وظائف السكرتارية في الرياض

Join Sofitel Riyadh Hotel & Convention Centre as a Personal Assistant to the Managing Director
Step into a pivotal role where your contributions significantly impact the operations of luxury hospitality. The Personal Assistant (PA) to the Managing Director is essential in ensuring smooth office activities and effective communication between the Managing Director and various stakeholders.

Key Responsibilities:

• Manage sensitive information with discretion and integrity.
• Act as the first point of contact for the Executive Office.
• Handle calendar management for the Managing Director, organizing meetings and appointments.
• Prepare reports, presentations, memos, SOPs, and official documents.
• Manage correspondence, including responses to negative reviews.
• Prepare and process the Managing Director’s monthly and travel expenses, as well as other reimbursement claims.
• Review contracts and important documents prior to the Managing Director's review.
• Ensure departmental tasks meet set deadlines.
• Maintain both physical and digital filing systems for organization.
• Monitor project timelines and deliverables to ensure deadlines are met.

Qualifications:

• Bachelor’s degree in Hospitality Management, Business Administration, or a related field is preferred.
• Must be a Saudi National.
• Previous experience in a similar role within the hotel or hospitality industry is preferred.
• Proficient in both English and Arabic; knowledge of additional languages is an asset.
• Excellent organizational, time-management, and communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to multitask and prioritize effectively with attention to detail.
• High integrity and a strong commitment to confidentiality.

Why Join Us:
At Sofitel, you will be joining a team that values passion, excellence, and emotional intelligence. With a committed and sustainable approach, you will help create impactful experiences not just for your guests but also for your colleagues and the community. Embrace a fulfilling career in an environment that celebrates diversity and inclusion.

Join Qiddiya Investment Company as an Executive Assistant within our Legal Department and play a vital role in supporting our legal team as we embark on a transformational journey in the entertainment and lifestyle sector of Saudi Arabia. In this essential position, you will provide comprehensive administrative support to legal counsels and executives, ensuring the effective operation of our legal functions.

Key Responsibilities:

• Provide high-level administrative support to legal counsels, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, review, and edit legal documents, contracts, and reports while ensuring compliance with legal standards.
• Maintain and organize comprehensive legal records, files, and databases for easy access and retrieval.
• Facilitate communication between the legal department and other departments, as well as external partners and clients.
• Coordinate logistics for legal meetings, including agenda preparation, note-taking, and follow-up actions.
• Assist with budgeting and financial management tasks related to the legal department, such as tracking expenses and processing invoices.
• Handle confidential information with the utmost discretion and maintain strict confidentiality at all times.
• Support special legal projects and initiatives as directed by legal counsels or executives.

Requirements:

• Bachelor's degree in Law, Business Administration, or a related field.
• A minimum of 5 years of experience in a legal administrative role or as an Executive Assistant in a legal environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal document management software.
• Strong understanding of legal terminology, processes, and procedures.
• Exceptional writing and communication skills, with a keen eye for detail.
• Excellent organizational skills and the ability to manage multiple tasks effectively.
• Strong interpersonal skills to build relationships with team members and external stakeholders.
• Ability to work independently and collaboratively within a team.
• Experience in payment systems.

Benefits:

• Offering a comprehensive compensation and benefits package.

Join Our Team as an Executive Assistant!
Qiddiya Investment Company is at the forefront of entertainment and lifestyle development in Saudi Arabia. We are seeking a motivated Executive Assistant to support our executive team through various administrative tasks that ensure smooth operations in a fast-paced environment.

Key Responsibilities:

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and proofread documents, reports, and presentations to ensure accuracy and quality.
• Act as a communication liaison, managing correspondence and inquiries to and from the executive office.
• Coordinate logistics for meetings, including agenda preparation and note-taking to document key discussions and actions.
• Handle sensitive information with discretion and maintain the confidentiality of executive communications.
• Manage office supplies and equipment, ensuring the executive team has the necessary resources to perform their duties.
• Assist with organizing company events and initiatives to foster a productive workplace culture.
• Support special projects and initiatives as needed by the executive team.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 35 years of experience as an executive assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
• Strong organizational and multitasking skills to manage competing priorities.
• Excellent verbal and written communication skills.
• High level of professionalism and attention to detail.
• Ability to work independently as well as collaboratively within a team.
• Experience in the entertainment or real estate sectors is a plus.

