Executive secretary Jobs in Saudi Arabia

Join Johns Hopkins Aramco Healthcare as an Executive Secretary
As an Executive Secretary to C-suite executives, you will play a pivotal role in providing top-level administrative support to enhance operational efficiency. This highly skilled position requires exceptional organizational, communication, and multitasking skills to manage complex schedules, coordinate meetings, and handle confidential information.

Key Responsibilities:

• Strategic Support (20%): Develop and implement efficient administrative processes, act as a trusted advisor to the C-suite, and support the executive team in preparing for high-level meetings.
• Operational Support (80%): Manage executive schedules including appointments and deadlines, arrange travel plans, prepare reports and correspondence, attend meetings to take minutes, and oversee office supplies.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 4 years of relevant experience in an Administrative or Executive support role.
• Advanced proficiency in English and basic Arabic skills.

Join us and contribute to our mission of providing exceptional healthcare services while working in a dynamic and supportive environment.

Join Johns Hopkins Aramco Healthcare as an Executive Secretary
As an Executive Secretary to C-suite executives, you will play a pivotal role in providing top-level administrative support to enhance operational efficiency. This highly skilled position requires exceptional organizational, communication, and multitasking skills to manage complex schedules, coordinate meetings, and handle confidential information.

Key Responsibilities:

• Strategic Support (20%): Develop and implement efficient administrative processes, act as a trusted advisor to the C-suite, and support the executive team in preparing for high-level meetings.
• Operational Support (80%): Manage executive schedules including appointments and deadlines, arrange travel plans, prepare reports and correspondence, attend meetings to take minutes, and oversee office supplies.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 4 years of relevant experience in an Administrative or Executive support role.
• Advanced proficiency in English and basic Arabic skills.

Join us and contribute to our mission of providing exceptional healthcare services while working in a dynamic and supportive environment.

Join Jumeirah as an Executive Assistant in the Red Sea region!

Jumeirah, a leader in luxury hospitality, is inviting applications for a remote Executive Assistant position. This is a fantastic opportunity to support senior executives in managing their intricate schedules and streamline communication within the department.

About the Role:
As an Executive Assistant, your responsibilities will include:

• Efficiently coordinating and managing calendars for senior executives.
• Scheduling meetings and prioritizing tasks based on deadlines.
• Acting as the central point of contact for internal and external communications.
• Composing and refining various forms of written communication.
• Preparing materials for team meetings and ensuring actionable items are documented.

About You:
The ideal candidate should possess:

• Proficiency in Microsoft Office programs.
• Strong problem-solving abilities and innovative mindset.
• Demonstrable leadership skills and experience in a collaborative environment.
• 58 years of experience as an Executive Assistant or Administrative Assistant, preferably in an IT environment.

Benefits:
Enjoy generous food and beverage benefits, reduced hotel rates, and excellent employee benefits that make this role attractive to high performers.

Put your best foot forward with your application!

Join Jumeirah as an Executive Assistant in the Red Sea region!

Jumeirah, a leader in luxury hospitality, is inviting applications for a remote Executive Assistant position. This is a fantastic opportunity to support senior executives in managing their intricate schedules and streamline communication within the department.

About the Role:
As an Executive Assistant, your responsibilities will include:

• Efficiently coordinating and managing calendars for senior executives.
• Scheduling meetings and prioritizing tasks based on deadlines.
• Acting as the central point of contact for internal and external communications.
• Composing and refining various forms of written communication.
• Preparing materials for team meetings and ensuring actionable items are documented.

About You:
The ideal candidate should possess:

• Proficiency in Microsoft Office programs.
• Strong problem-solving abilities and innovative mindset.
• Demonstrable leadership skills and experience in a collaborative environment.
• 58 years of experience as an Executive Assistant or Administrative Assistant, preferably in an IT environment.

Benefits:
Enjoy generous food and beverage benefits, reduced hotel rates, and excellent employee benefits that make this role attractive to high performers.

Put your best foot forward with your application!

Join Almaskn Alwafi as an Executive Assistant!
We are seeking a detail-oriented and proactive Executive Assistant to provide comprehensive support to our Executive Management and various departments including Finance and Executive Warehouse Management. Your ability to organize tasks, manage projects, and meet deadlines will ensure smooth operations within our company.

Roles and Responsibilities:

• Financial Reporting: Prepare and present financial reports.
• Meeting Organization: Organize meetings, prepare agendas, research relevant topics and take minutes.
• Travel Arrangements: Arrange business travel for senior management and team members.
• Office Correspondence Management: Maintain office communications, manage emails and social media presence.
• Reception Duties: Perform front-desk tasks including answering calls as needed.
• Administrative Support: Handle memos and schedules for senior management, and communicate with board members.
• Media and Event Coordination: Organize media appearances and special events for the company.
• Technical Issue Resolution: Address minor technical issues and liaise with the IT department.
• Document and File Management: Maintain an electronic filing system and update processes regularly.
• Project Management: Oversee and track project execution with team members.
• Interdepartmental Collaboration: Foster cooperation among departments such as Project Management, Sales, and HR.
• Financial Administration: Prepare monthly reports, manage accounts, handle payables and receivables.
• Financial Oversight: Track loans and payments, compile reports for management.

