Executive secretary Jobs for Female in Saudi Arabia

About the Role
We are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and organize documents, reports, presentations, and correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.
• Manage confidential information with discretion and professionalism.
• Support the CEO in project tracking, deadline management, and prioritization of tasks.
• Assist in organizing corporate events, board meetings, and executive engagements.
• Maintain an organized filing system (digital and physical) for easy retrieval of documents.
• Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.
• Conduct basic research, compile data, and prepare summaries when required.

Qualifications & Requirements

• Saudi National (Female)
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.
• Excellent command of English and Arabic (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Strong interpersonal skills with a professional and polished demeanor.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• High level of integrity, confidentiality, and discretion.

Key Competencies

• Proactive problem-solving
• Strong communication and coordination
• Professional judgment and decision-making
• Attention to detail
• Adaptability and reliability
• Executive presence and maturity

Why Join Us?
This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.

Join Rotana Hotels as an Executive Secretary!
We are seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including handling highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and provide simple interpretations of documents/correspondence as needed.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Keep the calendar updated to facilitate appointment and meeting schedules.
• Establish and maintain various filing systems, records, and databases of business contacts, tracking pending items and following up as appropriate.
• Compose letters on behalf of the General Manager.
• Attend meetings, record and distribute minutes, and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Qualifications:
You should ideally have a college diploma in secretarial training and relevant previous experiences. Fluency in both written and spoken English and proficiency in typing (60 wpm accurately) is highly regarded. You are courteous and able to work with minimal supervision, possessing a high level of discretion and confidentiality.

Knowledge & Competencies:

• Understanding Hotel Operations
• Adaptability
• Customer Focus
• Drive for Results
• Effective Communication
• Planning for Business
• Supervising People
• Supervising Operations
• Teamwork
• Understanding Differences

Join the American School Dhahran as an Executive Secretary!

This role is essential to support the Elementary and Middle School Assistant Principals in ensuring the smooth operation of administrative tasks at our esteemed institution. We are looking for someone who is dedicated, organized, and passionate about providing administrative support to enhance the educational environment.

Key Responsibilities:

• Provide administrative support to the Assistant Principals for effective communication with stakeholders including staff, students, and parents.
• Document meeting minutes and contribute to the master schedule.
• Generate weekly reports on student attendance and discipline.
• Manage appointment calendars and coordinate event planning.
• Oversee substitute teacher coverage and manage absence communication with stakeholders.
• Collect and orient parent volunteers, and coordinate necessary documentation.

Qualifications:

• A Bachelor’s degree in a related field.

Knowledge & Skills:

• Proficient in Google Workspace.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and the ability to handle sensitive information confidentially.

Come be a part of our dynamic team that prioritizes a safe and nurturing environment for our students!

Join Rotana Hotels as an Executive Secretary!
We are seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including handling highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and provide simple interpretations of documents/correspondence as needed.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Keep the calendar updated to facilitate appointment and meeting schedules.
• Establish and maintain various filing systems, records, and databases of business contacts, tracking pending items and following up as appropriate.
• Compose letters on behalf of the General Manager.
• Attend meetings, record and distribute minutes, and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Qualifications:
You should ideally have a college diploma in secretarial training and relevant previous experiences. Fluency in both written and spoken English and proficiency in typing (60 wpm accurately) is highly regarded. You are courteous and able to work with minimal supervision, possessing a high level of discretion and confidentiality.

Knowledge & Competencies:

• Understanding Hotel Operations
• Adaptability
• Customer Focus
• Drive for Results
• Effective Communication
• Planning for Business
• Supervising People
• Supervising Operations
• Teamwork
• Understanding Differences

Join ACCOR as an Executive Secretary to the General Manager!
At ACCOR, we are more than just a global leader; we embrace individuality and help you discover your ideal job. This role offers you the chance to grow and learn daily while contributing to a dynamic work environment.

About the Role:
The Executive Secretary is tasked with providing high-level secretarial and administrative support to the General Manager. Your primary responsibilities include managing the General Manager's diary, screening calls, coordinating with various departments, and maintaining confidentiality in all matters. You will work with a team dedicated to upholding the highest standards of professionalism.

Key Responsibilities:

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

Qualifications:

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

Competencies:

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

Join Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager
We are seeking a dedicated Executive Secretary to provide high-level secretarial and administrative support to the General Manager. In this role, you will execute tasks and requests with professionalism and discretion, and coordinate effectively with various stakeholders.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

Qualifications:
We require candidates with a diploma education and a minimum of 5 years of secretarial experience, including 2 years in a senior management environment. Proficiency in English and knowledge of MS Office applications are essential. Strong communication skills, attention to detail, and a service-oriented mindset are key competencies for success in this position.

Mövenpick Hotels & Resorts is a global leader in hospitality offering opportunities for growth and learning while you help create inviting experiences for our customers.