Committees Coordinator Jobs in Saudi Arabia

About the Role

Leejam Sports Company, the largest fitness club operator in the Middle East, is seeking a Receptionist to join its team. The company is dedicated to promoting health and wellness and provides a dynamic, growth-oriented work environment. This role contributes to the operational efficiency and exceptional customer experience within the clubs.

Key Responsibilities

The Receptionist role involves managing the front desk operations and ensuring a positive experience for members and visitors. Key responsibilities include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Maintaining the tidiness and presentation of the reception area.
• Answering phone calls, directing inquiries, and taking messages.
• Assisting members with inquiries and providing information about club services and facilities.
• Handling incoming and outgoing mail and deliveries.
• Supporting club management with administrative tasks as needed.
• Contributing to a positive customer experience (CX) through efficient and courteous service.
• Assisting with operational tasks within the club environment.

Qualifications and Requirements

Candidates for this position are expected to possess the following attributes:

• A willingness to learn and grow within the fitness industry.
• A professional demeanor and strong interpersonal skills.
• The ability to manage multiple tasks effectively.
• A commitment to providing excellent customer service.

Required Skills

Relevant skills for this role include:

• Customer service and communication skills.
• Basic administrative and organizational abilities.
• Proficiency in handling phone etiquette and inquiries.
• A proactive approach to supporting club operations.

Work Environment and Details

This is a full-time position. The role requires 0-1 years of experience. The job is located in Abha, Saudi Arabia, specifically at the Lavanda Park location. The application deadline is 06/11/2026.

A receptionist is required to work in a contracting company in Al-Ahsa. Conditions: - Polite in speech and manner - Regular attendance at work - Performing reception and office coordination duties - Organizing and coordinating work and communicating with clients and suppliers - Performing side tasks when necessary.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

About the Role

PaxOcean is seeking an Officer, Administration to join our team in Al Jubayl, Saudi Arabia. This full-time position is designed for an individual with 0-1 years of experience who can contribute to the efficient operation of our office environment. The role involves providing general administrative support, managing daily clerical tasks, coordinating with internal teams, and assisting with documentation and reporting.

Key Responsibilities

• Manage general office administration, including filing, scanning, and maintaining records.
• Support in preparing reports, professional correspondence, and other documentation.
• Coordinate schedules for meetings and appointments, and assist with travel arrangements.
• Maintain office supplies and ensure the office environment is organized and conducive to productivity.
• Facilitate smooth workflow by coordinating effectively with various internal departments.
• Undertake other administrative duties as assigned by management to support team objectives.

Qualifications and Requirements

• Must be a Saudi national.
• Minimum of a high school diploma; a diploma or degree in administration or a related field is preferred.
• Basic proficiency in computer skills, specifically with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills to effectively prioritize tasks and manage workload.
• Keen attention to detail and the ability to handle confidential information with discretion and professionalism.

Required Skills

• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational and time management capabilities.
• Excellent attention to detail.
• Ability to handle confidential information.

Work Context

This is a full-time position based in Al Jubayl, Saudi Arabia. The role requires 0-1 years of experience. The company is PaxOcean.

About the Role

Saudi Services For Electro Mechanic Works Co. (SSEM) is seeking a dedicated and organized HR Administrator to join their team in Jubail. This full-time position is suitable for individuals with 0-1 years of experience looking to develop a career in Human Resources within Saudi Arabia. The HR Administrator will support the efficient operation of the HR department and manage employee lifecycle processes.

This role involves managing a range of administrative and HR-related tasks, contributing to effective workforce management and compliance within the company's operations in Al Jubail.

Key Responsibilities

• Manage all aspects of the employee lifecycle, including onboarding, attendance tracking, leave administration, and personnel record maintenance.
• Coordinate workforce requirements, manage employee movements, and ensure accurate HR documentation.
• Prepare and submit monthly HR reports, provide inputs for payroll processing, and maintain up-to-date employee status information.
• Ensure adherence to company policies, procedures, and Saudi Arabian labor regulations.
• Maintain precise project documentation, employee files, and other administrative records.
• Provide day-to-day site administration and support operational requirements.
• Serve as a primary point of contact for employees, addressing HR and administrative inquiries.
• Assist management with workforce planning, report generation, and employee-related activities.
• Coordinate with internal departments to ensure seamless HR and administrative processes.