Join us at Almaskn Alwafi, where we aim to redefine real estate development in Saudi Arabia with high-quality projects aligned with the goals of Vision 2030.

Join Almaskn Alwafi as an Executive Assistant!
We are seeking a detail-oriented and proactive Executive Assistant to provide comprehensive support to our Executive Management and various departments including Finance and Executive Warehouse Management. Your ability to organize tasks, manage projects, and meet deadlines will ensure smooth operations within our company.

Roles and Responsibilities:

• Financial Reporting: Prepare and present financial reports.
• Meeting Organization: Organize meetings, prepare agendas, research relevant topics and take minutes.
• Travel Arrangements: Arrange business travel for senior management and team members.
• Office Correspondence Management: Maintain office communications, manage emails and social media presence.
• Reception Duties: Perform front-desk tasks including answering calls as needed.
• Administrative Support: Handle memos and schedules for senior management, and communicate with board members.
• Media and Event Coordination: Organize media appearances and special events for the company.
• Technical Issue Resolution: Address minor technical issues and liaise with the IT department.
• Document and File Management: Maintain an electronic filing system and update processes regularly.
• Project Management: Oversee and track project execution with team members.
• Interdepartmental Collaboration: Foster cooperation among departments such as Project Management, Sales, and HR.
• Financial Administration: Prepare monthly reports, manage accounts, handle payables and receivables.
• Financial Oversight: Track loans and payments, compile reports for management.

Join us at Almaskn Alwafi, where we aim to redefine real estate development in Saudi Arabia with high-quality projects aligned with the goals of Vision 2030.

Join Johns Hopkins Aramco Healthcare as an Executive Secretary
As an Executive Secretary to C-suite executives, you will play a pivotal role in providing top-level administrative support to enhance operational efficiency. This highly skilled position requires exceptional organizational, communication, and multitasking skills to manage complex schedules, coordinate meetings, and handle confidential information.

Key Responsibilities:

• Strategic Support (20%): Develop and implement efficient administrative processes, act as a trusted advisor to the C-suite, and support the executive team in preparing for high-level meetings.
• Operational Support (80%): Manage executive schedules including appointments and deadlines, arrange travel plans, prepare reports and correspondence, attend meetings to take minutes, and oversee office supplies.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 4 years of relevant experience in an Administrative or Executive support role.
• Advanced proficiency in English and basic Arabic skills.

Join us and contribute to our mission of providing exceptional healthcare services while working in a dynamic and supportive environment.

Join Johns Hopkins Aramco Healthcare as an Executive Secretary
As an Executive Secretary to C-suite executives, you will play a pivotal role in providing top-level administrative support to enhance operational efficiency. This highly skilled position requires exceptional organizational, communication, and multitasking skills to manage complex schedules, coordinate meetings, and handle confidential information.

Key Responsibilities:

• Strategic Support (20%): Develop and implement efficient administrative processes, act as a trusted advisor to the C-suite, and support the executive team in preparing for high-level meetings.
• Operational Support (80%): Manage executive schedules including appointments and deadlines, arrange travel plans, prepare reports and correspondence, attend meetings to take minutes, and oversee office supplies.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 4 years of relevant experience in an Administrative or Executive support role.
• Advanced proficiency in English and basic Arabic skills.

Join us and contribute to our mission of providing exceptional healthcare services while working in a dynamic and supportive environment.

Join Jumeirah as an Executive Assistant in the Red Sea region!

Jumeirah, a leader in luxury hospitality, is inviting applications for a remote Executive Assistant position. This is a fantastic opportunity to support senior executives in managing their intricate schedules and streamline communication within the department.

About the Role:
As an Executive Assistant, your responsibilities will include:

• Efficiently coordinating and managing calendars for senior executives.
• Scheduling meetings and prioritizing tasks based on deadlines.
• Acting as the central point of contact for internal and external communications.
• Composing and refining various forms of written communication.
• Preparing materials for team meetings and ensuring actionable items are documented.

About You:
The ideal candidate should possess:

• Proficiency in Microsoft Office programs.
• Strong problem-solving abilities and innovative mindset.
• Demonstrable leadership skills and experience in a collaborative environment.
• 58 years of experience as an Executive Assistant or Administrative Assistant, preferably in an IT environment.

Benefits:
Enjoy generous food and beverage benefits, reduced hotel rates, and excellent employee benefits that make this role attractive to high performers.

Put your best foot forward with your application!

