Secretary Jobs in Saudi Arabia

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.

• Taking notes in shorthand (speed writing) and copying correspondence and reports.
• Receiving phone calls, screening and directing them, and receiving messages.
• Handling incoming and outgoing mail.
• Checking meeting requests and coordinating participant schedules.
• Creating systems for filing and maintaining records.

• Bachelor's degree in any of the following fields: English, Business Administration, Human Resources, Executive Secretarial.

• Contact person services, document management software, scheduling visits.

• Taking notes in shorthand (speed writing) and copying correspondence and reports.
• Receiving phone calls, screening and directing them, and receiving messages.
• Handling incoming and outgoing mail.
• Examining meeting requests and coordinating participants' schedules.
• Creating systems for file and record maintenance.

• Bachelor's degree in any of the following majors: English, Business Administration, Human Resources, Executive Secretarial.

• Contact officer services, document management software, scheduling visits.

A requirement at Dhari Al-Bassam Law Firm and Legal Consultations for a Secretary / Remote Worker (Temporary Work) or Part-Time (Temporary Work) in the city of Khobar, with the following required skills:

Basic Skills
1- Time Management: Organizing appointments and tasks efficiently.
2- Effective Communication: Strong written and verbal skills in both Arabic and English, especially in formal writing.

Technical Skills
1- Proficiency in Office Programs: such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
2- Email Management: Organizing and managing emails effectively, with the ability to use tools like Outlook.
3- Use of Collaboration Tools: such as Microsoft Teams, Slack, Trello, or Asana.

Organizational Skills
1- Document Coordination: Ability to organize files and documents professionally, with knowledge of digital archiving methods.
2- Report Preparation: Writing accurate and useful reports, with the ability to analyze data.
3- Project Management: Tracking project progress and ensuring deadlines are met.

Personal Skills
1- Flexibility: Ability to adapt to changes and pressures.
2- Attention to Detail: Precision in work and a commitment to delivering high quality.
3- Ability to Work Independently: Completing tasks without direct supervision (initiative), with strong organizational skills.

Additional Skills
1- Research Skills: Ability to quickly search for necessary information.
2- Cultural Traits: Respect for local customs and traditions, and ability to deal with a diverse range of people.

Distinct Additional Skills
1- Knowledge of Digital Marketing: Understanding the fundamentals of digital marketing and social media.