Qualifications and Requirements

• 0-1 years of experience in an HR or administrative role.

Required Skills

• Proficiency in Employee Lifecycle Management.
• Expertise in Attendance and Leave Administration.
• Strong ability in Personnel Records Management.
• Skills in Workforce Planning and HR Reporting.
• Experience with Payroll Input and Documentation Management.
• Knowledge of Compliance and Labor Regulations.
• Capability in Site Administration.
• Excellent Communication skills.
• Proficiency in Administrative Support.

Work Context

This is a full-time position based in Jubail, Eastern Province, Saudi Arabia, with Saudi Services For Electro Mechanic Works Co. SSEM.

About the Role

Fitness Time is seeking a Receptionist to join their team in Al-Kharj, Saudi Arabia. This full-time position is integral to the smooth operation of the club, focusing on customer experience and administrative support within the region. The role offers an opportunity for individuals looking to begin their career in the fitness and club management industry, with 0-1 years of experience being ideal.

Key Responsibilities

The primary responsibilities of this role involve managing the reception area and contributing to a positive member experience. Typical duties include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Managing the reception desk, ensuring it is tidy and presentable at all times.
• Answering phone calls, directing inquiries to the appropriate departments, and taking messages.
• Handling incoming and outgoing mail and deliveries.
• Assisting members with inquiries about club services, memberships, and facilities.
• Processing membership applications, renewals, and payments accurately.
• Maintaining an organized filing system for member records and administrative documents.
• Coordinating with other departments to ensure seamless member services and operational efficiency.
• Providing general administrative support to the management team as needed.
• Contributing to a positive and welcoming atmosphere for all club patrons.

Qualifications and Requirements

While specific requirements were not detailed, the role typically expects the following:

• High school diploma or equivalent.
• Basic understanding of administrative procedures.
• Ability to multitask and manage time effectively.
• Strong organizational skills.
• Professional demeanor and appearance.

Required Skills

Based on the role and experience level, the following skills are typically expected:

• Excellent communication and interpersonal skills.
• Customer service orientation.
• Proficiency in basic computer applications (*, Microsoft Office Suite).
• Active listening and problem-solving abilities.
• Attention to detail.

Work Environment and Details

This is a full-time position located in Al-Kharj, Saudi Arabia, specifically on King Fahd Road. The role is designed for individuals with 0-1 years of experience. The job identification number is 6808.

The nature of work includes administrative coordination, file management and organization, and follow-up of transactions and services related to government and administrative affairs for clients.

Join our team as an Executive Secretary at Al Mashora Law Firm!

We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

Qualifications:

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

About the Executive Secretary Role

Almoajil Holding is seeking a highly professional Executive Secretary to provide comprehensive administrative, clerical, and managerial support to senior executives. This role is essential for ensuring the smooth operation of business activities through meticulous management of schedules, corporate documentation, and communications. The ideal candidate will demonstrate a high degree of professionalism, maintain strict confidentiality, and exhibit exceptional efficiency in handling executive-level tasks.

Key Responsibilities

• Coordinate and manage the executive's daily calendar, schedule appointments, and arrange corporate meetings, including handling complex travel logistics.
• Draft, review, and organize critical corporate documents such as memos, official correspondence, board resolutions, and legal or financial reports.
• Prepare meeting agendas, compile necessary background materials, and attend executive or board meetings to accurately record minutes and track follow-up action items.
• Serve as the primary point of contact between senior executives and internal/external stakeholders, effectively screening phone calls, routing inquiries, and managing official correspondence.
• Establish and maintain secure, highly organized physical and digital filing systems for confidential corporate records.
• Ensure the efficient operation of the executive office by managing administrative tasks, reviewing invoices, and supervising junior clerical staff where applicable.

Qualifications and Experience

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• A minimum of 2 to 5 years of proven experience supporting C-level executives or board members within a corporate environment.