Join Jumeirah as an Executive Assistant in the Red Sea region!

Jumeirah, a leader in luxury hospitality, is inviting applications for a remote Executive Assistant position. This is a fantastic opportunity to support senior executives in managing their intricate schedules and streamline communication within the department.

About the Role:
As an Executive Assistant, your responsibilities will include:

• Efficiently coordinating and managing calendars for senior executives.
• Scheduling meetings and prioritizing tasks based on deadlines.
• Acting as the central point of contact for internal and external communications.
• Composing and refining various forms of written communication.
• Preparing materials for team meetings and ensuring actionable items are documented.

About You:
The ideal candidate should possess:

• Proficiency in Microsoft Office programs.
• Strong problem-solving abilities and innovative mindset.
• Demonstrable leadership skills and experience in a collaborative environment.
• 58 years of experience as an Executive Assistant or Administrative Assistant, preferably in an IT environment.

Benefits:
Enjoy generous food and beverage benefits, reduced hotel rates, and excellent employee benefits that make this role attractive to high performers.

Put your best foot forward with your application!

Join Dallah Albaraka as an Executive Assistant

We are seeking a highly competent Executive Assistant to provide exceptional administrative and secretarial support to the Chairman’s Office Manager. This important role plays a crucial part in ensuring seamless daily operations and efficient correspondence management.

Responsibilities:

• Follow administrative procedures and ensure tasks are carried out consistently.
• Assist in managing daily operations within the Chairman’s Office.
• Provide comprehensive secretarial support to enable leadership to focus on strategic initiatives.
• Manage correspondence, routing documents and drafting responses as necessary.
• Oversee scheduling and diary management for the Chairman’s Office.
• Relay communications and instructions from the Chairman’s Office Manager.
• Monitor office supplies and resources, ensuring availability.
• Coordinate guest reception and protocol for visitors and dignitaries.
• Arrange meetings and hospitality services for guests.
• Liaise with security and reception teams to ensure confidentiality and security compliance.

Qualifications:

• Diploma in Office Management with 4 years of related experience, or
• Bachelor’s degree in Business Administration, Public Administration or related field with 2 years of experience.

General Skills and Competencies:

• Business Acumen
• English Language Skills
• Professional Writing Skills
• IT & Computer Literacy
• Presentation / Facilitation Skills
• Customer Service Orientation
• Organizational Awareness
• Teamwork
• Flexibility

Join Dallah Albaraka as an Executive Assistant

We are seeking a highly competent Executive Assistant to provide exceptional administrative and secretarial support to the Chairman’s Office Manager. This important role plays a crucial part in ensuring seamless daily operations and efficient correspondence management.

Responsibilities:

• Follow administrative procedures and ensure tasks are carried out consistently.
• Assist in managing daily operations within the Chairman’s Office.
• Provide comprehensive secretarial support to enable leadership to focus on strategic initiatives.
• Manage correspondence, routing documents and drafting responses as necessary.
• Oversee scheduling and diary management for the Chairman’s Office.
• Relay communications and instructions from the Chairman’s Office Manager.
• Monitor office supplies and resources, ensuring availability.
• Coordinate guest reception and protocol for visitors and dignitaries.
• Arrange meetings and hospitality services for guests.
• Liaise with security and reception teams to ensure confidentiality and security compliance.

Qualifications:

• Diploma in Office Management with 4 years of related experience, or
• Bachelor’s degree in Business Administration, Public Administration or related field with 2 years of experience.

General Skills and Competencies:

• Business Acumen
• English Language Skills
• Professional Writing Skills
• IT & Computer Literacy
• Presentation / Facilitation Skills
• Customer Service Orientation
• Organizational Awareness
• Teamwork
• Flexibility

Join Our Team at Shangri-La Jeddah!
Experience a dynamic environment in a luxury setting along the Red Sea. As an Executive Secretary, you will be a vital part of our team, providing essential support to managers and employees through organization and communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Qualifications:

• At least 2 years of experience
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task
• Attention to detail and strong problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is exclusive for Saudi Nationals only.

Join Our Team at Shangri-La Jeddah!
Experience a dynamic environment in a luxury setting along the Red Sea. As an Executive Secretary, you will be a vital part of our team, providing essential support to managers and employees through organization and communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Qualifications:

• At least 2 years of experience
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task
• Attention to detail and strong problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is exclusive for Saudi Nationals only.

Join Our Team as an Executive Assistant
We are looking for an Executive Assistant for one of our esteemed clients in Jeddah. The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities:

• Provide high-level administrative support to executives.
• Calendar management for executives.
• Prepare reports, presentations, and correspondence.
• Aid executive in preparing for meetings.
• Respond to emails and document requests on behalf of executives.
• Ensure smooth day-to-day operations.

Requirements:

• Bachelor's degree
• Nationality: Saudi
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills.