Executive secretary Jobs in Saudi Arabia

Role
As Executive Assistant, you will provide high-level administrative support to the Senior Logistics Director at Trojena. This position requires an organized, proactive, and detail-oriented professional who can handle a wide variety of administrative and executive support tasks, manage projects, and coordinate logistics activities. The role involves managing schedules, organizing meetings, preparing reports, coordinating communications, and assisting with strategic logistics initiatives that align with the project's vision for a sustainable and innovative Logistics network.

Responsibilities:

• Provide comprehensive administrative support to the Senior Logistics Director, including calendar management, scheduling meetings, and handling travel arrangements.
• Coordinate and prioritize daily activities, ensuring the Senior Logistics Director is prepared for meetings, presentations, and other engagements.
• Prepare, edit, and proofread correspondence, reports, and presentations for internal and external stakeholders.
• Handle sensitive and confidential information with discretion and professionalism.
• Serve as the primary point of contact between the Senior Logistics Director and internal/external stakeholders, including senior management, department heads, and external partners.
• Coordinate logistics-related communications, ensuring clarity, timely responses, and alignment with the project's strategic goals.
• Assist in the planning, coordination, and execution of logistics projects and initiatives, tracking project milestones and deadlines.
• Liaise with other departments and teams within the project to ensure smooth implementation of logistics and transportation plans.
• Monitor project timelines, budgets, and resources, providing updates and recommendations to the Senior Logistics Director as needed.
• Compile and analyze data related to logistics operations, creating reports and presentations for management meetings.
• Assist in preparing regular updates and reports on the progress of logistics projects and key performance indicators (KPIs).
• Organize travel arrangements for the Logistics Director, including flight bookings, hotel accommodations, and transportation logistics for business trips.
• Coordinate logistics for events, conferences, and meetings involving the Logistics Director, ensuring all logistical needs are met.
• Assist in managing external events or site visits by preparing materials, coordinating schedules, and ensuring all details are arranged in advance.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Logistics, or a related field (preferred).
• Minimum of 5 years of experience in an executive assistant or administrative support role, preferably in logistics, transportation, or related industries.
• Experience supporting senior executives, including managing complex calendars, travel arrangements, and multi-faceted projects.
• Proven ability to manage a high-volume workload, prioritize tasks, and handle multiple deadlines simultaneously.
• Familiarity with logistics or supply chain management is highly desirable.
• Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence and documents.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other office management software.
• Strong interpersonal skills with a high level of professionalism and confidentiality.

About DSV:
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and is committed to trading on nature’s terms.

Join Our Team as an Executive Assistant!
Eventive Production is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership. This role involves a variety of key responsibilities that are crucial for the smooth operation of our executive team.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate appointments across time zones.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Draft and manage correspondence, emails, and internal communications.
• Coordinate travel arrangements (flights, accommodation, itineraries, etc.).
• Handle confidential documents and ensure data privacy.
• Serve as a liaison between the executive and internal/external stakeholders.
• Organize and support executive-level events and meetings.
• Assist in the preparation of presentations, reports, and briefings.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite and productivity tools.
• Ability to multitask and prioritize under pressure.
• Bachelor’s degree in Business Administration or related field is a plus.

Join Abdullah M. Bin-Saedan Real Estate Co. as an Executive Secretary!
We are seeking a professional and highly organized Executive Secretary to support the Executive Office and ensure smooth administrative operations.

Key Responsibilities:

• Manage incoming calls and communication for the Executive Office.
• Organize files, documents, and handle office correspondence.
• Draft and format official letters and memos.
• Coordinate meetings and prepare required logistics.
• Distribute and follow up on incoming/outgoing mail.
• Maintain confidentiality of all executive-related matters.
• Liaise with departments to follow up on executive instructions.
• Prepare minutes of meetings and weekly reports.
• Assist with document reviews and approvals.
• Perform other tasks as directed by the executive.

Requirements:

• Minimum 5 years of experience in a similar role.
• Bachelor’s degree in Business Administration or a related field.
• Fluency in English (spoken and written) is mandatory.
• Proficiency in MS Office applications.
• Strong time management and organizational skills.
• Professional communication and interpersonal abilities.

Join Air Liquide as an Executive Assistant!

We are seeking an exceptional Executive Assistant to provide personal administrative support to the VP and enhance the effectiveness of our Executive Team. As a key player in our office in Riyadh, you will handle various responsibilities including:

• Complex Diary Management: Efficiently manage diaries for multiple stakeholders.
• Travel Coordination: Oversee travel arrangements, including visa coordination, flight bookings, and hotel accommodations.
• Formal Communication: Assist in drafting formal communications in both English and Arabic.
• Expense Management: Support senior management in processing expense claims.
• Office Management: Facilitate office administrative tasks as point of contact among executives and stakeholders.

To be successful in this role, you should possess:

• A Higher Diploma in Business Administration or a related field.
• At least 5 years of experience in an administrative role supporting senior stakeholders.
• Fluency in English is a must; proficiency in Arabic is a plus.
• Strong organizational, communication, and time management skills.
• Experience in Google Workspace tools and ERP systems.

Embrace diversity and inclusion at Air Liquide, where we aim to build an engaging environment and foster innovation through the unique talents of our employees. We welcome applications from all qualified candidates, and we encourage you to join our team as we make a global impact in the industry and healthcare sectors.

About the Role:
Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities:

• Calendar, Schedule and Travel Management:
  • Manage executive calendars and schedule appointments and meetings.
  • Coordinate travel arrangements and itineraries for executives.
  • Travel with executives as needed to provide on-site support during meetings, conferences, and events.
• Communication and Correspondence:
  • Screen and prioritize incoming calls, emails, and letters.
  • Draft and prepare correspondence and executive communications.
• Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and special events.
  • Prepare agendas, take meeting minutes, and distribute materials.
• Office Management:
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with onboarding new employees and maintain employee records.
• Project Support:
  • Provide project support and coordination as needed.
  • Conduct research, gather data, and prepare reports.
• Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 1159 pm.

About the Role:
Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities:

• Calendar, Schedule and Travel Management:
  • Manage executive calendars and schedule appointments and meetings.
  • Coordinate travel arrangements and itineraries for executives.
  • Travel with executives as needed to provide on-site support during meetings, conferences, and events.
• Communication and Correspondence:
  • Screen and prioritize incoming calls, emails, and letters.
  • Draft and prepare correspondence and executive communications.
• Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and special events.
  • Prepare agendas, take meeting minutes, and distribute materials.
• Office Management:
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with onboarding new employees and maintain employee records.
• Project Support:
  • Provide project support and coordination as needed.
  • Conduct research, gather data, and prepare reports.
• Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 1159 pm.

Job Summary
Hakina is seeking a highly organized and detail-oriented Executive Assistant to provide vital support to the executive team. This role requires a proactive individual who thrives in a dynamic environment and is passionate about contributing to a mission-driven organization.

Key Responsibilities

• Manage executive calendars, appointments, and travel logistics
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle correspondence, document management, and communication on behalf of executives
• Organize internal and external meetings and company events
• Support with presentations, reports, and executive summaries
• Maintain confidentiality and handle sensitive information professionally
• Coordinate with other departments and stakeholders for effective workflow

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 23 years of experience in a similar Executive Assistant or Administrative role
• Exceptional time management and organizational skills
• Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus)
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Energetic, proactive, and team-oriented attitude