Benefits:
We offer a comprehensive compensation and benefits package.

Join PepsiCo as an Executive Admin Assistant!
At PepsiCo, we are committed to fostering a diverse workforce and creating a collaborative space where everyone has a voice. As an Executive Admin Assistant, you will play a crucial role in ensuring our organizational effectiveness and efficiency.

Job Overview:
In this role, you will organize and coordinate various functions and manage office administration procedures. Your core responsibilities will include developing communication protocols, applying administrative procedures, and managing data collection. Furthermore, you will arrange business visits, travel bookings, and claims for the management team.

Key Responsibilities:

• Schedule meetings and take minutes, including procurement of food and supplies for meetings.
• Prepare reports for analysis by Function Head on a daily, weekly, and monthly basis.
• Arrange all logistics for business visitors, including meeting room and hotel bookings.
• Manage petty cash, expense reports, and reimbursements.
• Support office management and administration including sorting and distributing mail.
• Maintain attendance and vacation tracking records for the management team.
• Create and manage purchase requests in SAP and My Buy.

Qualifications:
To be successful in this role, you should possess:

• A Bachelor's degree or diploma in Business.
• Proficiency in Microsoft Office.
• Knowledge of SAP systems.
• Excellent written and verbal communication skills.
• Strong organizational and planning abilities.
• Familiarity with accounting and administrative management practices.

We are an equal opportunity employer, and we value diversity at PepsiCo. Join our passionate teams and contribute to our vision of positive change both for our planet and for people! Apply now!

Join Infinite pl as an Executive Assistant!
At Infinite pl, we are on a mission to revolutionize logistics with innovative digital solutions. As an Executive Assistant in our CEO Office, you will play a crucial role in supporting our business manager. We are looking for an organized and proactive individual to help streamline operations and contribute to our dynamic environment.

Key Responsibilities:

• Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.
• Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.
• Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).
• Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion.
• Document & File Management: Organize and maintain digital and physical records for easy retrieval.
• Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met.
• Confidentiality: Handle sensitive information with the highest level of discretion.

Qualifications:

• Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience as an Executive Assistant or similar role (minimum 35 years).
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and other productivity tools.
• High level of professionalism, discretion, and reliability.

Preferred Skills:

• Experience supporting C-level executives.
• Ability to work under pressure and adapt to changing priorities.
• Strong interpersonal skills and a service-oriented mindset.

Overview:
We are seeking a high-caliber Executive Assistant to the CEO based in Saudi Arabia. The ideal candidate will be a proactive, highly organized professional who thrives in dynamic environments and excels in handling complex administrative and operational duties at the executive level.

Key Responsibilities:

• Provide comprehensive support to the CEO, including managing calendars, meetings, travel arrangements, and confidential correspondence.
• Act as a key liaison between the CEO and internal departments, external stakeholders, and partners.
• Coordinate across departments to ensure alignment with executive priorities and strategic objectives.
• Draft professional reports, presentations, and official communications.
• Prepare meeting agendas, take detailed minutes, and follow up on action points.
• Handle sensitive matters with a high level of confidentiality and professionalism.
• Understand organizational policies and procedures and ensure their proper implementation to streamline daily operations and enhance workflow efficiency.
• Oversee departmental and individual KPIs, generate weekly performance reports, and conduct general evaluations for staff and department heads, tracking progress toward monthly and quarterly goals.
• Collaborate with internal teams to support the development and optimization of the organization’s ERP system, enhancing digital workflows and operational transparency.

Requirements:

• Native Arabic speaker with fluent English communication skills (written and spoken).
• Minimum 7 years of experience in executive or C-level support roles.
• Strong organizational, problem-solving, and multitasking skills.
• Ability to work independently, manage shifting priorities, and meet tight deadlines.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and modern communication tools.
• Bachelor’s degree in business administration, Communications, or a related field preferred.

Preferred Qualities:

• Previous experience in fast-paced, multinational or regional companies.
• High attention to detail and strong interpersonal skills.
• Discretion, loyalty, and a strong sense of responsibility.

About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do

• Maintaining calendars, identifying conflicts and resolving promptly
• Coordinating all meeting and travel arrangements
• Setting-up conference calls, including contacting/notifying participants
• Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
• Assisting in research projects by efficiently conducting searches of the Intranet/Internet
• Maintaining contact lists and input new business contacts into SalesForce CRM
• Assisting with new client opportunities including initial input into SalesForce and running conflict checks
• Capturing time and expenses within applicable FTI systems
• Maintaining reconciliation of Amex statements as required by Executives
• Assisting in prioritization of correspondence and phone messages
• Completing requests for deliveries, faxes and couriers
• Creating and maintaining paper and electronic files
• Organising client and employee events as and when required
• Assisting with client portal maintenance and assist with tender submissions
• Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed

• Proactive and initiates projects, accepting of new assignments and challenges
• Manage multiple simultaneous projects and meet deadlines
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.

About the Role
Join PwC Middle East as an Executive Assistant, where you will play a crucial role in providing efficient and effective administrative support to ensure smooth operations within the organization. As part of our team, you will assist senior executives by managing schedules, coordinating meetings, and handling important and confidential information.

Key Responsibilities

• Diary Management: Manage executive diaries, book appointments, and ensure timely attendance at meetings with appropriate documentation.
• Call Management: Take messages and pass them on to executives promptly.
• Email Management: Monitor email inboxes during absences and meetings, taking necessary actions based on content.
• Client Relationships: Build and maintain strong working relationships with clients and their assistants.
• Administrative Support: Organize meetings, maintain contact databases, proofread documents, and perform general filing tasks.
• Learning and Growth: Ensure compliance with PwC policies, build internal networks, and assist in organizing company events.

Qualifications
A strong educational background or relevant work experience in administrative support will be advantageous. Essential skills include excellent communication, organizational abilities, and customer service excellence.

Company Overview
At PwC, we empower our teams to transform complexities into competitive advantages. With over 370000 professionals across the globe, we work collaboratively to deliver high-quality services to our clients.

Join our team as a Sales Coordinator!
We are looking for a dedicated individual to provide essential back-office support to our Sales and Commercial teams.

Key Responsibilities:

• Manage customer communication effectively.
• Assist in lead generation.
• Conduct satisfaction surveys to gauge customer feedback.
• Schedule appointments for the sales team.
• Coordinate marketing and event activities to enhance the customer experience.

This role is crucial for driving business growth and ensuring customer satisfaction.

Join NEP Group Inc. as a Sales Coordinator!
NEP is a global leader in broadcast and live event production, providing world-class services for sports, entertainment, corporate events, and television. We are seeking a Sales Coordinator based in Saudi Arabia to support our commercial operations across the Kingdom. This role is critical in enabling our sales team by managing day-to-day administrative tasks and maintaining accurate sales records through Salesforce.

Key Responsibilities:

• Support the sales team by coordinating proposals, client communication, quotations, and follow-ups.
• Prepare and translate client-facing documents, presentations, and communications in Arabic and English.
• Input, track, and update all sales activity in Salesforce, ensuring data accuracy and timely reporting.
• Act as a key point of contact for client queries, ensuring high standards of customer service.
• Coordinate logistics and schedules for client meetings, site visits, and internal briefings.
• Liaise with operations, finance, and technical teams to align proposals with service capabilities.
• Monitor sales pipeline, support lead generation initiatives, and compile weekly and monthly reports.
• Assist in tender preparation, local licensing documentation, and compliance where needed.
• Maintain up-to-date knowledge of NEP’s service offerings and market activity in KSA.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• 4+ years’ experience in a sales coordination, commercial support, or client service role.
• Fluent in Arabic and English (both written and spoken) – essential.
• Expert in Salesforce CRM – essential.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Experience working in a fast-paced, multinational or media/broadcast environment is a plus.

Preferred Skills:

• Experience working with large tenders or public sector clients in Saudi Arabia.
• Familiarity with the broadcast, events, or media production industries.
• Strong attention to detail and ability to work under pressure.
• Culturally aware and respectful of local business practices.

Why Join NEP?

• Be part of delivering iconic global events across the Kingdom and beyond.
• Dynamic and supportive team culture.
• Career development in a growing regional market.
• Competitive salary and benefits in line with KSA market standards.

Join Our Team as a Sales Coordinator!
At Nova M Hotel, we are dedicated to providing exceptional service and creative solutions to our guests. We are currently seeking passionate and dynamic sales professionals to join our sales team.