Required Skills and Competencies

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern digital calendar/collaboration platforms.
• Strong verbal and written communication skills.
• Absolute discretion and confidentiality when handling sensitive, proprietary, or personal corporate information.
• Exceptional time-management capabilities with a proven ability to prioritize multi-layered tasks under tight deadlines.
• A polished, calm demeanor with strong interpersonal skills to interact effectively with executives, partners, and clients.
• High precision and attention to detail in drafting documentation, proofreading, and managing executive schedules.

Work Location and Details

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia. The role requires a candidate with 2-5 years of relevant experience.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

Join Reinhausen as an Administration Specialist!
Be a vital part of our team in Dammam, where you will play a crucial role in bridging core departments and ensuring operational efficiency. As the Administration Specialist (Operations Support), you will:

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

Qualifications:
To be successful, you should bring:

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

Benefits:
We offer various benefits to support our employees, including performance bonuses, comprehensive health coverage, family support programs, and housing/transportation assistance.

About the Role

Arabian Private Holdings is seeking a Project Management Associate to join its team in Dammam, Eastern Province, Saudi Arabia. This entry-level position focuses on providing execution support for key client engagements, translating strategic initiatives into actionable steps. The role involves ensuring project progression, maintaining timelines, and facilitating communication between leadership and client stakeholders. It is designed for individuals eager to learn and contribute to high-impact projects within a consulting firm.

Arabian Private Holdings operates on the principle of addressing critical business problems that may not fit traditional consulting models. The firm provides experienced partners to engage with complex challenges and develop rigorous viewpoints. Their work spans corporate strategy, governance, and operating model efficiency for significant family groups, corporations, and government entities. The firm prioritizes clarity and takes on a limited number of mandates to ensure client attention. Their hybrid operating model combines private analysis with in-person collaboration, using remote tools for analysis and report drafting, and on-site sessions for client advisement. This approach aims to ensure high performance and analytical rigor while maintaining executive-level relationships, offering associates direct mentorship from partners.

Key Responsibilities

• Track and organize project milestones to ensure deliverables for regional energy mandates remain on schedule.
• Conduct targeted market and industry research to support principals in strategic decision-making.
• Prepare concise written briefings, summaries, and meeting minutes to clarify operational choices for executive stakeholders.
• Assist holding companies and client teams in mapping and documenting current operating model processes.
• Coordinate key meetings and manage structured communications with client-side project teams.
• Maintain the firm's internal progress logs, ensuring client mandates are organized and transparent.
• Help compile board packs, structured presentations, and regular progress reports.

Qualifications and Requirements

• Excellent written and verbal communication skills in English, with the ability to write with precision.
• Strong logical organization skills and curiosity for understanding complex business operations.
• A disciplined approach to details, including structural document formatting and capturing precise action items.
• Ability to work independently, manage personal schedules, and coordinate effectively with team members.
• Strong analytical skills, with the ability to synthesize qualitative information into clear, structured takeaways.
• A degree or equivalent foundational knowledge in business, finance, law, or a related field.

Required Skills

• Communication (written and verbal)
• Logical organization
• Curiosity
• Attention to detail
• Independent work and time management
• Coordination
• Analytical skills and information synthesis

Work Environment and Opportunity

This is a full-time, entry-level position (0-1 years of experience) located in Dammam, Eastern Province, Saudi Arabia. The role offers direct mentorship from experienced partners and the opportunity to work on high-profile mandates for major holding companies and regional energy entities. The firm utilizes a balanced hybrid work environment that provides professional flexibility alongside essential team connection, fostering a focused learning environment for developing analytical and strategic advisory skills.

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking an Executive Secretary to provide administrative support to the Dean and the Dean's Office within the Business School. This role is essential for the smooth operation of the Business School's executive functions and for facilitating communication among faculty, students, and stakeholders. The position requires upholding high standards of confidentiality and precision within an academic setting.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Dean, including managing schedules and preparing academic documents.
• Act as a primary point of contact, liaising between Business School leadership and internal university departments, as well as other key stakeholders.
• Manage high-level travel arrangements and itineraries, and coordinate academic events for stakeholders.
• Handle sensitive faculty records, student data, and strategic institutional information with discretion and confidentiality.
• Coordinate College Council and other important meetings, including minute-taking and follow-up on action items.
• Oversee and support administrative aspects of special projects, such as accreditation cycles, research reports, and university-wide events.
• Organize and schedule meetings, appointments, and conferences, ensuring briefing materials are prepared in advance.
• Draft, proofread, and distribute official university memos and emails in English and Arabic as required.
• Track deadlines for academic reports and administrative submissions.
• Manage executive expense reports, procurement requests, and invoices in accordance with university policy.
• Handle incoming inquiries, prioritizing urgent matters and redirecting them appropriately.
• Assist in preparing agendas and documenting proceedings for Business School meetings.
• Maintain digital and physical databases for executive reference, ensuring systematic archiving.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3 to 5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate setting.
• Exceptional written and verbal communication skills in English; Arabic proficiency is highly valued.
• Proven ability to multitask and meet deadlines in a fast-paced academic environment.
• High level of integrity and experience handling sensitive data.
• Strong interpersonal skills for interacting with faculty, officials, and students.

Required Skills

• Executive Support
• Stakeholder Liaison
• Logistics Coordination
• Confidentiality & Discretion
• Meeting Governance
• Special Initiatives Management
• Advanced Calendar Management
• Professional Correspondence (English and Arabic)
• Task Prioritization
• Financial Administration (expense reports, procurement, invoices)
• Communication Flow Management
• Committee Support
• Records Management (digital and physical)
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with ERP systems
• Familiarity with AI-powered solutions to streamline workflows
• Strong Communication skills
• Excellent Organization skills
• High Professionalism and Integrity
• Strong Interpersonal skills
• Experience in Executive Assistance or Office Management
• Familiarity with higher education operations and university governance
• Familiarity with project management software
• Familiarity with academic document management systems

Work Environment and Location

This is a full-time position located in Dhahran, Saudi Arabia. Candidates with professional certification in Executive Assistance or Office Management, familiarity with global coordination and international travel scheduling, and full professional fluency in both Arabic and English will be preferred. The role requires a self-starter who can anticipate the needs of the Dean's office and take proactive steps.

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking an Executive Secretary to provide comprehensive administrative support to the Dean and the Dean's Office within the Business School. This role is essential for the effective operation of the Business School's executive functions, ensuring clear communication among faculty, students, and key stakeholders. The position requires a high degree of confidentiality and precision suitable for an academic setting.

Key Responsibilities

• Provide administrative and secretarial support to the Dean, including managing complex schedules and preparing academic documents.
• Act as a primary point of contact, facilitating communication between the Business School's leadership, internal university departments, and other stakeholders.
• Manage high-level travel arrangements, itineraries, and the planning of academic events for important stakeholders.
• Handle sensitive faculty records, student data, and strategic institutional information with discretion and confidentiality.
• Coordinate College Council and other significant meetings, including minute-taking and follow-up on action items.
• Oversee and support administrative aspects of special projects, such as accreditation cycles, research reports, and university-wide events.
• Proactively organize and schedule meetings, appointments, and conferences, ensuring necessary briefing materials are prepared.
• Draft, proofread, and distribute official university memos and emails in English and Arabic as needed.
• Track deadlines for academic reports and administrative submissions to ensure the leadership team stays on schedule.
• Manage executive expense reports, procurement requests, and invoices in accordance with university policy.
• Handle incoming inquiries, prioritizing urgent academic or administrative matters and redirecting them appropriately.
• Assist in the preparation of agendas and documentation for Business School meetings.
• Maintain digital and physical databases for executive reference, ensuring systematic archiving of records.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3 to 5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate environment.
• Proven ability to multitask and meet deadlines in a fast-paced academic environment.
• High integrity and demonstrated experience handling sensitive data.

