Executive secretary Jobs in Saudi Arabia

Job opportunity for the position of Executive Secretary
At the company #Consultation_LawFirm - Dammam

Job Responsibilities:

• Manage and organize the schedule of the CEO, including appointments, meetings, and important court sessions.
• Receive phone calls and emails, sort them, direct them, and follow up on responses.
• Prepare meeting minutes, record decisions and recommendations, and follow up on their implementation with the team.
• Follow up on invoices, payment orders, and closing cases in coordination with the finance department.
• Organize travel arrangements, reservations, and external meetings as needed.
• Strictly adhere to confidentiality of information, files, and cases.
• Coordinate case schedules and follow up on important dates (sessions, memos, regulatory tasks) and remind the lawyer and the relevant advisor in advance.
• Organize legal files electronically and update them daily in the company's electronic system.
• Coordinate with clients regarding appointments, requirements, and necessary documents.
• Coordinate and follow up with the procurement department regarding administrative requests, logistics services, and any operational needs specific to the office.
• Coordinate with the human resources department regarding administrative employee matters, attendance and departure, vacations, follow-up on hiring procedures, and contract termination.
• Perform any other administrative tasks assigned by partners or management.

Qualifications:

• Bachelor's degree or suitable diploma (Management, Secretarial, Law, or equivalent).
• High skill in using computers (Microsoft Office).
• Commitment to professional confidentiality and accuracy in work.
• Previous experience in a law firm or legal environment (preferably essential).
• Ability to work under pressure and good organization and time management.
• Proficiency in English both spoken and written.

Join Waad Education Company as an Executive Secretary!

Waad Holding is seeking a highly organized and skilled Executive Secretary to support our leadership team. This vital role is essential for ensuring the smooth operation of the executive office, managing correspondence, and coordinating activities that drive efficient operations throughout the organization.

Key Responsibilities:

• Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
• During Meetings: Take accurate minutes, track decisions, and ensure compliance.
• After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
• Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
• Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.

Candidate Profile:

• Experience in managing Board relations.
• Strong leadership, planning, and communication skills (Arabic & English).
• Able to manage multiple tasks, meet deadlines, and work within a governance structure.

Requirements:

• 5 - 7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
• Bachelor's degree in Management or a related field.
• Bilingual (Arabic and English) is mandatory.
• Advanced knowledge of governance practices and digital board management platforms.
• Exceptional organizational and communication skills.

A distinguished and well-established institution in Saudi Arabia is seeking a highly capable Executive Secretary to operate within the Office of the President & CEO.

This is not a traditional administrative role. It is a strategic executive support position requiring confidence, discretion, strong public relations acumen, and the ability to engage professionally with senior government officials, board members, institutional partners, and high-profile stakeholders.

The Opportunity
You will serve as a trusted extension of the CEO's office — ensuring seamless executive operations while maintaining a strong external presence. You will coordinate high-level engagements, manage sensitive documentation, and represent the leadership office with professionalism and credibility.

This role requires someone who is:

• Calm under pressure
• Confident in senior environments
• Skilled in relationship management
• Able to build and maintain professional networks

Key Scope of Responsibility

• Executive Office Leadership: Oversee the day-to-day operation of the CEO's office, manage complex calendars and high-level scheduling, and prepare executive briefs, summaries, and strategic materials.
• Stakeholder & VIP Engagement: Act as a professional interface between leadership and external stakeholders, engage confidently with government entities, institutional partners, and senior executives, and support protocol and official visits with professionalism.
• Communication & Representation: Draft formal correspondence in Arabic and English, ensure clarity, diplomacy, and discretion in all communications, and maintain executive-level standards in documentation and presentation.
• Governance & Coordination: Coordinate board-related matters and executive documentation, prepare accurate minutes and leadership reports, and ensure alignment with institutional standards and governance processes.
• Events & Official Engagements: Organize high-profile meetings, conferences, and official engagements, manage executive travel and logistics with precision.

Profile We Seek:

• Experience supporting senior leadership, board members, or executive offices
• Strong exposure to public relations, protocol handling, or stakeholder engagement
• Exceptional Arabic and English communication skills
• High emotional intelligence and executive presence
• The networking capability of a business development professional
• Absolute discretion and integrity

This appointment aligns with national workforce development initiatives and institutional requirements.