Key Responsibilities:

• Handle all administrative requirements of the sales office, maintaining an organized, systematic filing system.
• Prepare and type sales team’s offer letters and update the sales database system.
• Compose letters, memos, faxes and other mail on behalf of the Director of Sales and other executives.
• Maintain an accurate follow-up and trace system for all correspondences.
• Handle incoming calls and guest inquiries in the absence of the sales team.
• Ensure timely submission of the sales month-end report.
• Ensure all sales correspondence and offers are sent out within 24 hours.
• Communicate effectively with various levels of staff.
• Ensure all equipment used is in proper working order.

If you are ready to take on a challenging and rewarding role, we would love to hear from you!

Join Our Team as a Sales Coordinator!
We're excited to announce an opening for the position of Sales Coordinator with one of the leading companies in Riyadh, KSA. This role is ideal for proactive and detail-oriented professionals with a background in shipping, logistics, or freight forwarding.

Key Responsibilities:

• Register new customers and manage their files and sales agreements.
• Prepare and follow up on sales quotations in coordination with the pricing team.
• Generate reports for sales and operations teams.
• Discover leads from internal systems and maintain accurate customer records.
• Contact clients for missing information, provide answers to queries, and offer ongoing support.
• Coordinate meetings, conference calls, and presentations for sales.
• Collaborate with customer service and documentation teams to execute contracts smoothly.
• Perform administrative duties for management and executives.

Qualifications:

• Minimum 2 years of experience in sales focused on shipping or logistics.
• Bachelor’s or Associate’s degree in Business, Marketing, or a related field.
• Experience in a similar role within a local or global shipping organization.
• Strong proficiency in Microsoft Office tools.
• Excellent organizational skills and attention to detail.
• Exceptional communication skills with a customer service mindset.
• Able to thrive in a fast-paced environment.
• Familiarity with CRM systems is a plus.
• Understanding of logistics workflows.

Benefits:

• Competitive salary and performance-based incentives.
• Career growth opportunities in an expanding organization.
• A collaborative and professional work environment.
• Health insurance and benefits according to Saudi labor law.

Work Conditions:

• Working Days: Sunday to Thursday
• Working Hours: 900 AM – 600 PM (1-hour lunch break)
• Location: Riyadh, Saudi Arabia

Join Our Team as a Sales Coordinator!
We are seeking a detail-oriented and proactive Sales Coordinator to support our Sales Team in Riyadh. The ideal candidate will play a crucial role in handling administrative tasks, assisting with client communications, and driving sales initiatives to ensure excellent customer service and increased revenue.

Key Responsibilities:

• Perform general office duties to support Sales & Marketing such as filing, sending emails, typing, and copying.
• Prepare sales-related documents throughout the sales process including proposals, contracts, and banquet event orders.
• Promote awareness of the brand image internally and externally.
• Gather materials and assemble information packages like brochures and promotional materials.
• Utilize sales techniques to maximize revenue while maintaining guest loyalty.
• Manage information in sales software including commissions, leads, and third parties.
• Respond to guest inquiries about property facilities/services professionally.
• Maintain confidentiality of proprietary information and protect company assets.
• Build and maintain positive working relationships with colleagues and guests.

Qualifications:

• Strong organizational and administrative skills.
• Excellent communication skills in English; Arabic skills are a plus.
• Proficiency in Microsoft Office and CRM software.
• Customer-focused with a professional demeanour.
• Previous experience in hospitality or sales coordination is preferred.

Join Marriott International as a Sales & Marketing Coordinator! As a key player in our sales team, you will support various tasks that contribute to the success of our hotel in Riyadh. Your main responsibilities will include:

• Performing general office duties to support Sales & Marketing, including filing, typing, and sending emails.
• Preparing sales-related documents throughout the sales process such as proposals and contracts.
• Promoting the brand image both internally and externally.
• Gathering and assembling information packages like brochures.
• Enhancing customer loyalty by utilizing effective sales techniques.
• Managing inquiries about property services effectively.

Qualifications needed:
A high school diploma or *** is required along with at least 1 year of related experience. This role does not require supervisory experience.
Why Marriott?
Our hotels are committed to providing exceptional hospitality, and as part of our team, you'll gain access to a wealth of training and development opportunities. Join us to elevate the art of hospitality and deliver thoughtfully curated services to our guests!

Join our Team as a Sales Coordinator!
At Edge by Rotana, we pride ourselves on delivering outstanding service to our guests. We are currently looking for passionate and dynamic Sales professionals who excel in customer service and creative problem-solving.

