Part-time Administrative Specialist Jobs in Saudi Arabia

We are looking for a receptionist and salon supervisor who is professional, well-organized, and capable of managing daily tasks efficiently.

Job responsibilities:

▫️ Manage the reception, greet clients, and provide a unique experience from the first visit
▫️ Answer calls and messages, organize bookings and appointments (4 days a week as a receptionist)
▫️ Supervise the workflow inside the salon and monitor service quality and team commitment (4 hours daily as a supervisor)
▫️ Follow up on daily operations, organize tasks, and coordinate with the team to ensure professional workflow
▫️ Handle inquiries and direct them appropriately while maintaining an organized and professional work environment


Requirements:
Excellent communication skills and politeness in dealing with clients
Organized personality and capable of managing multiple tasks efficiently
Responsibility and good judgment in a fast-paced work environment
Attention to detail and professional appearance
Previous experience in reception or salon field is preferred

• Provide general administrative and office support to ensure smooth daily operations.
• Assist with document preparation, filing, and correspondence.
• Coordinate meeting schedules, visitor logistics, and office supplies.
• Liaise with KAUST administrative departments and external vendors as needed.
• Support onboarding and logistics for visiting staff or project partners.
• Perform other administrative duties as required by the office manager or team.

• Saudi national (required).
• Based at or near KAUST (Thuwal) or willing to commute.
• Strong organizational and communication skills in English and Arabic.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Prior administrative or office coordination experience preferred.
• Professional, reliable, and able to work independently with minimal supervision.

• Flexible part-time schedule (2 days per week).
• Collaborative and professional working environment.
• Competitive compensation aligned with experience and qualifications.
• Opportunity to be part of an exciting new initiative at KAUST.

About the Role

The Hochschule Luzern (HSLU) is seeking a Program Organizer for Continuing Education to join the Digital Business & Innovation (DB&I) department. This part-time role (90%) is integral to the administrative and organizational planning, coordination, support, and execution of continuing education offerings, information events, and graduation ceremonies. The position is based at an attractive, central location near the Rotkreuz train station.

Key Responsibilities

• Assume responsibility for the administrative and organizational planning, coordination, support, and execution of continuing education programs, information events, and graduation ceremonies.
• Serve as the primary point of contact and administrative interface for participants, lecturers, and program managers.
• Manage participant data and program organization using the Evento system, and maintain data in other internal systems.
• Maintain and provide information on websites, learning platforms, and internal tools.
• Handle invoicing and support administrative processes within the finance department.
• Contribute to the further development and optimization of processes in line with a continuous improvement approach.

Qualifications and Requirements

• Completed a solid commercial apprenticeship (kaufmännische Ausbildung).
• Possess several years of qualified professional experience, preferably in the education sector or the hotel industry.
• Exhibit very good PC skills, particularly in MS Office, and a strong affinity for IT, with comfort working within complex system landscapes.
• Demonstrate strong communication skills with fluent German and good English proficiency.
• Possess a service-oriented personality with quick comprehension and networked thinking ability.
• Be a team player with excellent social skills, maintaining a friendly and confident demeanor.
• Show enthusiasm for a responsible and varied role that demands a high degree of independence.
• Be a resilient and flexible individual with a very high level of quality consciousness.

Required Skills

• MS-Office proficiency
• IT Affinity
• Communication Skills
• Service Orientation
• Quick Comprehension
• Networked Thinking
• Teamwork
• Social Skills
• Resilience
• Flexibility
• Quality Consciousness

Work Environment

The Hochschule Luzern - Digital Business & Innovation (HSLU DB&I) offers an interesting and responsible role within a dedicated team. The department fosters an open, team-oriented work culture in a dynamic university environment. This is a part-time position (90%).

• Provide general administrative and office support to ensure smooth daily operations.
• Assist with document preparation, filing, and correspondence.
• Coordinate meeting schedules, visitor logistics, and office supplies.
• Liaise with KAUST administrative departments and external vendors as needed.
• Support onboarding and logistics for visiting staff or project partners.
• Perform other administrative duties as required by the office manager or team.

• Saudi national (required).
• Based at or near KAUST (Thuwal) or willing to commute.
• Strong organizational and communication skills in English and Arabic.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Prior administrative or office coordination experience preferred.
• Professional, reliable, and able to work independently with minimal supervision.

• Flexible part-time schedule (2 days per week).
• Collaborative and professional working environment.
• Competitive compensation aligned with experience and qualifications.
• Opportunity to be part of an exciting new initiative at KAUST.