Join Our Team as an Executive Secretary to the General Manager
At Anwar Al Madinah Mövenpick Hotel, we are seeking a highly organized and professional Executive Secretary to provide exceptional secretarial and administrative support to our General Manager. This position offers you the opportunity to work within a dynamic team, while also contributing to the smooth operations of our esteemed hotel.

Key Responsibilities:

• Manage the General Manager’s diary and coordinate meetings and appointments.
• Screen and handle telephone calls, mails, and emails, taking appropriate actions.
• Prepare and manage correspondence for the General Manager’s signature.
• Maintain systematic and up-to-date filing systems.
• Coordinate travel arrangements efficiently.
• Compile monthly financial data reports and ensure confidentiality of sensitive information.
• Attend to residents’ special requests or complaints directed to the General Manager.
• Maintain a clean and functional office space with adequate stock of stationery.

Qualifications:
- Diploma education
- Minimum 5 years of secretarial experience, with at least 2 years serving at the senior management level
- Excellent reading, writing, and oral proficiency in English
- Proficient in MS Excel, Word, and PowerPoint

Competencies:

• Excellent communication skills
• Service-oriented with attention to detail
• Ability to work effectively within a team
• Self-motivated and energetic
• Professional appearance and grooming

We are committed to promoting diversity and inclusion at Accor and ensure a welcoming workplace for all individuals. We encourage Saudi nationals to apply!

Join Waad Education Company as an Executive Secretary!

Waad Holding is seeking a highly organized and skilled Executive Secretary to support our leadership team. This vital role is essential for ensuring the smooth operation of the executive office, managing correspondence, and coordinating activities that drive efficient operations throughout the organization.

Key Responsibilities:

• Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
• During Meetings: Take accurate minutes, track decisions, and ensure compliance.
• After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
• Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
• Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.

Candidate Profile:

• Experience in managing Board relations.
• Strong leadership, planning, and communication skills (Arabic & English).
• Able to manage multiple tasks, meet deadlines, and work within a governance structure.

Requirements:

• 5 - 7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
• Bachelor's degree in Management or a related field.
• Bilingual (Arabic and English) is mandatory.
• Advanced knowledge of governance practices and digital board management platforms.
• Exceptional organizational and communication skills.

Join Our Team as an Executive Secretary to the General Manager
At Anwar Al Madinah Mövenpick Hotel, we are seeking a highly organized and professional Executive Secretary to provide exceptional secretarial and administrative support to our General Manager. This position offers you the opportunity to work within a dynamic team, while also contributing to the smooth operations of our esteemed hotel.

Key Responsibilities:

• Manage the General Manager’s diary and coordinate meetings and appointments.
• Screen and handle telephone calls, mails, and emails, taking appropriate actions.
• Prepare and manage correspondence for the General Manager’s signature.
• Maintain systematic and up-to-date filing systems.
• Coordinate travel arrangements efficiently.
• Compile monthly financial data reports and ensure confidentiality of sensitive information.
• Attend to residents’ special requests or complaints directed to the General Manager.
• Maintain a clean and functional office space with adequate stock of stationery.

Qualifications:
- Diploma education
- Minimum 5 years of secretarial experience, with at least 2 years serving at the senior management level
- Excellent reading, writing, and oral proficiency in English
- Proficient in MS Excel, Word, and PowerPoint

Competencies:

• Excellent communication skills
• Service-oriented with attention to detail
• Ability to work effectively within a team
• Self-motivated and energetic
• Professional appearance and grooming

We are committed to promoting diversity and inclusion at Accor and ensure a welcoming workplace for all individuals. We encourage Saudi nationals to apply!

Join Our Team as an Executive Secretary

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide high-level administrative support to ensure the efficient operation of the office. This role involves managing various tasks to assist leadership and departments in meeting organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; manage correspondence while ensuring confidentiality.
• Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts.
• Communication and Correspondence: Serve as a point of contact for communication, answering calls, emails, and relaying messages promptly.
• Document Preparation: Prepare reports, presentations, and documents; format and proofread content for accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, ensuring all necessary arrangements are made.
• Project Support: Track project progress, update documents, and communicate with team members to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices and process expenses; assist with budget tracking for departmental needs.
• Data Entry and Record Keeping: Maintain accurate information in databases and office management software.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relations.