Key Responsibilities:

• Manage all administrative requirements within the sales office, ensuring an organized and updated filing system for easy data access.
• Prepare and type offer letters for the sales team, updating the sales database and ensuring accuracy before signature.
• Compose letters, memos, faxes, and other correspondence on behalf of the Director of Sales and executives.
• Maintain a prompt follow-up system for all correspondence.
• Handle incoming calls and inquiries from guests when the sales team is unavailable.
• Ensure timely submission of the sales month-end report.
• Manage correspondence and offers related to the sales team, ensuring dispatch within 24 hours.
• Communicate effectively across all levels within a dynamic working environment.
• Oversee the operational status of equipment used in the sales office.

Qualifications:

• College diploma with relevant work experience.
• Strong computer skills and proficiency in English; additional language skills are a plus.

Desired Competencies:

• Understanding Hotel Operations
• Effective Communication
• Business Planning
• Teamwork and Adaptability
• Focus on Customer Service
• Results-driven

If you are a self-motivated individual with a positive attitude and a focus on quality, we invite you to apply and join our team!

Join Alpin Limited as a Human Resources Coordinator!
Alpin Limited is a multidisciplinary consultancy with a strong presence across the region, including Riyadh, Abu Dhabi, Dubai, Dammam, Kuwait, and Qatar. We are proud to be part of the Setec Group of Companies, with a global headquarters in Paris.

Roles and Responsibilities:

• Manage all visa and immigration matters for the KSA Branch, including online platforms like GOSI and QIWA.
• Ensure that all company and employee documents are valid and up to date to comply with labor laws and regulations.
• Assist with the implementation and maintenance of HR policies and procedures.
• Procure and manage the annual health insurance policy for employees.
• Maintain accurate employee records and assist in the full recruitment cycle.
• Conduct onboarding and offboarding activities.
• Provide guidance and support to employees on HR policies and procedures.
• Manage company events and internship programs.

Skills Required:

• Minimum 2 years of experience in the HR field.
• University degree in Business, English, Law, Human Resources or similar.
• Excellent Arabic and English skills (oral and written).
• Knowledge of HR systems and very high proficiency in Microsoft Office.
• Strong negotiation and presentation skills.
• Local driving license and independent transportation are a MUST.

This is an immediate opportunity for Saudi Nationals only. At Alpin, we value trust, professionalism, and effective communication.

Join Our Team as an HR Coordinator!
At IE Mena, we are seeking a motivated and detail-oriented HR Coordinator. This role plays a crucial part in supporting various HR functions to ensure a smooth and efficient HR process.

Key Responsibilities:

• Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
• Support the onboarding process for new hires, ensuring a positive and welcoming experience.
• Maintain employee records and HR databases with accuracy and confidentiality.
• Assist in organizing training and development programs for employees.
• Respond to employee inquiries regarding HR policies, procedures, and benefits.
• Coordinate employee engagement initiatives and company events.
• Support the HR team with various administrative tasks as needed.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 1 year of experience in an HR role or related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and HR software.
• A positive attitude and a willingness to learn and grow within the HR field.

Join Our Team as a Human Resources Coordinator!
We are seeking new talent to become a part of our team in the role of Human Resources Coordinator at Al Bawani Services. This position plays a crucial role in facilitating employee communication and ensuring compliance with organizational policies.

Key Responsibilities:

• Serve as a primary point of contact for employees regarding work policies, attendance, and leave inquiries.
• Facilitate effective internal processes through direct communication with employees.
• Ensure compliance with safety, quality, and environmental regulations.
• Prepare periodic HR performance reports including attendance statistics and other relevant data.
• Assist in developing and improving HR policies and procedures.
• Analyze issues and provide effective solutions.
• Handle employee disputes and conflicts, ensuring satisfactory resolutions.
• Cooperate with various departments to ensure smooth operations.

Essential Knowledge:

• Ability to work within a team and coordinate efforts.
• Familiarity with labor laws and HR regulations.
• Understanding of applicant tracking systems and HR databases.
• Basic knowledge of Microsoft Office and HR management software.
• Proficient in spoken and written English.

Qualifications and Experience:

• Bachelor's degree or diploma in Human Resources or a related field.
• Experience of one year or more is required.

Benefits:

• Inclusive environment for persons with disabilities.