Required Skills

• Exceptional written and verbal communication skills in English.
• Strong interpersonal skills for effective interaction with faculty, officials, and students.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with ERP systems.
• Familiarity with AI-powered solutions for workflow streamlining and efficiency improvement.
• Excellent organizational and task prioritization abilities.
• Proficiency in managing calendars, professional correspondence, and communication flow.
• Experience in logistics coordination, financial administration, and committee support.
• Skilled in records management and maintaining confidentiality.
• Experience with project management software and academic document management systems is preferred.
• Full professional fluency in both Arabic and English is a preferred qualification.
• Ability to anticipate needs and take proactive steps.
• Experience managing international travel and scheduling across multiple time zones is preferred.
• Professional certification in Executive Assistance or Office Management is preferred.
• Familiarity with higher education operations and university governance is preferred.

Work Location and Details

This is a full-time position located in Dhahran, Saudi Arabia.

About the Role

Sundus is seeking a highly organized and proactive Operations Manager / Operations Officer with an architectural background to join our team in Dhahran, Saudi Arabia. This direct hire position is crucial for supporting the successful execution of interior fit-out, finishing, and construction projects. The ideal candidate will act as a central point of coordination, ensuring seamless collaboration between site teams, suppliers, subcontractors, designers, consultants, and management to guarantee smooth project delivery, timely execution, and adherence to stringent quality standards. This role demands strong coordination skills, a solid technical understanding of architectural drawings, and hands-on experience in project follow-up and site operations. Successful candidates will be adept at multi-stakeholder coordination, meticulous project tracking, comprehensive documentation, and rigorous quality control, aligning with common expectations for similar roles in the fit-out and construction sectors.

Key Responsibilities

• Coordinate daily operations across multiple interior fit-out and finishing projects.
• Follow up diligently on project schedules, progress reports, and all site activities.
• Assist in the meticulous planning of manpower, materials, equipment, and subcontractor engagement.
• Coordinate effectively with architects, engineers, consultants, suppliers, and clients to ensure alignment and progress.
• Review architectural drawings, specifications, and project documents to ensure clear understanding for execution requirements.
• Track material procurement processes, delivery schedules, and site material requirements to prevent delays.
• Prepare and maintain comprehensive project documentation, including reports and meeting minutes.
• Monitor key project milestones and proactively highlight any delays or potential risks to management.
• Ensure strict compliance with project quality standards and company procedures throughout all project phases.
• Support Project Managers in achieving project objectives within defined budget and schedule constraints.
• Coordinate inspections, approvals, and all project handover activities to ensure successful project closure.
• Maintain clear and efficient communication channels between office and site teams to ensure a streamlined workflow.

Qualifications and Requirements

• Bachelor's degree in Architecture or a closely related field.
• A minimum of 2 to 5 years of relevant experience in fit-out, interior finishing, construction, or project coordination.
• Strong understanding of architectural drawings and construction details is essential.
• Demonstrated experience in commercial, office, retail, hospitality, or industrial fit-out projects.
• Proficiency in AutoCAD and Microsoft Office Suite.
• Familiarity with project management tools is considered an advantage.
• Excellent organizational, communication, and coordination skills are paramount.
• Proven ability to manage multiple tasks simultaneously and perform effectively under pressure.
• Preferred exposure to interior fit-out projects, finishing works, joinery coordination, MEP coordination, site execution, procurement coordination, and subcontractor management.

Required Skills

• Proficiency in AutoCAD and Microsoft Office Suite.
• Familiarity with project management tools.
• Exceptional organizational skills.
• Strong communication and interpersonal skills.
• Excellent coordination abilities.
• Proven ability to manage multiple tasks effectively.
• Capacity to work under pressure and meet deadlines.
• Experience in interior fit-out projects.
• Expertise in finishing works.
• Skills in joinery coordination.
• Competence in MEP coordination.
• Proficiency in site execution.
• Experience in procurement coordination.
• Ability in subcontractor management.

Work Environment and Employment

This is a full-time, direct hire position based in Dhahran, Eastern Province, Saudi Arabia. The role involves supporting interior fit-out, finishing, and construction projects, requiring close collaboration with various project stakeholders.