Qualifications:

• High school diploma required; associate’s or bachelor’s degree preferred.
• 1-3 years of administrative or office support experience preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

What You Can Expect from Us:
We provide a competitive salary, benefits designed to enhance your work-life balance, and opportunities for professional growth. At IHG, we are committed to creating inclusive teams where everyone can thrive.

📢 Executive Secretary
Asseeb Paints Company is looking for a talented Executive Secretary to join our team at our headquarters in Riyadh.

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Organize schedules, appointments, and meetings
• Prepare reports and presentations
• Welcome visitors and clients
• Coordinate meetings and company events
• Maintain and organize files and records

Requirements:

• High school diploma or higher
• Previous experience in administrative or secretarial roles
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good knowledge of Power BI (data analysis & reporting)
• Excellent communication and interpersonal skills
• Strong time management and organizational skills

Join IHG Hotels & Resorts as an Executive Secretary!

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.
• Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
• Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
• Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.
• Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.
• Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 1-3 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and high level of accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.

What you can expect from us:
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including a full uniform, impressive room discounts and some of the best training in the business. Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance.

Join Esnad Contracting as an Executive Secretary!
We are seeking a highly organized Executive Secretary to support the Deputy Project Manager with administrative and secretarial tasks. You will play a crucial role in enhancing the efficiency of our office operations.

Key Responsibilities:

• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare and draft correspondence, letters, and reports in Arabic and English.
• Receive, register, and distribute incoming and outgoing correspondence.
• Arrange meetings, prepare agendas, and take meeting minutes.
• Maintain organized filing systems, both electronic and hard copy.
• Coordinate with project teams and departments.
• Handle confidential information professionally.
• Support the Deputy Project Manager in day-to-day administrative tasks.

Requirements:

• Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
• Intermediate English proficiency.
• Proficiency in Microsoft Office.
• Saudi nationality required.

At Esnad Contracting, you will have the opportunity to work in a dynamic environment and contribute to exciting infrastructure projects.

Join ALKAFFARY GROUP as an Executive Secretary!
We are looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. This position is crucial for ensuring efficient office operations, and the candidate will be integral in managing the schedules and communications of our executives.

Key Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for the executive team.
• Coordinate and schedule meetings, including preparing agendas and taking minutes.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with project management and tracking key deliverables and deadlines.
• Maintain organized filing systems and documentation for easy retrieval.
• Support general office operations as needed.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 1 year of experience as an Executive Secretary or in a similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Strong problem-solving skills and attention to detail.

About the Job
Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time.
• Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes.
• Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate.
• Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Liaise professionally with internal and external stakeholders, including senior management, clients, and partners.
• Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information.
• Handle confidential information with integrity and discretion.
• Undertake ad-hoc projects and research as required by the CEO or the Board.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors.
• Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines.
• An impeccable level of discretion and a deep understanding of the importance of confidentiality.
• Excellent written and verbal communication skills in both English and Arabic are essential.
• Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels.
• A proactive and resourceful approach to problem-solving.
• A degree in Business Administration, Secretarial Studies, or a related field is highly desirable.
• Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Join Urban Ridge Supplies as an Executive Secretary!
Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems.

About the Role:
We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment.

Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments.
• Organise all aspects of Board and committee meetings, including preparation and distribution of agendas.
• Act as the primary point of contact for the CEO, fielding calls and enquiries.
• Prepare, proofread, and format various documents, including correspondence and reports.
• Coordinate complex domestic and international travel arrangements.
• Liaise professionally with stakeholders, including senior management and clients.
• Maintain an efficient filing system for documents.
• Handle confidential information with integrity.
• Undertake ad-hoc projects as required by the CEO or the Board.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or in a similar role.
• Exceptional organisational and time-management skills.
• Impeccable level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal skills with the ability to build relationships.
• Proactive and resourceful in problem-solving.
• A degree in Business Administration or a related field is desirable.
• Experience within a corporate environment in Saudi Arabia or the GCC region is advantageous.