وظائف السكرتارية في الرياض

• Manage sales processes and maintain strong customer relationships.
• Support the sales team and facilitate communication between stakeholders.
• Track sales data and ensure smooth execution of administrative tasks.

• Proficient in Sales Coordination and Operations.
• Strong customer service and communication skills.
• Experience in sales to meet targets and objectives.
• Excellent organizational abilities to manage multiple priorities.
• Familiarity with CRM software and office tools.
• Bachelor's degree in Business Administration, Sales, Marketing, or related field is beneficial.
• Knowledge of the AV or technology industry is an advantage.

• Manage shared inboxes, RFP trackers, and appointment calendars; route inquiries appropriately.
• Prepare proposals, contracts, and presentations using approved templates/brand assets.
• Maintain CRM data integrity: account/contact creation, merge/cleanse, activity logging, and reporting.
• Process rate loading requests, FIT agreements, and partner setups in coordination with Reservations/Revenue.
• Support familiarization trips, client events, and trade shows (registrations, shipments, collateral).
• Prepare weekly sales reports, pace updates, and minutes of meetings.

• SLA adherence (responses, document turnaround).
• Data accuracy & audit readiness.
• Internal stakeholder satisfaction (Sales, Revenue, Reservations, Finance).
• On-time reporting and meeting documentation.

• Assist in managing customer sales inquiries to enhance overall sales performance.
• Learn about our product offerings and their value to customers.
• Support the sales team by gathering market intelligence and customer information.
• Participate in team projects and receive coaching to enhance sales skills.
• Complete necessary reports and documentation accurately.

• Manage and support the sales team in their administrative tasks.
• Coordinate and prepare sales proposals and contracts.
• Assist in the development and execution of marketing strategies.
• Maintain client records and prepare reports on sales activities.

• Bachelor's degree in Business, Marketing, or related field.
• Strong organizational skills and attention to detail.
• Excellent communication skills in both Arabic and English.
• Prior experience in sales coordination or related field is preferred.

• Sales Support: Assist the sales team by preparing and managing sales-related documentation, including quotes, contracts, and proposals.
• Order Processing: Handle customer orders, process them accurately in the system, and ensure they are delivered on time.
• Data Entry & CRM Management: Update customer information and sales data in the Customer Relationship Management (CRM) system.
• Sales Reporting: Prepare sales reports, track sales performance, and assist with the analysis of sales data.
• Coordination: Collaborate with other departments such as marketing, logistics, and finance to ensure seamless delivery and customer satisfaction.

• Education: Bachelor’s degree in Business Administration, Marketing, or a related field.
• Experience: 3+ years of experience in sales coordination in IT Company.
• Communication Skills: Excellent written and verbal communication skills to interact effectively with sales teams and other departments.
• Organizational Skills: Strong attention to detail and ability to manage multiple tasks and deadlines.
• Computer Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint), CRM software, and other sales tools.
• Analytical skills: Familiarity with tools such PBI or Qlik is an advantage.
• Teamwork: Strong ability to work collaboratively within a team environment.
• Order Processing: Familiarity with order processing systems.
• Pressure Management: Ability to work under pressure and handle high volumes of tasks.

Join Hilton as a Sales Coordinator!

As a Sales Coordinator, you will play a crucial role in supporting our Sales team from various perspectives including administrative tasks, customer service, and sales lead development. You will be essential in driving our business forward by developing future and repeat business.

Key Responsibilities:

• Identify new contacts and develop sales leads.
• Understand hotel amenities, packages, and promotions.
• Generate sales leads and contact potential clients.
• Produce quotations and written confirmations for clients.
• Prepare accurate reports for the Sales Director and senior management.
• Monitor customer satisfaction and resolve issues to ensure ongoing business.
• Arrange and conduct hotel tours for potential clients.

Requirements:

• Excellent communication skills.
• High proficiency in IT including Excel, PowerPoint, and Word.
• Proactive approach to meeting deadlines and targets.
• Strong organizational and administration skills.

Preferred Qualifications:

• Previous experience in a sales role.
• Relevant degree in sales or business.

Hilton is dedicated to providing exceptional guest experiences and offers a robust working culture for its team members. Join us to become part of our mission to fill the earth with light and warmth of hospitality.

• Document Management & Production:
  • Create, format, and proofread legal documents including agreements, correspondence, presentations, and proposals.
  • Produce complex Word documents using styles, cross references, track changes, and serve as a resource for document based tasks.
  • Prepare polished PowerPoint presentations and manage document revisions and version control.
• Legal Support & Administration:
  • Coordinate calendars, process monthly bills, and handle travel arrangements.
  • Respond to requests for information and prepare expense reports.

• High school diploma; secretarial degree is preferred.
• Fluent in Arabic and English.
• Experience in a law firm or professional services environment is preferred.
• Proficiency in Microsoft Word and PowerPoint.
• Familiarity with legal terminology and Saudi government portals is a plus.

• Create, format, and proofread legal documents.
• Manage document revisions and maintain digital filing systems.
• Coordinate calendars and travel arrangements.
• Respond to requests for information and prepare expense reports.

• Enter, update, and maintain employee records in the HR system.
• Review data for errors and ensure completeness.
• Support daily administrative tasks related to employee data.
• Organize information and ensure records are updated in a timely manner.

• Bachelor's degree.
• Strong Excel skills (most tasks will be Excel-based).
• Good English communication skills.
• General computer skills.
• Ability to handle large volumes of data efficiently.
• Previous experience in data entry or a similar field is preferred.

• Screening correspondence and telephone calls.
• Scheduling appointments.
• Coordinating arrangements for meetings.

• A Bachelor’s degree in business administration or a related field.
• 1-3 years of relevant experience in a Secretarial role.
• Excellent time management skills.
• Strong verbal and written communication skills in both Arabic and English.