from 4000 Saudi Riyals.
• Opportunities for professional development in a dynamic work environment.